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HomeMy WebLinkAboutMinutes - February 26, 2007 -UB F, t a .n . u USA �� UGIT R WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, FEBRUARY 26, 2007 — 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON, CARRILLO, ROCHA, CHAGNON ABSENT: BOARD MEMBERS: HANKS (Entered meeting at 6:42 p.m.) ALSO PRESENT: Also Present City Attorney Ferre, City Manager Delach, Assistant City Manager Person, Utilities Director Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson,Assistant Director Customer Care and Services Vanca,Administrative Services Director/Chief Financial Officer Kreimeier, Police Captain Gonzales, City Clerk Mendoza, Deputy City Clerk Toscano: Public Participation Pub Part Mr. Jorge Rosales addressed the Board Members expressing his concern regarding the J. Rosales professional services contracts awarded to Wren &Associates for the last 24 months without Comments competition; he stated that the total amount yielded is approximately$340,000. He also talked about the potential fines of$10,000 per day that could result from AB 939 non-compliance due to waste generated by the Rosedale development and suggested the developer,ALP, be put on notice that Azusa may be liable for such fines and if so, ALP should bear responsibility. Mr.Mike Lee addressed Board Members suggesting that the Utility Board Meetings be televised, M. Lee as well as the Azusa Unified School Board meetings, stating that there is a need for full Comments accountability and that more can be received through cable television. The CONSENT CALENDAR consisting of Items B-1 through B-9, were approved by motion of Consent Cal Board Member Hardison, seconded by Board Member Carrillo and unanimously carried with the Approved exception of item B-7, which was considered under the Special Call portion of the Agenda. B-7 Spec 1. The Minutes of the regular meeting of January 22, 2007, were approved as written. Min Appvd 2. The additional amount of$1,450 and budget amendment of the same amount to complete Add'I fund the purchase of a Hybrid Ford Escape for Engineering Division was approved. Vehicle pur 3. Approval was given to delegate signature authority to the City Manager and Administrative Signature Services Director to provide final approval by signature on requisitions submitted to Trustee Authority of payment of bond proceeds. 4. Authorization was given for the procurement of standard capacity product from Reliant Procure Energy and the Mayor was authorized to execute Confirmation Agreement upon finalizing Capacity the terms and conditions of the agreement with Reliant. Reliant 5. Approval was given for additional reimbursable compensation to Wren and Associates in the Wren Assoc. amount of$70,000 for continuing inspection of Rosedale Development pipeline installation. Add'I comp 6. Approval was given for additional reimbursable compensation to Wren and Associates in the Wren Assoc. amount of$70,000 for continuing inspection of Rosedale Development electric conduit and Add'l comp facility installation. 7. SPECIAL CALL ITEM- NOT APPROVED. Spec Call 8. Approval was given to purchase one new pole trailer for Electric Division from Altec Pole trlr Industries in the amount of$15,516.56 including taxes. Altec Ind. 9. The following Resolution was approved and adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA AMENDING Res. 07-C16 THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE WATER Amend Sched SERVICE SUPPLIED BY AZUSA LIGHT&WATER. (Business Customer Establishment of Credit) Rules &Regs Special Call Items Spec Call Items Chairperson Chagnon addressed item regarding the reduction of retainage for Project W-237 to Project W- Gentry Brothers, Inc. and payment thereof. She voiced her concern and opposition to the 237 Gentry reduction stating that it may affect their willingness to cooperate and also without knowledge of Reduce retnr the liquidated damages, it is unknown if the 5% reduction will cover the amount. There was no Not appvd action taken on this item and it was not approved. Board Member Hanks entered the meeting at 6:42 p.m. Hanks ent Scheduled Items Sched Items Assistant to the Utilities Director Kalscheuer addressed the AB 939 Annual Report for 2005 stating C. Kalscheuer that it is a requirement to divert 50%of waste each year and for 2005 there was an extraordinary AB 939 amount of waste generated by the Rosedale Development,approximately 24,000 tons,which was Annual taken to Puente Hills landfill and counted as disposal, he explained when and how it came about Report and that it resulted in an initial waste diversion calculation of 26% for 2005. 