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Home My WebLink AboutMinutes - May 27, 2008 - UB .ZtJSA. il43AT q /CMU CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL TUESDAY, MAY 27, 2008 — 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, at Magnolia Elementary School, located at 945 E. Nearfield Avenue, Azusa, California. Chairman Carrillo called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILO, MACIAS, ROCHA ABSENT: BOARD MEMBERS: HANKS (entered meeting at 6:35 p.m.) ALSO PRESENT: Also Present City Attorney Hull, City Manager Delach, Director of Utilities Hsu, Director of Resource Management Tang, Assistant to the Utilities Director Kalscheuer, Assistant Director of Water Operations Anderson, Associate Electrical Engineer Vuong, Senior Electrical Engineer Langit, Azusa Police Captain Gonzalez, Library Director Tovar, Administrative Services Director-Chief Financial Officer Kreimeier, Budget Analyst Paragas, Interim Assistant City Manager Makshanoff, Public Information Officer Quiroz, City Treasurer Hamilton, Director of Information Services Graf, Director Recreation and Family Services Jacobs, Management Analyst Del Toro, Tierra West Consultant Otemeotl, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part None. None. The CONSENT CALENDAR consisting of Items B-1 through B-6, was approved by motion of Consent Cal Board Member Macias, seconded by Board Member Carrillo and unanimously*carried with the Approved exception items B-4, which was considered under the Special Call portion of the Agenda. B4 Spec Call 1: The Minutes of the regular meeting of April 28, 2008, were approved as written. Min Appvd 2. The Memorandum of Understanding (MOU)with San Gabriel Valley Municipal Water District MOU (SGVMWD) to conduct feasibility studies of small conduit hydro generating facilities was w/SGVMWD approved with the added provision to place a term of nine to twelve months to complete the As amended task; the Mayor was authorized to execute the MOU. 3. Staff was authorized to procure outage insurance coverage for San Juan Unit 3 for the Outage Ins coverage period commencing July 1, 2008 through June 30, 2009 at a cost not-to-exceed San Juan Unit $300,000. 3 4. SPECIAL CALL ITEM. Spec Call 5. Authorization was given for an amendment to the Apple One blanket purchase order for fiscal Amend P.O. year ending June 30, 2008 for temporary employee services not-to-exceed $5,000. Apple One 6. The Plan and Specifications for Project LD2008-2-Furnish and Install Underground Electric Plans &Specs Substructures at Various Locations as Shown on Plan#ED2008-2 to Extend Gladstone Circuit Underground from Kirkwall Substation, were approved and the City Clerk was authorized to advertise for Elect Substruc bids. Special Call SPECIAL CALL ITEMS Items Board Member Rocha addressed item regarding the destruction of obsolete records requesting Rocha that two old meter reading books from 1941 and 1945 be salvaged and given to the Azusa Comments Historical Society for historical purposes. City Attorney Hull responded stating that it was allowable, but that documents had to be reviewed first due to possible confidentiality issues. Board Member Rocha offered a Resolution entitled: A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 08-C38 AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS. (Utility Service Applications and Destruct Rcds Meter Reading Books). Obsolete * BOARD MEMBER HANKS ENTERED THE MEETING AT 6:35 P.M. Hanks ent Moved by Board Member Rocha, seconded by Board Member Gonzales to waive further reading ...and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Sched Items SCHEDULED ITEMS Director of Utilities Hsu detailed item regarding the Phase 2B of Planning and Development of the Phase @B Lodi Power Project. It was then moved by Board Member Hanks, seconded by Board Member Lodi Power Gonzales and unanimously carried to approve the City's participation in Phase 2B planning and Project development activities of Lodi #2 Project at a budget not-to-exceed $250,000; and to authorize staff to vote affirmatively when Lodi #2 Project Participant Committee seeks a vote to proceed with Phase 2B. Director of Utilities Hsu addressed Amendment No. I to Water Supply Agreement with Miller Amendment Breweries West, L.P. detailing the amendment which would document the extended term as No. 1 Water exercised by Miller; establish an increased rate for water service to be paid by Miller; permit the Supply Agmt assignment of the Agreement by Miller and set forth a time period for potentially amending the Miller Agreement further in order to address other terms and conditions, i.e. possible increase the water Breweries supply limit and City to have right to use wells owned by Miller. Moved by Board Member Hanks, West econded by Board Member Gonzales and unanimously carried to approve Amendment No. 1 to Vater Supply Agreement with Miller Breweries West, L.P. and authorize the Mayor to execute 'agreement. 05/27/08 PAGE TWO Director of Utilities Hsu addressed item regarding Memorandum of Understanding (MOU) with Dir of Utilities San Gabriel Valley Municipal Water District (SGVMWD) to manage water and electric power Detailed generation operation detailing the reasons for the MOU, which is as follows: the District will use MOU w/ its best efforts to complete its pipeline repair work by September 1, 2008; the District will only SGVMWD generate electricity for sale to the City in the month of June under the 10-year power purchase approved agreement; the District will forego electricity generation during the summer and reserve District's remaining State Water Project allocation for spreading on City's behalf commencing on or about September 1, 2008; and the City will reimburse the District for the lost electricity sales that the District would otherwise have based on an agreed upon methodology; he responded to questions posed by the Board Members. Moved by Board Member Rocha, seconded by Board Member Carrillo and unanimously carried to approve MOU with SGVMWD to jointly manage the water and electric generation operations this summer and authorize the Mayor to execute MOU. STAFF REPORTS/COMMUNICATIONS Staff Rpts Director of Utilities Hsu provided the Monthly Update on the Drought, stating that as of May 1st it J. Hsu was reduced to Phase 1, but water level is going down 2.5 feet per week; water from San Gabriel Wtr shortage and Morris Dam is not being released into the spreading grounds; and there is still water behind Update the dam. He stated that a new ordinance is being prepared that is more practical,with water use allowed on three days instead of two and will be brought to a Public Hearing on June 16, 2008. Director of Utilities Hsu presented the Monthly Update on Water Treatment Plant stating that it is WTP Update 72% complete and tours of the facility are available. Director of Utilities Hsu presented the Update for California Resource Connections as requested CRC Update at an earlier meeting for information purposes. DIRECTOR'S COMMENTS Dir Cmts Board Member Rocha presented correspondence from U.S. Department of Transportation for Rocha representative from Azusa to be on Board for 210 Freeway. City Manager Delach responded Itr from Dept stating that Council should appoint a delegate'and staff could be an alternate; he advised that of Trans during the review of the budget it could be discussed and acted upon. Board Member Carrillo requested that a report listing the various water boards the City is Carrillo associated with or members of be provided to Board Members. Wtr Brds It was consensus of Board Members to adjourn. Adjourn TIME OF ADJOURNMENT: 6:57 P.M. SECRETARY ._- .—NEXT RESOLUTION NO. 08-C39. • 05/27/08 PAGE THREE