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HomeMy WebLinkAboutMinutes - July 24, 2006 - UB QF jaillkti : �� c..v..�...u. .,..<..r .. ..,,,..o...,. .a a�.u.,....... ..e. �....., ,...a.__,,.. .,.w...«-..,,.,..,,,... ,._.. _.a...,.. _..._.,..............,,...,.._:...._...e..,...,.._...z...l,.......a.,.w..,... ZUJA: CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD MONDAY, JULY 24, 2006 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session,at the above date and time in the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARDMEMBERS: HARDISON, CARRILLO, HANKS, ROCHA, CHAGNON ABSENT: BOARDMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Martinez, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, Police Captain Gonzalez, Assistant City Manager Person, Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Mr.Jorge Rosales expressed concern regarding two different bid awards for professional services J. Rosales to Civiltec, stating that he would like to make sure there are different inspectors at each site. He Comments requested the status of the roofing repairs in the amount of $300,000 and the $18,000 maintenance agreement for the roof on the Light and Water Department building. Chairperson Chagnon asked that a written report be prepared and given to Mr. Rosales regarding the last question. Mr. Mike Lee addressed the Board Members expressing his appreciation to Light and Water M. Lee Department for keeping the electricity on and also to the new Chief of Police Garcia for his Comments expression of thanks to him. The CONSENT CALENDAR consisting of items B-1 through B-8 was approved by motion of Board Consent Cal Member Rocha, seconded by Board Member Hardison unanimously carried. Chairperson B-1 - B-8 Chagnon abstained from the minutes of June 26, 2006, as she was not present. approved 1. The Minutes of the regular meeting of June 26, 2006, were approved as written. Min appvd 2. Authorization was given to the City Manager to execute Professional Services Agreement for Bond Cnsl Bond Counsel for Water Treatment Plant Financing with Fulbright &Jaworski L.L.P. in the Wtr Trtmt pint amount not-to-exceed $77,500 and amend Capital Improvement Budget for project Fulbight & #72103E by $77,500. Jaworski 3. The proposal for Underwriter for Water Treatment Plan Financing by UBS Securities L.L.C. in Underwriter the amount of $94,278.33 was approved, and to amend Capital Improvement budget for Trtmt pintUBS project #72103E by $95,000; authorization to execution document was approved. Securities 4. Budget amendment to FY 2006-07 operating budget to cover encumbrances carried over Bdgt Amend through multi-year contract purchase orders approved in FY 2005-06 was approved. 5. Inspection services for Water Main Replacement Project W-237 was approved and the City Inspect Svs Manager was authorize to execute Professional Services Agreement with Civiltec Engineering Civiltec in the amount of $32,400. 6. Inspection services for the Rosedale Water Reservoirs and Water Pump Stations were Inspect Svs approved and the City Manager was authorized to execute Professional Services Agreement Civiltec with Civiltec Engineering in the amount of $180,000. 7. Amendment to Transmission Control Agreement (TCA) among the California Independent Amend TCA System Operator (CAISA)and the Participating Transmission Owners (PTOs)was approved and the Mayor was authorized to sign amended TCA once execution copies are prepared. 8. The Power Purchase Agreements with California Department of Water Resources under Power Pur Western Systems Power Pool Agreement were approved and the Mayor was authorized to Agmt execute copies once they are prepared. Special Call Items Spec Call Itms None. None Scheduled Items Sched Items Assistant to the Utilities Director Kalscheuer addressed item regarding payment to Athens for C. Kalscheuer losses incurred from early and low estimated per ton rate adjustment during 2005-06; stating that Payment to the rate was not adjusted by the full CPI and Athens ended up with less revenue; the difference Athens was calculated and it will be a one time payment. Service Moved by Board Member Hardison,seconded by Board Member Carrillo and unanimously carried Payment to approve a one time payment to Athens Services in the amount of $33,064.69 for losses Approved incurred from early and low estimated per ton rate adjustment during 2005-06, and amendment to AB939 program budget in the same amount. Director of Utilities Hsu addressed item regarding Climate Change Policy Principles stating that J. Hsu the Governor's office, State legislature and the California Public Utilities Commission have been Climate focusing on how to procure future resources to deal with climate change/greenhouse gas issues Change and are working on initiatives; although the CPUC does not regulate the municipals, the City will Policy be subject to the legislation. Principals 07/24/06 PAGE TWO Assistant Director of Resource Management Tang stated that they want local authority to decide B. Tang its future so by