02/26/07 PAGE TWO He stated that the tonnage was counted separately and tracked in order to request the State to exclude it from the AB 939 calculation through the 2005 Annual Report since there is a policy basis for the exclusion which required filing of additional forms along with the Annual Report. Moved by Board Member Hardison, seconded by Board Member Carrillo and unanimously carried Reporting to authorize staff to submit the Reporting Year Disposal Tonnage Modification Request Year Disposal Certification form to California Integrated Waste Management Board as part of submittal of Tonnage Azusa's AB 939 Annual Report for 2005. Modify rqst Staff Reports/Communications Staff Rpts Chairperson Chagnon addressed the Water Treatment Plan Report asking about the Gantt Chart, Wtr Trmt Pint for the project as well as deadlines, and consequences for non compliance. The Item was Update received and filed. Water Well Rehabilitation Update was presented by Assistant Director - Water Operations Wtr Well Anderson; he responded to questions posed regarding documentation of progress, i.e. video, Update contract reports and inspections. Assistant Director of Resource Management Tang presented the Monthly Power Resources Power Res Update stating that as noted at the last meeting the cost of power will be rising and the City of Update Riverside has been formerly used as a scheduler and that they may be a potential service provider. He responded to question regarding the wind power generation in Palm Springs. Director of Utilities Hsu presented SB 1305 Report-Disclosure of Electricity Supply Resources, SB 1305 but there was no discussion as it was an information item. Rpt Director of Utilities Hsu presented the Work Plan Update for the Utilities Department Projects. Utilities Chairperson Chagnon expressed her frustration with the Gantt Chart stating that there are late Work Plan dates but no narrative explaining why things are behind, she noted problems with the following Update items or had questions regarding them: conversion of meter records, line 86, Sale of the Paramount Yard, line 13, the filing and document imaging system, line 19, Modifying work order billings, and the Gladstone Yard Improvements, lines 128 and 130. Staff responded to her concerns. Director Rocha questioned the Draining of the Reservoir item 179 and asked where it goes. Assistant Director of Water Operations Anderson responded stating that the debris is hauled offsite. Directors Comments Dir Cmts Director of Utilities Hsu thanked all who attended the ground breaking for the Water Treatment Dir of Util Plant. He provided an update on Capitol Day in Sacramento on February 5, 2007, which he Comments attended and met with State Legislators. The main issue for this year was on the water, because the State of California approved infrastructure bonds in the last election there is a need to strategize on how best spend those monies and the other issue was the canal and ecological as well as upgrades to it. He provided an update on CMUA Annual Conference which will be held in San Diego on March 28, 2007, and stated that if Board Members plan to attend they should let him know so that he can make arrangements. He also noted that APPA meeting will be held March 12th, 13th and 14"'. It was consensus of the Board Members to recess to Closed Session to discuss the following: Closed Sess CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Conf w/Legal Government Code Section 54956.9 (b) Cns Receipt of Correspondence from Citrus College Regarding Payment of Water System Development Fees. 02/26/07 PAGE THREE CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Conf w/Legal Government Code Section 54956.9 ( c) Cnsl One Potential Case. - The Board Members recessed to Closed Session at 7:08 p.m. and reconvened at 7:34 p.m. Recess Reconvened City Attorney Ferre advised that there was one reportable action item and it was moved by Board Motion Member Hanks, seconded by Board Member Rocha and unanimously carried that a potential Citrus College agreement be brought back to the Board Members with regard to the Citrus College Water System And Wtr sys Development Agreement Fees. Further,there was no reportable action regarding the other Closed Dev fees Session item. Moved by Board Member Hardison, seconded by Board Member Rocha and unanimously carried Adjourn to adjourn. TIME OF ADJOURNMENT: 7:35 P.M. • l� C SECRETARY NEXT RESOLUTION NO. 07-C17. 02/26/07 PAGE FOUR