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HomeMy WebLinkAboutMinutes - March 26, 2007 -UB AZUSA LIGHT 6 WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, MARCH 26, 2007 — 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and. time, in the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue., Azusa, California. Board Member Rocha called the meeting to order and Ms. Terry Harbin led in the salute to the Call to Order Flag. ROLL CALL Roll Call PRESENT: BOARD MEMBERS: CARRILLO, MACIAS, HANKS, ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Delach, Assistant City Manager Person, Utilities Director Hsu, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson, Police Chief Garcia, Economic Development Director Coleman, Tierra West Consultant Jose Ometeotl, City Clerk Mendoza, Deputy City Clerk Toscano. Election of Officers Elect of Officers Director of Utilities Hsu advised that pursuant to Ordinance 01-03 and 01-07, there is a need to Dir of Util elect a Chairperson and Vice Chairperson. Comments Moved by Board Member Macias, seconded by Board Member Hanks that Board Member Rocha Rocha nom be nominated as Chairperson of the Utility Board; Board Member Rocha declined the nomination. Declined Moved by Board Member Rocha, seconded by Board Member Carrillo and unanimously carried Hanks that Board Member Hanks be nominated and appointed Chairperson of the Utility Board. Chair Moved by Board Member Rocha, seconded by Board Member Hanks and unanimously carried to Carrillo nominate and appoint Board Member Carrillo as Vice Chairperson of the Utility Board. Vice Chair Board Member Rocha noted that Section 2-416 of Ordinance 01-03, Meetings, states that "At Rocha least once every three (3) months, or more frequently if the board desires,the board may meet in request other place and location throughout the city for the purpose of encouraging interest and Mtgs in other facilitating attendance by people in the various neighborhoods in the city at the meetings." He Sites asked that in three months, a Utility Board meeting be held at a local school. Utilities Director Hsu responded stating he would contact the school district,select a site and post an agenda. The item will be brought back with additional information and with tentative dates. Public Participation Pub Part None. None The CONSENT CALENDAR consisting of Items B-1 through B-8, were approved by motion of Consent Cal Board Member Rocha, seconded by Board Member Carrillo and unanimously carried with the Approved exception of items B-7,which was removed from the agenda by Staff and items B2 and B8,which B-7 removed were considered under the Special Call portion of the Agenda. B2 8.8 Spec Call 1. The Minutes of the regular meeting of February 26, 2007,were approved as written. (Macias Min Appvd abstained from minutes as he was not a member of Board at that time). 2. SPECIAL CALL ITEM. Spec Call 3. Approval was given to accept Notice of Completion for Project W-178, water main NOC Proj replacement in Sixth Street and Barbara Street, and services in Virginia Street completed by W-178 J.A. Salazar Construction, and have same recorded at the Office of the Los Angeles County Recorder. 4. Authorization was given to advertise for bids for Project WF-239 Gladstone Yard Bids WF-239 Improvement, as part of the Capital Improvement Project for FY 2006-07. Gladstone Yd 5. Authorization was given to participate in California Climate Action Registry, the greenhouse CA Climate gases (GHG) Registry, as a member and commence voluntary annual reporting of GHG Action emissions to the Registry. Registry 6. Authorization was given to carry over the Fuel Cost Adjustment credits to offset anticipated Fuel Cost future San Juan replacement power costs during scheduled maintenance outage in 2008. Adjustment 7. REMOVED FROM THE AGENDA. (Capital Facilities Fee Agreement with Citrus College Removed District). Agmt Citrus 8. SPECIAL CALL ITEM. Spec Call Special Call Items Spec Call Items Board Member Rocha addressed item regarding additional compensation for Water Main Project NOC &add on 10t and 1 1 th Streets asking why the City is being charged for additional funding for abandon Comp Project existing valves at$200. Assistant Director of Water Operations Anderson responded stating that W-237 there was one more than stated on the bid list. With regard to paving and stripping on 11th street, Water Main Director of Utilities Hsu responded that 1 1 to street was paved recently but there was a leak and 10th & 11th instead of a patch job they repaved the street over. Moved by Board Member Rocha, seconded Sts by Board Member Carrillo and unanimously carried to approve additional compensation for additional work done by Gentry Brothers Construction;the project was accepted as complete and the City Clerk's Office was directed to have Notice of Completion executed and recorded. 