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HomeMy WebLinkAboutMinutes - September 25, 2006 - UB 4 . litifoce" AZUSA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD MONDAY, SEPTEMBER 25, 2006 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session,at the above date and time in the Azusa Light and Water Conference Room located at 729 N. Azusa Avenue, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARDMEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON ABSENT: BOARDMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, City Manager Delach, Director of Utilities Hsu,Assistant City Manager Person, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, Electrical Engineer Langit,Assistant Director of Customer Care and Solutions Vanca, Police Captain Streets, City Clerk Mendoza, Deputy City Clerk Toscano. Pub Part Public Participation J. Rosales Mr.Jorge Rosales addressed the Board Members regarding the Home Energy Assistance Program Comments (HEAP), stating that he hopes the City promotes the service to the community, and that they take advantage of this program. He addressed Professional Services Agreement with Huls Environmental LLC, stating that they were $5,000 more than the low bidder, but staff explained why; he thanked staff. In item regarding Bid Solicitation for Water Main Replacement Project W- 178, he expressed concern regarding a proper bid process and meeting State requirements. He noted that the City would be receiving$350,000 Fuel Cost Adjustment,which would amount to $0.57 center per kWh, or a 5.2% reduction of retail rates for utility bills from October 1 through December 31, 2006. Lastly, he expressed concern about a possible penalty from the state for non compliance with AB 939 recycling mandate; he stated that Rosedale should be penalized as the large amounts of debris disposed from the site was not recyclable. Mr. Mike Lee addressed the Board Members expressing thanks for the open house gathering at M. Lee the Rosedale Project over the weekend; he thanked Mr. Rosales for the work he does to inform Comments the citizens about what is going on in the community. The CONSENT CALENDAR consisting of items B-1 through B-7 was approved by motion of Board Consent Cal Member Rocha, seconded by Board Member Hanks unanimously carried with the exception of approved item B2, which was considered under the Special Call portion of the meeting. B-2 Spec Call 1. The Minutes of the regular meeting of June 24, 2006, were approved as written. Min appvd 2. SPECIAL CALL ITEM. 3. The professional services agreement with Huls Environmental LLC, for a three-year Agmt w/Huls agreement for administration of used oil block grant program in the amount of $23,760, Environmental was approved. Used Oil 4. Approval was given for the issuance of a contract purchase order in the amount of$23,700 Royal Crest to Royal Crest Building Maintenance to paint steel street light standards. Bldg Maint 5. Director of Utilities was authorized to sign a quitclaim of Electric Utility Easements on 572- Quitcle.im 647 Foothill Boulevard as part of the Electric Service Agreement between the City and Azusa Elect Util APU Pacific University and the City Clerk was directed to have same recorded. 6. Approval was given for the advertisement for bids for Project W-178, water main Advertise bids replacement in 6th Street and Barbara Street, and replacement of water service lines from Project W- customers to the main in Virginia Street. 178 7. Approval was given to advance engineering fee payment to Verizon for their estimated cost Verizon to relocate telephone lines crossing the site of Canyon Filtration Membrane Treatment Relocation Upgrade and expansion Project in the amount of$39,242.89 and Director of Utilities was Telephone authorized to sign letter accepting terms of relocation. lines Special Call Items Spec Call Itms Board Member Rocha questioned why there was a decrease in participants in the HEAP program HEAP from 2005 to 2006. Assistant Director of Customer Care and Solutions Vanca responded stating Program that every other year the State send representatives to help solicit the program to senior citizens questions which makes it easy to apply to the program; she assured the Board Members that she would arrange for State representatives to come during 2007. Board Member Hanks asked a question regarding utility bill and staff advised they would follow up on it. Board Member Rocha offered a Resolution entitled: A RESOLUTION OF UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, EXTENDING THE Res. 06-C82 LOW INCOME HOME