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HomeMy WebLinkAboutMinutes - March 27, 2006 - UB - OF ,e � �:r.��eei`z :��•,.a,�.. :�,.�,��su��`w�...�<s�,n .,._, § <',..a,C,ka�....,s;M,e.x oa mow... ''.,,R„7 ��'�aaa✓rt a�1v.,.n..� ,1�,,.,.. �..�.z�, r AZUSA‘ CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, MARCH 27, 2006 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call BOARD MEMBERS: HARDISON, CARRILLO, ROCHA, CHAGNON BOARD MEMBERS: HANKS ALSO PRESENT: Also Present City Attorneys Ferre and Szcezepkowski, Director of Utilities Hsu, City Manager Delach, Assistant City Manager Person,Assistant Director Electric Operations Ramirez,Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson,.Assistant Director of Customer Care and Solutions Vanca, Customer Care Operations Supervisor Tapia, City Clerk Mendoza, Acting Deputy City Clerk Hernandez. Public Participation Pub Part Mr.Art Morales addressed the board regarding a complaint from a utilities customer about the A. Morales high cost for re-instating her utilities; he feels that the difference of re-connecting the same day Comments vs.waiting an additional day, is considerably high. He requested that more information be given to the Historical Commissioners, and specifically on the palm trees removed from the Monrovia Nursery. He expressed his concern about the artifacts that were found buried in the same site and asked for more information on their status. Mr. Jorge Rosales address the board thanking Mr. Tang for the information he provided J. Rosales regarding the San Juan Adjustment. He stated that there will be a reduction to utilities customers Comments 6__ on their utility bill next quarter; he suggested that this type of information should be provided to the customers. He further addressed contract no. W-199 with Robert Brkich requesting clarification on the inspection fees, and the County reimbursing the cost of this project. He inquired about the trucks being replaced, if they are sold at auctions, where do the proceeds from this sale go. He questioned the item regarding FY 2005-06 3rd Quarted Work Plan Update, specifically asking clarification on certain line items; Chairperson Chagnon requested staff to provide this information to Mr. Rosales. The CONSENT CALENDAR consisting of Items B-1 through B-8, were approved by motion of Consent Cal Board Member Hardison seconded by Board Member Carrillo and unanimously carried*, with Apvd B-1 the exception of item B-1 which was handled at the Special Call Portion of the agenda. Spec Call 1. SPECIAL CALL Spec Call 2. Authorization was given contract with Western Union for selected local businesses to Western operate as payment locations to customers to pay their utility bills. Union Util Bills 3. Authorization was given to join California Utility Exchange(CUE)operated by Equifax,and Calif Util approval was given for a proposal by Systems &Software to do necessary programming to Exchange connect to CUE for a cost not-to-exceed $20,000. Equifax 4. The construction contract with Robert Brkich Construction Corporation for water main Contract installation, Project W-199, Pipeline B, in amount of $145,200, was approved. R. Brkich 5. A Notice of Completion with Electric Systems Engineering for improvement project to Ntc Compl modify and refurbish Azusa Substation 12 kV protection relays, was approved. Elect Sys Eng 6. Authorization was given to the Mayor to execute California of Utilities Emergency Calif Util Association's Mutual Assistance Agreement that covers electric and natural gas utilities in Emer Asso California. Agmnt 7. Formal bidding procedure was waived, and the purchase of a Ford F650 service truck was Purchase of awarded to Downtown Ford Sales under California Multiple Awards Schedule (CMAS) in amount Truck of $97,799.92 including tax, delivery, and discount. 8. Formal bidding procedure was waved, and the purchase of a Ford F650 dump truck was Purchase of awarded to Downtown Ford Sales under California Multiple Awards Schedule (CMAS) in amount Truck of $61,309.38 including tax, delivery, and discount. SPECIAL CALL ITEMS Spec Call Chairperson Chagnon addressed the item regarding the Minutes of the regular meeting of Min Appvd February 27, 2006, and requested an amendment be made to reflect a time as when Councilmember Hanks arrived at the meeting. Moved by Councilmember Hardison, seconded by Councilmember Carrillo and unanimously carried* to approve the minutes as amended. SCHEDULED ITEMS Sched Items Moved by Boardmember Rocha, seconded by Boardmember Hardison and unanimously Support SB carried* to adopt a "support" position on SB 1554 and authorization was given to the 1554 Mayor/Chairperson to sign a letter, which will be sent to the bill authors, legislators, and members of Senate Energy, Utilities and Communications Committee. Moved by Boardmember Hardison,seconded by Boardmember Carrillo and unanimously carried Oppose SB to adopt an "oppose" position on AB 2021 and authorization was given to the 2021 Mayor/Chairperson to sign a letter which will be sent to the bill author with a copy to our legislators and members of Assembly Utilities Commerce Committees and where the bill will be heard. 