03/26/07 PAGE TWO (Utility Board) Moved by Board Member Rocha, seconded by Board Member Carrillo and unanimously carried to Auth Edison authorize staff to arrange and finalize negotiations with Edison for work needed to sectionalize the Sectionalize 12 kV bus at Azusa Substation, authorize payment of cost estimate of $80,000 and amend 12kV bus at existing Capital Improvement Project budget to cover expenditures. Azusa Sub. Staff Reports/Communications Staff Rpts Director of Utilities Hsu presented the Canyon Filtration Plant progress report and page one of the Canyon Gantt Chart stating that it is very detailed, so much so the Gantt bar charts and critical paths are Filtration not really legible; he asked Board Members if they wanted a copy of the entire chart. After Plant discussion it was decided that a baseline list of all tasks, including start and end dates, could be Gantt made available to any member requesting a copy so that they may reference the project's Chart progress over time. Monthly standing reports would continue to be provided at Board meetings. Director of Utilities Hsu provided an information item regarding the proposed Water Cost of Water Rate Service Study/Rate Adjustment Update stating that he is proposing a water rate increase Study Update sometime during this fiscal year to become effective next fiscal year. The water rate increase requires a public notice and public hearing before the rate increase can be adopted. The Cost of Rate Increase Study is almost complete and is based on cost of service and will be submitted to the Board Members at a later date. He stated that he will come to the next meeting with what he has recommended for a change and the public hearing will be scheduled for June. Discussion was held regarding drought impact and transmission line inclusion. Director of Utilities Hsu provided a power point presentation detailing the purpose of the Updates Power section of the Agenda; he explained the Monthly Updates for Power Resources and talked about Resource the renewable energy, efforts of SCPPA to procure additional generation capacity,participation in Updates CAISO, finalized power resource operational planning for summer 2007, monitoring Greenhouse Gas issues at California Energy Commission, Energy Consumption Comparison, Peak Demand Comparison, Wholesale Electricity Spot Market and Power Resource Cost Accounting. Assistant Director of Resource Management Tang presented the update on San Juan Insurance B. Tang Policy stating that in January the Utility Board approved San Juan outage insurance subject to a San Juan cap of $250,000; in recent days the premium has fallen below $250,000 and San Juan unit Ins Update continues to perform superbly and electricity market remains stable and staff is continuing to defer the insurance policy purchase but is closely monitoring its performance and the wholesale market trend. Director of Utilities Hsu presented Status of Selection of Real Time Scheduling Services Agent Scheduling stating that staff has decided to go the City of Riverside, due to its' staffing and knowledge but Agent that there is still a need to finalize the agreement; the item will come back for approval. Assistant Director of Resource Management Tang presented San Juan Environment Project B. Tang Update. The cost of Environment Project is facing upward pressure,and a 20%overrun in costs is San Juan currently anticipated by the project manager (Public Service Company of New Mexico, PNM). Environ. Cost overruns are caused by the escalating labor and construction costs. Project Director of Utilities Hsu presented a sample of the work plan update report/Gantt chart he will be Hsu & presenting and Assistant to the Utilities Director Kalscheuer clarified that if there are changes on Kalscheuer reports/projects they will be noted in the narrative. Comments 03/26/07 PAGE THREE (Utility Board) Director of Utilities Hsu presented the Monthly Legislative Overview/Update explaining that the Legislative report will be brought forward with legislative acts that may impact Utilities for review and action Report of the Board if necessary. Directors Comments Dir Cmts Director of Utilities Hsu apprised the Board Members that he is proposing a work shop orientation Dir of Util on electric, water, solid waste, relationships with agencies, which will be scheduled after the Comments regular Board meeting on April 23, 2007. (This was later changed to April 30, 2007) Mr.Art Morales addressed the Board Members stating that he has had difficulty obtaining copies A. Morales of the agenda items for the Utility Board Meeting; he was advised that it is distributed just as City Comment Council agenda, with copies in the Library, City Clerk's office, on the City's web site. Moved by Board Member Carrillo, seconded by Board Member Rocha and unanimously carried to Adjourn adjourn. TIME OF ADJOURNMENT: 7:19 P.M. • — SECRETARY NEXT RESOLUTION NO. 07-C23. 03/26/07 PAGE FOUR (Utility Board)