ENERGY ASSISTANCE PROGRAM FOR AZUSA RESIDENTS. HEAP Program Moved by Board Member Rocha,seconded by Board Member Hanks to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: HARDISON, CARRILLO, ROCHA, HANKS, CHAGNON NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE 09/25/06 PAGE TWO Staff Reports/Communications Staff Rpts Assistant Director of Resource Management Tang presented the Monthly Power Resources B. Tang Update, highlighting the 10-year renewable energy contract with San Gabriel Valley Municipal Comments Water District (SGVMWD); the contract will provide an additional 1.5%renewable energy toward Power the goal of 20% renewable energy by 2017. He also noted an attached Environmental Project Resources -- Status Report of the San Juan Generating Station, with photographs and project costs. Director of Utilities Hsu responded to questions regarding possible tours of the San Juan J. Hsu Generating Station, stating that it would take about three days and two nights, it could be Comments coordinated with other cities and the best time would be spring or fall. Tours The 2007 Annual Resource Adequacy Plan was presented, but, there were no comments 2007 Annual regarding the plan. Resource Plan Director of Utilities Hsu highlighted AB 2951,the Capital Facility Fee, stating that it will help with Legislative the dispute between the City and Citrus College. Update Director of Utilities Hsu addressed quarterly Fuel Cost Adjustment for San Juan Resource stating Quarterly that when there is anticipated cost it is passed onto customers, but when there is savings, it is Fuel Cost also passed onto customers; in this case on an average the savings will be approximately $3. Director of Utilities Hsu addressed the AB 939 2005 Status Report stating that they don't know at AB 939 this time whether the State will be penalizing the City for not meeting the AB 939 mandated goal Assist Dir Util of 50%waste diversion from the landfills due to the large amount of debris disposed of from the Comments Monrovia Nursery site. He advised that he would keep the Board Members apprised regarding the matter. Assistant to the Director of Utilities Kalscheuer responded to questions from Board Members regarding the methodology and tracking of the waste. Director of Utilities Hsu advised that the Azusa Light and Water Office Building Roof Repair is Roof complete and invited Board Member Hardison and anyone else who is interested to come and Repair see it; further he advised that there is a one year warranty on it. Complete Director of Utilities Hsu presented selection of date for Key Accounts Breakfast Meeting; it was Key Accts consensus that the meeting be tentatively set for Thursday, November 2"d. Meeting Director of Utilities Hsu presented a status report on meeting with Citrus College regarding the Status Citrus Water System Development Fee, stating that a meeting was set up, but cancelled by Citrus College Wtr College. Discussion was held regarding the matter noting that there is a need to work out an Sys Dev Fee agreement with them for the Fee, that the City is not obligated to give them service although they can occupy the building and safety is not an issue. Director of Utilities Hsu provided an update regarding the temporary waterline installed above Update ground on Northrop's parking lot; this line is intended as a temporary replacement for the Northrop underground water mains that broke due to a landslide into Cemex's pit during a rainstorm; the Easement City entered into a temporary license agreement with Northrop on July 6th which will expire on On prop October 4th; there is still no permanent easement with Northrop or Cemex and staff is still working on this; three thirty day extensions are allowed. Additional discussion was held regarding the need to obtain agreements between Northrop, Cemex and the City. 09/25/06 PAGE THREE Director's Comments Dir Cmts Director of Utilities Hsu provided the Board Members with copies of a document containing Info items information on the history of water in Azusa and the history of the San Gabriel River Water Committee of Nine. City Manager Delach addressed the Board Members stating that ALP sent their structural City Mgr engineers to do a full assessment on the retaining walls on their property and they are structural Comments sound; and further he would provide a copy of neighbors in that community. Moved by Board Member Carrillo,seconded by Board Member Hanks and unanimously carried to Adjourn adjourn. TIME OF ADJOURNMENT: 7:09 P.M. SECRETARY Next Resolution No. 06-C83. 09/25/06 PAGE FOUR