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HomeMy WebLinkAboutMinutes - October 24, 2005 - UB Tha x — sAJ CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL • MONDAY, OCTOBER 24, 2005 - 7:00 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARDMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON ABSENT: BOARDMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, Director Resource Management Tang, Assistant Director of Water Operations Anderson, Assistant to the Utilities Director Kalscheuer, Assistant Director of Electric Operations Ramirez,Assistant Director of Customer Care and Solutions Vanca, Administrative Technician Yang, City Manager Delach, Assistant City Manager Person, City Engineer Scott, Economic Development Director Coleman, Director of Administrative Services Kreimeier, Public Information Officer Quiroz, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Mr. Art Morales addressed Board Members stating that he has been receiving complaints A. Morales regarding the recent Water Rate Increase. He thanked Board Member Hanks for his recent stand Comments regarding the new Fireworks Ordinance. Mr. Jorge Rosales addressed Board Members with questions regarding item B-2; i.e. J. Rosales approximately $300,000 of repair to a ten year old building; and the question of warranties. He Comments provided an update on the Azusa School Board Candidates Forum. The CONSENT CALENDAR consisting of items B-1 through B-6,was approved by motion of Board Consent Cal. Member Rocha,seconded by Board Member Carrillo and unanimously carried,with the exception Approved of B-2, which was considered under the Special Call portion of the Agenda. . The Minutes of the regular meeting of September 26, 2005, were approved as written. Min appvd 'Z. SPECIAL CALL ITEM. 3. Approval was given for additional payment of $8,374.60 to Layne Christensen for extra Layne costs due to additional work done on Project W-230. Christensen 4. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Res. 05-C96 ACCEPTING CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. Grant Esmt (Northern Transmission Line) 5. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Res. 05-C97 ACCEPTING CERTAIN GRANT EASEMENT AND DIRECTING THE RECORDING THEREOF. Grant Esmt (Arrow Partners, LLC.) 6. Approval was given to accept offer by Mr. Samuel Baldon in the amount of$29,568 plus Sale of strip $5,000 for lot line adjustment fees in sale of 10 foot strip of land located at 275 W. Of land 275 Paramount Ave., and authorize Chairperson/Mayor to execute sale of documents. Paramount Special Call Items Spec Call Items Discussion was held between Board Members and staff regarding item awarding roofing repair Roof repair and three year maintenance service contract for the Light and Water Administrative Building. &Main Svs Director of Utilities Hsu detailed the problem behind the issue, stating that the problem is with Contract tructure not just the roof itself; it's the drainage pitch, when it rains, instead of draining to the (rain hole, it drains to the wall, the pitch wasn't properly built and water accumulates. Further, `"the air conditioning vibration, it causes leakage and thus water damage occurs. He stated that there is a need to redo the structure. He stated that the building contractor has since gone out of business and the warranty has run out. Administrative Technician Yang Steven responded to questions regarding the contract for Admin Tech maintenance, stating there is a five year warranty for labor and manufacturing of the roofing Response to material provided by the contractor, and a twenty year warranty to repair the leaks.due to defects Questions in material and workmanship. With regard to maintenance he stated that the contractor will come back every September and inspect the roof, and when they suspect evidence of leakage they will make a three course permanent repair to any blisters, splits,bridges, and remove any debris and make sure that all drains are open and closed as intended. They will recoat all repair areas with white roof coating, check all skylight areas and reset if needed to ensure that they are water tight and caulk all seams for plastic, copper and metal, and re-caulk all windows and seal all metal caulk coating joints. He responded to questions regarding the contractor, work to be done, and building inspection. Board Member Hardison requested to be shown the roofing project and Mr. Rosales was also invited to the site. After additional discussion, it was moved by Board Member Hanks, seconded by Board Member Contract Rocha and unanimously carried to approve the awarding of roofing repair project in the amount of Award Best $264,312 and a three-year maintenance service contract in the amount of $18,000 to Best Roofing& Roofing and Waterproofing Inc.; postpone carpet replacement &interior painting projects until Waterproof next fiscal year, and authorize budget amendment in the amount of $148,870 to cover added Inc. ost of repair. 