adopting principals they are confirming long term commitment of local control. Comments He detailed reasons why there is a need to keep the decisions local. Lengthy discussion was held between Board Members and Staff regarding specific principles and Lengthy their meaning, proposed programs which will come back for approval, cost effectiveness,energy Discussion conservation principal, energy efficient programs for new developments and/or additional regulations, (staff will bring back samples from other cities and send to Planning Commission for discussion), measurement of conservation and standardization of methods, possible State fines or penalties, financial commitments, and the cities responsibilities in developing policies. Chairperson Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ADOPTING Res. 06-C61 CERTAIN PRINCIPLES IN EFFECTING REDUCTIONS OF GREENHOUSE GAS EMMISSIONS Principles reduce Moved by Chairperson Chagnon, seconded by Board Member Hardison to waive further reading greenhouse and adopt. Resolution passed and adopted by the following vote of the Board Members: Gas emissions AYES: BOARD MEMBER: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: BOARD MEMBER: NONE ABSENT: BOARD MEMBER: NONE Staff Reports/Communications Staff Rpts Assistant Director of Resource Management Tang addressed the Board Members providing B. Tang statistics on the hot weather stating that this past week certain days have reached a all time high. Update on He noted that although they are not used to the hot weather, they have been able to handle the Heat Wave load and have standby power such as the Hoover generating plant and that all generation Monthly Pwr resources have been running well. He and Director of Utilities Hsu responded to questions of the Res Update Board Members. Assistant City Manager Person provided information regarding Cal-Osha requirements and how the City employees are complying with them. The Monthly Power Resources Update was presented but not discussed. • Director of Utilities Hsu addressed the Board Members regarding the termination process to Update Evergreen Provision in Exclusive Franchise Agreement with Athens Services stating that right now Evergreen is not the time as the deadline is long gone. He stated that the future of solid waste disposal is Clause important and there is a need for workshop setting discussion of the long term vision regarding the issue. Director of Utilities Hsu providing an update on the roof repair of the Light and Water building Update stating that the project began June 26th and should be done by the end of the week; he invited Roof Repair Mr. Rosales and Board Member Hardison to take a look at the work done. Director of Utilities Hsu provided an update on the temporary Water Line across Northrop's Update Property stating that the water line is running today, but that it had to be flushed but was too hot. Northrop Further it services the southwest part of the City. Water Line Director of Utilities Hsu provided an update on an item regarding Citrus College and it's Citrus College compliance with the City of Azusa's Water System Development Fee, he explained. He stated Fees vs water that they have a new building that is subject to the City's building policies, but have refused to Connection pay fees; now they would like to connect new fire hydrants to the city's water lines, but now the City has refused. Now they will be entering into negotiation regarding the issue and advised that he will keep the Board Members informed of the issue. Additional discussion was held. 07/24/06 PAGE THREE Director's Comments Dir Cmts Board Member Hanks addressed the subject of cooling centers due the intensive heat that the Hanks City has been experiencing in the past few weeks. He asked about the cost for keeping the pool Cooling open additional hours or days. He also asked what other facilities could be open to aid the Centers community to keep cool. He also talked about advertising the centers to the public and asking APU or National Guard to open their facilities. Assistant City Manager Person responded stating that it would cost an additional$500 per day to Person keep the pool open. Response Discussion was held regarding a possible item of subsequent need regarding the issue, but, City Discussion Attorney Martinez advised and cautioned of the criteria for items of subsequent need,which the item is arriving after the posting of the agenda and the urgency of it. Assistant City Manager Person advised that he would continue to look into city facilities to work Person on the issue of cooling centers; additional discussion was held. Comment Director of Utilities Hsu advised Board Members if anyone is interested in visiting San Juan, to let J. Hsu him know which dates are available, preferably three days and two nights and he will arrange with comment SCAPPA. Moved by Board Member Rocha, seconded by Board Member Hardison and unanimously carried Adjourn to adjourn. TIME OF ADJOURNMENT: 7:53 P.M. SECRETARY Next Resolution No. 06-C62. 07/24/06 PAGE FOUR