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HomeMy WebLinkAboutMinutes - February 25, 2008 - UB t ' tn -_.. Sl4 iii i,.Y:ATE R CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, FEBRUARY 25, 2008 - 6:33 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, at Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Vice Chairman Carrillo called the meeting to order. Call to Order. ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILO, MACIAS, ROCHA ABSENT: BOARD MEMBERS: HANKS ALSO PRESENT: Also Present City Attorney Ferre, City Manager Detach, Director of Resource Management Tang, Assistant to the Utilities Director Kalscheuer, Director of Public Works/Assistant City Manager Makshanoff, Assistant Azusa Police Chief Garcia, Finance Controller Aguilar, Library Director Tovar, Director of Recreation and Family Services Jacobs, Director of Information Technology Graf, Administrative Services Director - Chief Financial Officer IUeimeier, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Mr. Mike Lee thanked Board Member Rocha for the Banner celebration over the weekend for Nathan Ashlock and Jerry Sisneros (Mayor's Grandson); he stated that Norms will be opening in West Covina replacing the Steak Corral. The CONSENT CALENDAR consisting of Items B-I through B-5, was approved by motion of Consent Cal Board Member Carrillo, seconded by Board Member Gonzales and unanimously* carried with the Approved exception items B-2, through B-5, which were considered under the Special Call portion of the B2-Call5 Spec Agenda. . The Minutes of the regular meeting of January 28, 2008, were approved as written. Min Appvd 2. SPECIAL CALL ITEM. Spec Call 3. SPECIAL CALL ITEM. Spec Call 4. SPECIAL CALL ITEM. Spec Call 5. SPECIAL CALL ITEM. Spec Call Special Call Items Special Call Items Approval of SSC Change Order No. 10. Director of Resource Management Tang responded to B. Tang questions stating that the existing waterline is between 25-30 years and because of the Response construction to be done for the water treatment plant, the City will be paying the costs associated with the additional work. Moved by Board Member Rocha, seconded by Board Member Gonzales and unanimously* carried SSC Change to approve a change to SSC Construction Incorporated contract in amount of $22,693.21 for Order additional work required to relocate an existing 30-inch waterline owned by American Water approved Company. Approval to Solicit Bids for Water Project W-243, Water Treatment Plant Water Main, and Rocha Approval to solicit Bids for Water Project W-245,Water Main Replacements in various Streets Questions to be resurfaced as part of Year 5 Pavement Management Program. Board Member Rocha B. Tang addressed items B-3 and B-4, referring to the fiscal impact of each item asking that the references Response to current balances budget be removed from the items; he also voiced concern regarding the reference to a possible budget amendment being proposed. Director of Resource Management Tang responded stating that the intent was to be all encompassing with full transparency, but ..... understood the concern. Board Member Gonzales also addressed item B-4, asking about the status of First Street. Staff responded that the current First Street project is being done by the County, Gas Company will also be working there and the City will follow with water main project and lastly pavement management. • Moved by Board Member Rocha, seconded by Board Member Gonzales and unanimously* carried Project W- to approve to advertise and solicit bids for Project W-243, installation of two water mains in 243 Daybreak Drive and San Gabriel Canyon Drive and sewer force main in Daybreak Drive, near the Approved Water Treatment Plant. Moved by Board Member Rocha, seconded by Board Member Gonzales and unanimously* carried Project W- to approve to advertise and solicit bids for Project W-245,water main replacement in First Street, 245 Barbara Street, et. al. and replacement of water services. Approved Director of Resource Management Tang addressed item B-5, stating that the item deals with the B. Tang alleged overcharges in 2000-2001 California energy crisis. He stated that the City sold into a response to centralized market and got paid market price; the California Parties filed lawsuits and complaints B-5 Budget that have lasted years and thousands of dollars have been spent in legal fees; the City has decided Amendment to negotiate a settlement. Board Member Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING THE Res. 08-C12 FISCAL YEAR 2007-2008 OPERATING BUDGET FOR THE ELECTRIC UTILITY TO PAY FOR COST OF Budget SETTLEMENT WITH CALIFORNIA PARTIES. (Settlement Agreement with California Parties in the Settlement amount of $560,000). California 02/25/08 PAGE TWO Partners Moved by Board Member Rocha, seconded by Board Member Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: HANKS Sched Items Scheduled Items Approval of Funding Request by California Resource Connections(CRC) in amount of$15,500 Litter Cleanup for Litter Clean-up Program and Backyard Composting/Gardening Workshop. Composting Assistant to the Utilities Director Kalscheuer addressed the item stating that in August 2007, a C. Kalscheuer MOU was approved with California Resource Connections (CRC) which was a two phase MOU, Comments first was $52,500 to make improvements to the Taylor House and the other was $10,000 for "environmental programs". This item is for the environmental portion; CRC has requested $15,500 for two programs (1) a river education and clean up event in April to coincide with Azusa's Clean, Green, More Beautiful Azusa Celebration and (2) a compost and gardening workshop to be held in September 2008 at the Taylor house. Ms. Suzanne Avila addressed the issue, introduced Jane Beesley of the Rivers and Mountains S. Avila Conservancy, and thanked all for attending the grand opening of the Headquarter at the old El Comments Encanto site on Saturday. Moved by Board Member Rocha, seconded by Board Member Gonzales and unanimously* carried Funding to _ to approve proposed funding request by CRC in amount