10/24/05 PAGE TWO Scheduled Items Sched Items Director of Resource Management Tang presented item regarding request for authorization to Negotiate negotiate contract termination or restructuring with Duke Energy for power resource needs. He Contract detailed the history of the two separate contracts entered into with Duke Energy and stated that Termination the combination of both contracts equates to 4 million dollars below market as of today. Now, w/Duke Duke Energy has announced that they wish to exit the wholesale power merchant business by the Energy end of next year. They now wish to now liquidate their contracts by a buyout arrangement or to have contracts transferred to other parties. He stated that he now seeks Board approval for authorization to negotiate contract termination. After response to question regarding contract content and protection for City, it was moved by Board Member Hardison, seconded by Board Member Carrillo and unanimously carried to approve authorization to the Director of Utilities and/or his designee to negotiate contract termination or restructuring with Duke Energy Merchant America LLC in accordance with pre-specified parameters. Staff Reports/Communications Staff Rpts An information item was presented regarding the Pomona Lawsuit stating that on October 12, Pomona 2005, the City received notice that the City of Azusa was dismissed as a defendant in the case of Lawsuit City of Pomona v. American Olean Tile company. Dismissed Assistant to the Utilities Director Kalscheuer addressed information item regarding A C. Kalscheuer B 939 Update and Proposal by Athens Disposal to divert an additional 2,500 tons of waste from AP 939 landfills via an automated residential program. He noted that the service to Rosedale has Athens generated about 18,000 tons of waste during 12 months which exceeds what residents in Azusa Disposal generate on an annual basis. He expressed concern that they may not reach the 50%amount of Discussion diversion rate as required by AP939 for calendar year 2004, but that he would conduct a more detailed analysis. He then responded to questions regarding Rosedale development and the 6% growth in waste tonnage, as well as waste diverted. City Manager Delach addressed the issue detailing the reason Rosedale Development has generating additional tonnage recently. He stated that they discovered an old dump that was used by Monrovia Nursery and ALR have been removing the debris via Athens Disposal, but it is now complete. Additional discussion was held regarding amount of waste being generated, penalty for not reaching the 50%diversion rate and payment for the new additional barrels. The Legislative &Regulatory Update was presented, but no discussion was held regarding the Legislative report. Update Director of Utilities Hsu responded to questions by Chairperson Chagnon regarding renewable Pwr Res resources and internal cross training procedures described in the Monthly Power Resources Update Update, Assistant Director of Customer Care and Solutions Vanca provided an update on the Systems& K. Vanca Software Customer Information System, stating that they had a late start on the October billing Update new and all personnel is addressing issues that have arose. She then provided an update on the round Customer up fund which customers voluntary to enter; they pay bills to the nearest whole figure and Information additional money is used for low income families to pay water bills. System Director of Utilities Hsu provided an update on the Rosedale project water rights displaying a pie Water Rights chart and detailing the water right breakdown. He advised that the City's water rights are made For Rosedale up of three entities, City of Azusa, Azusa Valley and Azusa Agriculture; he detailed. Project 10/24/05 PAGE THREE Chairperson Chagnon advised that when the City was negotiating with Monrovia Nursery Chagnon regarding water rights, part of the negotiation was that any water they were going to need for the Comments development would be provided by them. The City wanted to make sure that existing rate payers wouldn't have to pay more or that the City would not have to buy replacement water for the >roject; the City wanted fiscal neutrality. Additional discussion was held regarding water leakage, ion-metered diversion, etc. Director's Comments Dir Corn None. None Moved by Board Member Hardison,seconded by Board Member Carrillo and unanimously carried Adjourn to adjourn. TIME OF ADJOURNMENT: 8:06 P.M. SECRETARY /J NEXT RESOLUTION NO. 05-C98. D/24/05 PAGE FOUR