Loading...
HomeMy WebLinkAboutMinutes - June 23, 2008 - UB AZCTS.A LIGHT £'NATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, JUNE 23, 2008 —6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time, at the Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Vice Chairman Macias called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, MACIAS, HANKS, ROCHA ABSENT: BOARD MEMBERS: CARRILLO Also Present ALSO PRESENT: City Attorney Ferre, City Manager Delach, Director of Resource Management Tang, Assistant to the Utilities Director Kalscheuer, Assistant Director of Water Operations Anderson, Senior Electrical Engineer Langit, Azusa Police Lieutenant Hunt, Assistant Director Customer Care and Solutions Vanca, Assistant Director of Electric Operations Ramirez, Administrative Services Director-Chief Financial Officer Kreimeier, Customer Care Operations Supervisor Tapia, Finance • Controller Aguilar, Director of Public Works/Assistant City Manager Haes, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Mr. Jorge Rosales addressed the Board Members with concern regarding the contract award to J. Rosales BnB Engineering for Underground Electric Substructures,stating that the large spread between the Comments bids was raised concern and he also asked what research was done to review the bids. He expressed concern regarding the agreement with CRC,specifically the amendment which reduces the capital improvements, the money used for grant writing and the safety of the public use of the property. Intro New Assistant Director of Water Operations Anderson introduced the new Water Distribution Workers Employees I,Garret Conrad and Ruben Lopez. Customer Care Operations Supervisor Tapia introduced new part Time Cashier, Angelica Guerrero. Assistant Director of Electrical Operations Ramirez announced that the two new employees, not present are Apprentice Line Mechanic Vincent Benavidez, and Line Mechanic Brandon Horton. SGVMWD Ms. Carol Montano of the San Gabriel Valley Municipal Water District addressed the Board C. Montano Members introducing Messrs. David Pinto and Robert Morales of the Community Public Relations D. Pinto & who provided background and history of the District. They then introduced H2Ow1,Mascot who R. Morales presented water saving tips and will be visiting schools and other places to encourage conservation. They talked about and distributed information regarding water saving tips for home and businesses. Consent Cal The CONSENT CALENDAR consisting of Items B-1 through B-4, was approved by motion of Approved Board Member Rocha, seconded by Board Member Gonzales and unanimously*carried with the B-3 Spec Call exception items B-3, which was considered under the Special Call portion of the Agenda. Min Appvd 1. The Minutes of the regular meeting of May 27, 2008, were approved as written. Pur trnfmrs 2. The award of contract for maintenance service of the two power transformers at the Kirkwall Kirkwall Substation to Edison ESI in the amount of$14,030 plus sales tax was approved and the City Substation Manager was authorized to execute the final maintenance agreement. Spec Call 3. SPECIAL CALL ITEM. Res. 08-053 4. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSAACCEPTING Accptg Easmt A CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. (Water Lines Citrus Cross in Citrus Crossing Development) Special Call SPECIAL CALL ITEMS Items Rocha Board Member Rocha addressed item regarding the award of contract to BnB Engineering stating Comments that he too had a concern with the widespread between bids and also although they are responsive to the requirements of the project, he asked if they are responsible. B. Tang& Director of Resource Management Tang responded to the question stating that BnB has been D. Ramirez used by the City before and been through the bidding process; they have worked on the Block 36 Response to project. Assistant Director of Electric Operations Ramirez also responded stating that BnB worked Questions with ALP and their work is outstanding with few problems. BnB Engr. Moved by Board Member Rocha,seconded by Board Member Hanks and unanimously*carried to Install under- award of contract to BnB Engineering in the amount not-to-exceed$760,346 to supply and install ground sub- underground substructures at various locations per plan and specifications for Project#LD2008- structures 2; and approve budget amendment in amount of $161,000 to capital improvement project account #73007A. Sched Items SCHEDULED ITEMS B. Tang Director of Resource Management Tang presented a resolution to amend Light and Water Rules Amend Rules and Regulations to bring billing of Master-Metered accounts in line with Industry Standard &Regs Practices. He detailed the issue and stated that there is a need to eliminate the sub-meter Master charges in order to clear up the disparity between master metered customers inside the City vs. Metered those located outside the City and to bring the rate structure more in line with industry standards; Accounts he noted that the change in practice will result in a revenue loss to Azusa Light &Water but it is necessary to establish equity amongst rate payers. He responded to questions posed by Board Members regarding possible impacts to other customers, loss in revenue, affect on others with assigned meters. 