of $15,500; approve a budget CRC appropriation for fiscal year 2008-2009 in amount of$8,175 using AB 939 Fee Revenue to pay approved for Composting/Gardening Workshop; and authorize use of budgeted Beverage Recycling Clean up & Container Grant funds in amount of$7,325 to pay for the Litter Clean-up Program this fiscal year. Composting Support of Senate Bill 691 (Calderon)- Requirements for Recycling of Non-Ferrous Metal. Senate Bill 691 Assistant to the Utilities Director Kalscheuer addressed the issue stating that SB 691 was C. Kalscheuer introduced to combat the problem of theft of non-ferrous metals such as copper pipes or conduit Comments and fire hydrants, by requiring recycling centers who pay for such metals to require payment by check and obtain identifying information from those individuals and keep the information on file for a two year period. Moved by Board Member Gonzales, seconded by Board Member Carrillo and unanimously* Ltr of Support carried to adopt a support position on SB 691 and authorize staff to send letters to legislators SB 691 advocating the City's position. Staff Reports/Communications Staff Rpts Director of Resource Management Tang provided the Monthly Update on Water Shortage B. Tang Declaration, stating that as of the end of December the canyon basin water level was 60 feet Wtr shortage below normal, as of end January it was 40 feet and as of today it is about 23 feet below. He Update stated that customers have conserved water by 10%in November, and 20%in December; he also distributed article regarding impacts to water imports and discussion was held on water conservation. 02/25/08 PAGE THREE The Monthly Update on Water Treatment Plant was presented but there was no discussion held WTP Update on the item. The San Juan Environmental Project and Lodi #2 Project and Monthly Power Resources Update San Juan & were presented, but not discussed. Pwr Res Director of Resource Management Tang addressed item regarding the Alley Litter/Clean Up B. Tang Options, presenting options for discussion. It was noted that some of the items of concern are Alley Litter/ already implemented but need to be advertised. Other areas of concern consist of alley Clean Up sweeping, education-code enforcement, concentration of trash, illegally parked cars, signs taken Options from alleys, etc. It was suggested that staff look into the feasibility of the alleys being swept once a month, concentrate on areas of concern, those with trash, bulky items, graffiti, look into the cost, and conduct a public awareness campaign. Additional discussion was held. Director of Resource Management Tang presented the Offsite Meeting Update, stating that staff B. Tang is looking into having the March 24th meeting at Powell Elementary school; the June meeting will Offsite be changed to May, at Magnolia, due to summer vacation, and the meeting in October at Hodge Quarterly Elementary. Meetings Directors Comments Dir Cmts Placement of Gladstone High School Football Boosters on permitted list of entities Gladstone - authorized to sell fireworks in Azusa. fireworks City Attorney Ferre addressed the issue citing an ordinance adopted in January of 2006, stating City Attorney that if one of the permittees does not choose to obtain a permit for the year; the number of Comments permittees is reduced. If an organization wants to retain the permit, but would not be using it for that year they were to pay for the permit. Ms.Joanne Gomez, President of the Gladstone High Football Booster Club addressed the issue J. Gomez stating that she did sign up in 2007, but didn't have time to get the parents together and Comments organized; she was new and didn't know about the ordinance governing fireworks. Mr. Albert Sanchez advised that the Football Boosters have had a fireworks stand since the 70's A. Sanchez and 80's and the last time was in 2006; last year due to a lack of communication, they did not Comments know about the ordinance. City Attorney Ferre advised that since they did not hold the spot, it was dropped off the list; and City Attorney in order to expand the list the ordinance would have to be amended. City Manager Detach advised that he would check to see if the Gladstone Football Boosters tried City Manger to pull the permit, if they paid for last year's permit and if it would be considered an attempt to Comments save the spot. Staff will look into the issue. Discussion was held regarding to process of the creation of the ordinance and meetings held. Mr. Sam Perdomo, Principal of Gladstone High school addressed the issue presenting a S. Perdomo Scholarship Mentoring Program at Gladstone High, noting the need for funds and asking if Praise Comments Chapel dropped off the list, if they could take their place. 02/25/08 PAGE FOUR City Attorney Ferre advised that the permit is non transferable as it states in the ordinance. City Attorney City Manager Delach provided options as follows: place holder-give to boosters, request that the City Manger ordinance come back and be brought back up to twenty-three permits. City Attorney Ferre Comments advised staff to look into the facts and see if something can be done based on the facts, or introduce a new ordinance to add another spot; explore and come back at the March 17, 2008 Council meeting. Board Member Rocha advised that he received the paperwork from the National Arbor Day Rocha Foundation, stating that the City of Azusa has received the Tree City USA Designation for the Comments fourth year in a row. Board Member Rocha advised that tenants of an apartment complex at 565 E. Arrow Highway Rocha received a notice stating that it would be a breech of the contract if they smoke in their individual Comments apartments. They wanted to know if the landlord was able to impose that requirement, they cite Civil Code 827 to become effective April 1, 2008; they would not be able to smoke anywhere in the area. City Attorney Ferre advised that he would look into the matter. It was consensus of Board Members to adjourn. Adjourn TIME OF ADJOURNMENT: 7:51 P.M. Or . SECRETARY NEXT RESOLUTION NO. 08-C13. 02/25/08 PAGE FIVE