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Home My WebLink AboutMinutes - June 25, 2007 -UB RCTs. riEZ' I IGHT L WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, JUNE 25, 2007 — 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, at the Clifford Murray Elementary School (Cafeteria) located at 505 East Renwick Road, Azusa, California. Call to Order Chairman Hanks called the meeting to order. Roll Call ROLL CALL PRESENT: BOARD MEMBERS: GONZALES, CARRILO, MACIAS, HANKS, ROCHA ABSENT: BOARD MEMBERS: NONE Also Present ALSO PRESENT: City Attorney Martinez, City Manager Delach, Assistant to the Utilities Director Kalscheuer, Assistant Director of Resource Management Tang, Assistant Director of Water Operations Anderson,Assistant Director Customer Care and Services Vanca, Police Captain Gonzales, Public Information Officer Quiroz, Director Recreation and Family Services Jacobs, Administrative Services Director/Chief Financial Officer Kreimeier, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Mr. Jorge Rosales thanked staff for providing responses to his question in advance to items B-2, J. Rosales B-4, B-5, B-6, B-10, B-11 and B-13. He gave his personal opinion in opposition to procurements Comments without competitive bidding with regard to Civiltec Engineering and Wren and Associates; and also regarding the Quarterly Fuel Cost Adjustment in agreement with staff. Mr. Art Morales addressed the Board Members suggesting that bottled water be provided to A. Morales those in attendance at the meeting. He stated that the City needs an aggressive program Comments regarding artificial turf due to the drought conditions and talked about funds being moved around in the community and noted his stance in favor of money going towards kids programs. The CONSENT CALENDAR consisting of Items B-1 through B-13, was approved by motion of Consent Cal Board Member Macias, seconded by Board Member Rocha and unanimously carried with the Approved exception of items B-1, (Board Member Rocha abstained), B3, B-5 and B-13 which were considered under the Special Call portion of the Agenda. 1. The Minutes of the regular meeting of May 17, 2007, were approved as written. Board Min Appvd Member Rocha abstained from the minutes as he was not present at that meeting. 2. Approval was given for Amendment No. 2 to Temporary License Agreement with Northrop Tem Lic Agmt Grumman for use of a portion of the southeast parking lot for a temporary 12-inch waterline. Northrop 3. SPECIAL CALL ITEM. Spec Call 4. Approval was given to extend the modified DRIP Rebate Program until such time that the Extend & program is deemed unneeded, due to sufficient water suppliers,and approval was given of Modify DRIP funding level of $100,000 per fiscal year from the water fund until the program was either Rebate modified or terminated. Program 5. SPECIAL CALL ITEM. Spec Call 6. Authorization was given for the procurement of standard capacity products from Dynegy for Standard calendar year 2008 and Shell Trading for calendar year 2009 in partial fulfillment of the City's Capacity resource adequacy obligations to California Independent System Operator(CAISO), and the Dynegy Mayor was authorized to execute Confirmation Agreements. 7. Approval was given to award contract to BnB Engineering, Incorporated in amount not-to- BnB Engr exceed $7,200 to furnish and install underground electric conduits at Foothill Boulevard and Conduits Palm Drive. Palm Drive 8. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING 07-054. A CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. (Ceres Accept Grant Court, LLC). Of Easement 9. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING 07-055 A CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDATION THEREOF. (Eurila Accept Grant Enterprises, Incorporated). Of Easement 10. Approval was given to approve the award of contract for the construction of Gladstone Yard Gladstone Yd Improvement Project to MG Enterprizes and amend the capital improvement project budget MG in the amount of $74,000. Enterprises 11. Approval was given for the addition of reimbursable compensation for Civiltec Engineering, Reimburse Incorporated in the amount of$90,000 pursuant to Azusa Municipal Code section 2-517(h) Civiltec for continuing inspection of the Rosedale Development water storage reservoirs and water Engineer pump stations. Rosedale 12. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA 07-056 AUTHORIZING SUBMITTAL OF FUNDING REQUEST FORM TO THE DEPARTMENT OF Authorizing CONSERVATION'S DIVISION OF RECYCLING. Rgst Form 13. SPECIAL CALL ITEM. Spec Call 06/25/07 PAGE TWO Special Call Items Spec Call Items Board Member Rocha questioned the funding source and administrator of the new Light and Rocha Water Customer Service Uniform Policy. City Manger Delach responded stating that it is budgeted Comments in fiscal year 07/08. Assistant Director Customer Care and Services Vanca stated that a professional fitting company will be making sure that the uniforms fit each person correctly. Moved by Board Member Carrillo,seconded by Board Member Gonzales and unanimously carried Customer to approve (1) uniform wardrobe recommendations, (2) the attached Light &Water Customer Service Service Representative Uniform Policy, (3) contract to be awarded to Cintas, and (4) a budget Uniform amendment for $14,000 for initial uniform purchase. Policy Board Member Rocha addressed the Pilot eMAC program stating that it is being funded by CIP Rocha 07-08, which has not been approved yet. City Manager Delach responded stating that the items eMAC would only be valid if the CIP budget is approved. Assistant Director of Resource Management Program Tang responded that one of the reasons he presented this item was due to SB 2021, which requires that all Electric Utility Governing Boards have to consider cost effective energy efficiency programs no later than June 1'of the year, and this is making