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Home My WebLink AboutMinutes - May 17, 2007 -UB • • t .ZUSA LIGiIT R WATU CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL THURSDAY, MAY 17, 2007— 10:41 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, in the Azusa Auditorium, located at 213 East Foothill Boulevard, Azusa, California. Chairman Hanks called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILO, MACIAS, HANKS ABSENT: BOARD MEMBERS: ROCHA ALSO PRESENT: Also Present Utilities Director Hsu, City Manager Delach,Assistant City Manager Person, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Mr.Art Morales addressed Board Members expressing his frustration with the Speed Pay system A. Morales at the Light and Water Department; he provided a step by step detailed account of the system Comments and he stated that something is wrong with the technology. Mr. Jorge Rosalesaddressed item B-3, regarding Resolution to Amend Light &Water Rules and J. Rosales Regulations to Permit Adding Miscellaneous Collection Fees to Unpaid Closed Accounts; he Comments requested that Mr. Hsu notify the public of the penalty fee which will pay for the collection agency. He also addressed item D-4 commending Mr. Tang, who provided a good analysis of comparison rates. Consent Cal The CONSENT CALENDAR consisting of Items B-1 through B-9, was approved by motion of Approved Board Member Gonzales, seconded by Board Member Carrillo and unanimously* carried with the exception of items B-3 and B-5 which were considered under the Special Call portion of the -- Agenda. Min Appvd 1. The Minutes of the regular meeting of April 23, 2007, were approved as written. Prof Svs Agmi 2. Approval was given to select Systems &Software in an amount not-to-exceed $12,800 for Systems & the development of an unbilled revenue report, and authorization was given to the City Software Manager to execute a Professional Services Agreement with the same vendor. Spec Call 3. SPECIAL CALL ITEM. 07-C37 4. A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Participate CALIFORNIA, APPROVING PARTICIPATION IN USED OIL AND HHW GRANTS Used Oil Grnt ADMINISTERED BY THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD. Spec Call 5. SPECIAL CALL ITEM. Amend CIP 6. Approval was given to amend Capital Improvement Project budget for Kirkwall Substation Kirkwall perimeter improvements in the amount of $23,370 and to award contract to Freeway Substation Electric-General Engineering&Electrical Contractor Corporation in the amount not-to-exceed $73,370 to install improvements. Congestion 7. The Congestion Revenue Rights (CRR) Entity Agreement between the City and California Revenue Independent System Operator (CASIO) was approved and the Director of Utilities was Rights CASIO delegated the authority to sign the Agreement. Confirmation 8. Approval was given for a Standard Capacity Product Confirmation between Reliant Energy Agmt Reliant and the City of Azusa and the Mayor was authorized to execute the Confirmation Agreement upon finalizing terms and conditions of the Agreement with Reliant. 07-C39 9. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Grant of Esmt APPROVING THAT CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDATION SCE THEREOF. (Southern California Edison). Spec Call Special Call Items Items Dir of Util Director of Utilities Hsu addressed item B-3, stating that when utility account holders who close Comments their account and are delinquent, they are charged penalties and a percentage is retained by the collection agency, and the total amount of payment is not received by the Utility Company. The new rule and regulation will add miscellaneous collection fees to unpaid closed accounts. He responded to,questions posed. Board Member Macias offered a Resolution entitled: 07-C36 A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Add Misc AMENDING THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE Collection ELECTRIC AND WATER SERVICE SUPPLIED BY AZUSA LIGHT & WATER. (Add miscellaneous Fees collection fees to unpaid closed accounts) Moved by Board Member Macias, seconded by Board Member Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote: AYES: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: ROCHA 05/17/07 PAGE TWO City Mgr City Manager Delach responded to questions regarding the Grant of Easement for the Fire Hydrant Comments Lines in the Bates Company Colony Development, stating that the time frame is very soon as the Dir of Util financing was just approved by their lender, as he understands. Director of Utilities Hsu Comments responded to question stating that the length of the easement is usually ten feet. Board Member Macias offered a Resolution entitled: 07-C38 A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A Grnt Esmt CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDATION THEREOF. (Public Fire Fire Hydrant Hydrant Lines in the Bates Company Colony Development) Bates Colony Moved by Board Member Macias, seconded by Board Member Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote: AYES: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: ROCHA Scheduled Items Sched Items Director of Utilities Hsu addressed item regarding Declaration of Phase I Water Shortage, stating Dir of Util that due to the dry winter, and less snow pack in the Sierra Mountains there is a need to conserve Comments water; he noted that there is a lawsuit pending against the Department of Water Resources from a Fishing Group stating that they did not obtain the proper permit to receive water from the Delta. He stated that the local Four City District,of which Carol Montano is Azusa's Representative,just ordered 2,500 cubic feet into the basin which will help the City of Azusa. He stated that the Declaration would affect large water users such as APU, Citrus College,AUSD and Industrial large users. The Ordinance would require mandates such as: do not use water to wash down driveways, and using nozzles to control water usage; the City will provide to customers. Further, the City and the Public Information Officer will send out notices to customers. Discussion was held between Director of Utilities and Board Members regarding other water Discussion municipalities,the water basin, fines/penalties under Phase I, the time period which runs through the summer season, etc. Moved by Board Member Carrillo, seconded by Board Member Macias and unanimously* carried Phase I to approve declaration of Phase I Water Shortage within Azusa Light &Water's water service Water territory. Shortage Staff Reports/Communications Staff Rpts Director of Utilities Hsu presented the Monthly Report for the Water Treatment Plant Project WTP update stating that everything is going smoothly, it is 11% completed, there are no change orders and everything is on schedule. The Monthly Power Resources Update, SB 107 Disclosure Report to Retail Customers item, Power Res Electric Retail Rate Comparison among California Utilities and Legislative Update were presented SB 107 as informational items but were not discussed. Electric Retail Rate Comparison &Legislative Overview 05/17/07 PAGE THREE Director of Utilities Hsu advised that the Utility Board Meeting of June 25th is being scheduled at June 25th Murray Elementary School; notices will be sent out regarding the change. UB mtg Director of Utilities reported that there have beenno written protests regarding the Water Rate Water Rate Adjustment, as of this date. Adjust Directors Comments Dir Cmts None. None Moved by Board Member Carrillo, seconded by Board Member Macias and unanimously* carried Adjourn to adjourn. TIME OF ADJOURNMENT: 11:08 P.M. 40/,, SECRETARY NEXT RESOLUTION NO. 07-C40. * Indicates Rocha absent. 05/17/07 PAGE FOUR