03/27/06 PAGE TWO STAFF REPORTS/COMMUNICATIONS Staff Reports Utilities Director Hsu addressed the board regarding the 2005-06 31d Quarter Work Plan Update Quarter Worl, explaining that projects which are close to a dead line are subject to the developers progress of Plan the project, which in this case city staff has no control on these dates. Chairperson Chagnon requested that for the next quarterly report staff provide the board with a summary on projects that have passed their due date, the reasons for the delays, and if a new completion date scheduled. Utilities Director Hsu addressed the board regarding the Monthly Power Resources Update,and Monthly explained that money was set aside for the San Juan Environmental Project (SJGS) which is Power expected to be completed in 2008; however the cost of the project has increased since first Resources proposed. The City of Azusa is a member of SCAPPA, and Assistant Director of Resource Update Management Tang will participate on a planned trip in May to discuss the project with SJGS management and find out about the increase. Boardmember Rocha expressed his concern on the increase of the project and if there is the possibility of more increases. Mr. Tang explained that due to the magnitude of the project; and being that it started last year, the cost has been escalating. However, there have been concerns from the SCPPA members on these increases. This is a very important project that needs to move forward, but there are concerns that need closer look. No money has been committed, so it is necessary to get it done in a proper manner, setting up proper project management processes, review all the risks involved, planning, etc. Utilities Director Hsu addressed the board regarding the San Juan Fuel Cost Adjustment(FCA) for San Juan Fuel 2nd Quarter of 2006, stating that this is an information report that is done quarterly, and it Cost reflects the last three months of replacement power costs incurred for the San Juan resources. Adjustment This will reflect an adjustment of 0.42 cents per kWh on customers' electric billings for the period April 1 through June 30, 2006. Utilities Director Hsu addressed the board regarding the information item on the assembly bills Info on ABs being considered; these bills are of interest to the City, and have to do with various issues. DIRECTORS' COMMENTS Dir Comnts Utilities Director Hsu addressed the board giving them an update on the waterline that broke on J. Hsu Northrop Grumman property. Staff is currently working with Cemex to concur on where the Waterline temporary line will be placed. Cemex expressed interest in purchasing a parcel of this property. damaged @ Question answer session was conducted. Director Hsu explained that the cost for either a 3`d St temporary or a permanent line will be covered by Cemex. He further explained that the easement that the city has on this property is too close to where the landslide occur, and for this reason a decision has not been reached. Utilities Director Hsu addressed the board on the Filtration plant, which is a huge project, and J. Hsu the environmental review documents are being outlined. The first part of May it will be Filtration Plan presented to the board for discussion, and at the end of May request for approval to go out for bids. THE UTILITY BOARD RECESSED AND THE CITY COUNCIL CONVENED AT 7:00 P.M. Util Recess THE CITY COUNCIL RECESSED AND RECONVENED JOINTLY WITH THE UTILITY BOARD Cncl Convene AT 7:10 P.M. 03/27/06 PAGE THREE The City Council and the Utility Board recessed jointly to Closed Session at 7:11 p.m. to Cncl Convene discuss the following items: Joint Closed CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Session Government Code Section 54956.9(a) PG&E, SCE, and California Electricity Oversight Board v. Governmental Entities including the City of Azusa Case No. 2:06-CV-00559-MCE-KJM CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Conf w/legal Government Code Section 54956.9(a) Counsel SDG&E v. Governmental Entities including the City of Azusa Case No. 2:06-CV-005-92-WBS-DAD" PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Sec. 54957) Conf w/legal Title: City Manager Counsel CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9 (a) Employee City of Azusa v. Jessie O'Shea: Case No: 06U00264. Evaluation REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Conf w/legal Property Address: 100 East Foothill Blvd, Azusa, (Wimpey's) Counsel Negotiating Parties: Mr. Wayne Fletcher and Mr. Jim Yenyo Agency Negotiators:City Manager Delach and Assistant City Manager Person Real Prop Under Negotiation Price and Terms of Payment Negotiations The City Council/Utility Board reconvened at 8:06 p.m. and there was no reportable action. It was consensus of City Council and Utility Board Members to adjourn. TIME ADJOURNMENT: 8:06 P.M. Adjourn SECRETARY NEXT RESOLUTION NO. 06-C21. * Indicated Boardmember Hanks absent. 03/27/06 PAGE FOUR