a good faith effort to comply with the law. Further, this program is the controlling of air conditioning and it makes sense to implement it at the beginning of summer. Moved by Board Member Carrillo,seconded by Board Member Gonzales and unanimously carried Purchase of to waive formal bidding procedures to award the purchase and installation of a pilot wireless Pilot eMAC internet-based Heating,Ventilating, and Air Conditioning(HVAC)monitoring and control system to HVAC Control Maximum Performance Group, a Lime Energy Company, at a cost of $108,000 to be paid from System Public Benefit funds and to approve 2007-08 Capital Improvement Project(CIP) budget in amount of $108,000 from Fund 24 for this project. City Manager Delach addressed item regarding the Reimbursement Agreement between the City City Manager and JAR-University Commons, LLP, clarifying that the City is proposing this on the water side Agmt w/JAR because the water main is on private property and it is a benefit to the surrounding water system. Comments He responded to questions posed by Board Members regarding deadlines, time frame, etc. Discussion was held regarding the Reimbursement Agreement which surrounds certain existing utility infrastructure which must be replaced by new infrastructure in order to properly serve the proposed development. The Developer has agreed to design and contract the required utility infrastructure, the water lines, fire hydrants and underground electrical distribution line,and they will be reimbursed for actual and documented costs. Moved by Board Member Rocha, seconded by Board Member Carrillo and unanimously carried to Reimburse- approve the agreement in its substantial form, and the City Manager was authorized to execute Ment agmt the final agreement upon completion of a few minor revisions. approved THE UTILITY BOARD/CITY COUNCIL RECESSED AT 6:58 P.M.AND THE AZUSA VALLEY WATER UB/Cncl COMPANY CONVENED. THE UTILITY BOARD/CITY COUNCIL RE CONVENED AT 6:59 P.M. recess/recon Scheduled Items Sched Items Assistant Director of Resource Management Tang presented several legislative bills in which B. Tang Municipal Utilities have taken a position to support or oppose, and due to the fast pace of State Presentation legislative session, staff recommends that the Board adopt the positions and authorize the Mayor Legislative to sign legislative letters to advocate the adopted positions during the remainder of the legislative Bills session. 06/25/07 PAGE THREE Discussion was held between Mr. Tang and Board Members regarding SB 1368, which prohibits Discussion municipal cities with coal fire power plants from extending their contracts more than five years. SB 1368 Moved by Board Member Macias, seconded by Board Member Rocha and unanimously carried Legislative to adopt the legislative positions and authorize the Mayor to sign letters addressed to legislators Positions as may be required during the remainder of legislative session to advocate the adopted positions. Staff Reports/Communications Staff Rpts Assistant Director of Water Operations Anderson presented the monthly report for the Water WTP update Treatment Plant stating that they are progressing well; the concrete work is the best he has seen; they are doing a good job, and stated there were some unexpected site problems. Assistant Director of Resource Management Tang presented the Water Cost Adjustment Factor Replacement stating that due to the drought the adjustment factor is higher than usual,which went for$0.05 to Water Cost $.1306 as of July 1, 2007. Adjust Factor Assistant Director of Resource Management Tang also presented information on the drought and Info on steps that have been taken to encourage water conservation and compliance with the Stage 1 Drought Drought Requirements. He noted that one additional staff member will be dedicated to water conservation in order to provide education to customers. Discussion was held between Board Members and staff regarding process for holding local car Discussion washes, notification to businesses i.e. ALP to be aware of the conditions as well as APU and Drought AUSD and the use of recycled water; staff advised that they would look into the matter. Assistant Director of Resource Management Tang presented the Power Resources Division Pwr Res Monthly Report, highlighting the San Juan Environmental Project upgrade stating that it is on Monthly Rpt schedule. Assistant Director of Resource Management Tang presented as an information item, the North Info on NERC America Electric Reliability Council (NERC) mandatory reliability requirements that went into effect June 18th,which was created due to the massive power outages in the eastern U.S. in the summer of 2003. The electric industry regulators have taken notice of the clear deficiencies in the electric industry's approach to service reliability and have set up the program to address the problems. Assistant Director of Resource Management Tang presented Quarterly Fuel Cost Adjustment for Fuel Cost San Juan Resource, but there was no discussion held. Adjustment Directors Comments Dir Cmts Assistant Director of Resource Management Tang stated the Staff is planning a trip to San Juan Trip to San Power Plant and invited Board Members to attend; timeline includes, three days, travel, tour and Juan Power return. Plant Board Member Rocha thanked staff for securing the off-site meeting locations, stating that there Off-Site should be others in the months of September, December and March, and asked his colleagues if Utility Board they would like to direct staff to secure locations for those months. City Manager Delach Meetings responded that a site has been selected for September which is Mountain View Elementary School. 06/25/07 PAGE FOUR Moved by Board Member Rocha, seconded by Board Member Macias and unanimously carried to Adjourn adjourn. TIME OF ADJOURNMENT: 7:25 P.M. SECRETARY NEXT RESOLUTION NO. 07-057. 06/25/07 PAGE FIVE