06/23/08 PAGE TWO Board Member Hanks offered a Resolution entitled: Res. 08-054 A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Amend AMENDING THE WATER RATE SCHEDULE INCLUDED IN AZUSA LIGHT&WATER'S RULES AND Elect &Water REGULATIONS GOVERNING ELECTRIC AND WATER SERVICES. Services Moved by Board Member Hanks, seconded by Board Member Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES, MACIAS, HANKS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: CARRILLO City Mgr City Manager Delach presented the request by California Resource Connections to amend MOU Comments with the City for improvements of the Taylor House/property. He noted that CRC was able to get many in-kind services donated and it shifted some funds to be used for management and administration; further, there were funds allowed for grant writing. He also noted that Ms. Avila wrote grants for the Park and Recreation Department. S. Avila Ms. Suzanne Avila of California Resource Connections (CRC) addressed the issue detailing the CRC history of the project (the Taylor Property); talked about the in-kind donations received; introduced Azusa residents Joe Olivarez, member of the CCC, who talked about work that has been done on the property; and she provided an update on the project. Amend to After further discussion, it was moved by Board Member Rocha, seconded by Board Member CRC MOU Gonzales and unanimously* carried to approve the amendment to the Memorandum of approved Understanding between California Resource Connections (CRC) and the City of Azusa to change the eligible uses of funding provided by the MOU. Staff Rpts STAFF REPORTS/COMMUNICATIONS B. Tang Director of Resource Management Tang provided an update on water stating that the City will Comments enter into Phase II of the Drought as of July 1, 2008. He stated that the canyon basin water levels Water are dropping fast with no replenishment: Los Angeles County Public Works and San Gabriel Valley Drought Municipal Water District are repairing their inlet pipeline and there is no water from the dam to the spreading grounds. He stated that the State of California is in a drought and the availability of water will become less; even the purchase of expensive water is not going to be easy. He described the new Phase II which will allow watering in residential areas three times and a week and stated that staff is preparing to send notices out to customers. B. Tang& Director of Resource Management Tang and Assistant Director of Water Operation Anderson C. Anderson presented the Month Report on the Water Treatment Plant noting that it is about 80%complete WTP with the anticipate complete date in October; they responded to questions posed regarding testing of the Plant. B. Tang Director of Resource Management Tang presented the informational item requested by Board Water Member Carrillo at a previous meeting regarding Water Districts and Board the City has Districts Rpts jurisdiction authority over or has a relationship. B. Tang Director of Resource Management Tang presented the Quarterly Fuel Cost Adjustment report for Fuel Cost San Juan resource noting that for the third quarter is it slightly less and will be tapering off and Adjustment reduced to zero by next year. 06/23/08 PAGE THREE B. Tang Director of Resource Management Tang presented the update on Customer Service Projects and Cust Svs responded to questions posed regarding kilowatt hour measurement. Dir Cmts DIRECTOR'S COMMENTS August Mtg It was consensus of Board Members that the regular meeting of August 25, 2008, be canceled as Canceled in the past. B. Tang Director of Resource Management Tang provided an overview of the LivingWise Program that was Update an outcome from the Hoover Contract/Boulder Canyon Hydro Power; under the contract the City LivingWise was required to implement customer education program with respect to energy efficiency and conservation. It is done with partnership with the Azusa Unified School District,which teams up with 6`h grade teachers who incorporate energy conservation into the curriculum;the City provides supplies. He responded to questions posed regarding possible incorporation into the private schools and financial impacts. Assistant to the Utilities Director Kalscheuer noted that the program is funded through the public benefit charge which is restricted for uses aimed at promoting energy conservation. Adjourn It was moved by Board Member Gonzales,seconded by Board Member Hanks and unanimously* carried to adjourn. TIME OF ADJOURNMENT: 7:50 P.M. Apror, SECRETARY NEXT RESOLUTION NO. 08-055. * Indicates Carrillo absent.