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HomeMy WebLinkAboutMinutes - July 28, 2008 - UB LIGHT L WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,JULY 28,2008—6:32 P.M. The Utility Board Members of the City of Azusa met in regular session,at the above date and time,at the Light and Water Conference Room,located at 729 N.Azusa Avenue,Azusa,California. Chairman Macias called the meeting to order and Azusa Police Captain Street led in the salute to the Flag. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES,CARRILLO,MACIAS,HANKS ABSENT: BOARD MEMBERS: ROCHA ALSO PRESENT: Also Present City Attorney Ferre,City Manager Delach,Director of Utilities Hsu,Director of Resource Management Tang, Assistant to the Utilities Director Kalscheuer,Assistant Director of Water Operations Anderson, Azusa Police Captain Street,Assistant Director of Electric Operations Ramirez,City Clerk Mendoza,Deputy City Clerk Toscana New Employee Introductions Intro New Employees Assistant Director of Electrical Operations Ramirez introduced new Electric Division Employees Vincent Benavides and Michael Moore. Director of Resource Management Tang introduced new Power Resource Technician Gerard Palo-Dy. Public Participation Pub Part Mr. Art Morales addressed the Board Members requesting additional information regarding the Public A.Morales Benefits Program and how it can be used for free swim. Comments An item of subsequent need arose regarding possible resolutions and a letter in opposition to recent actions Item of taken by the Metropolitan Transit Authority and it was moved by Board Member Hanks,seconded by Board Subsequent Member Gonzales and unanimously*carried to agendize it as item C-2. need MTA The CONSENT CALENDAR consisting of Items B-1 through B-9, was approved by motion of Board Consent Cal Member Gonzales,seconded by Board Member Hanks and unanimously*carried with the exception items B- Approved 3 and B-4,which were considered under the Special Call portion of the Agenda. Chairman Carrillo abstained B-3 &B-4 from item B 1,minutes as he was absent from that meeting. Spec Call 1. The Minutes of the regular meeting of June 23,2008,were approved as written. Min Appvd 2. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Res. 08-C65 ACCEPTING A CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORD THEREOF. Grant Of Esmt (Citrus Crossing Properties Fee LLC for Electric Utilities) Citrus Cross 3. SPECIAL CALL ITEM. Spec Call • 4. SPECIAL CALL ITEM. Spec Call 5. Approval was given for a one year extension of the Professional Services Agreement between the City of Agmt w/Wren Azusa and Wren&Associates for inspection of electric conduit&facility installations at the Rosedale &Assoc Development. Rosedale Dev 6. Approval was given for an extension of Wren&Associates contract for Rosedale Project inspection from Rosedale June 30, 2008-June 30, 2009; an extension of Civiltec Engineering contract for Rosedale Project Inspection Inspection from June 30,2008 to June 30,2009,and an addition of$33,000 to the Civiltec Engineering Wren& contract for Rosedale inspection Services. Civiltec 7. Approval was given for the advertisement for and solicitation of bids for Project W-245 A&B,Water Water Main Main Replacement in Vincent Avenue,West Covina and Sunset Avenue,Azusa,and delegate authority to Replacement the City Manager to approve the award of the contract for the main replacements to the lowest and W-245 A&B responsible bidder. Bids 8. Approval was given for Additional Compensation to Systems and Software for Implementation of Systems& Interactive Voice Recorder and Outbound Dialing in the amount of$26,000. Software 9. Approval was given for the Addendum to Option and Settlement Agreement in substantial form,subject Addendum to approval of the final language by the legal counsel. Settlement agmt SPECIAL CALL ITEMS Special Call Director of Utilities Hsu addressed items B-3 and B4, detailing the extra cost to Project Manager Black& Dir of Utilities Veatch for Water Treatment Plant Upgrade and additional compensation to SSC Construction for additional Items B-3&4 work and time extension stating that there were items beyond the original scope of the original estimates,i.e. Shop drawing submittal review,Contractor Requests for Information(RFI's),Resident Engineer Additional Time,Additional coordination with Local Agency,Building Permits and costs for annexation to Sanitation District. He noted that the project is 82% complete and there have been less than 1% change orders from construction contractors. Moved by Chairman Carrillo,seconded by Board Member Hanks and unanimously*carried to approve the Black& addition of$326,800 to pay for additional and anticipated consulting services by Black&Veatch (B&V) Veatch Corporation for providing construction management engineering services for Canyon Membrane Water Additional Treatment Plant(WTP)Upgrade and Expansion Project,Project WVF-207. Comp Moved by Chairman Carrillo, seconded by Board Member Hanks and unanimously* carried to approve SSC Constru Change Order No. 11 for the addition of$9,454.31 and extension of time to complete 24 calendar days to the Change Order SSC Construction, Incorporated contract for construction of Project WVF-207, Canyon Membrane Water 11 Treatment Plant(WTP)Upgrade and Expansion. 07/28/08 PAGE TWO SCHEDULED ITEMS Sched Items Director of Utilities Hsu addressed item regarding the Utilities Department Reserve Policies stating that this is Dir of Utilities an estimate as the official audit has not been performed,and that these are the utilities reserve policies which Reserve provide for reserves for specific utilities financial requirements such as Operating Reserves,Capital Reserve, Policies and Contingency Reserve for the Electric and Water Utilities. Board Member Gonzales offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, SETTING Res. 08-C66 CERTAIN RESERVE POLICIES FOR THE UTILITIES DEPARTMENT. Reserve Policies Moved by Board Member Gonzales, seconded by Chairman Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS,HANKS NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: ROCHA Lengthy discussion was held between Board Members, City Attorney Ferre and City Manager Delach Lengthy regarding the proposed resolution condemning the recent action of the MTA in not funding the necessary local Discussion match for the Gold Line Foothill Extension; a resolution calling on State Legislature to authorize seeking Gold Line Federal funding of$214 Million for the Congestion Pricing project of the I-110 corridor, and to require that MTA the MTA also fund the local match for Gold Line, enabling the pursuit of additional $320 Million for the Action benefit of the State and a letter to Assemblyman Hernandez and other Assembly members regarding status of the Gold Line,the MTA putting a half cent sales tax on the November ballot,and a new version of the HOT lane on the I-110 freeway. (A third resolution was noted, but a consensus of the Board Members were opposed to considering it, it was regarding sustaining the Resolutions adopted by COG, JPA, Gold Line Construction Authority opposing the Sales Tax unless amended to fully fund the Gold Line,and set a definite spending schedule for the project.) It was consensus of the Board Members that staff be directed to draft resolutions addressing subject as detailed Draft Resos& above and be brought to the City Council meeting of August 4, 2008, for consideration and that a letter Letter re: regarding the Gold Line be created articulating and addressing the inequities of the current programs and be Gold Line sent to Assemblyman Hernandez and the Assembly; and after completion, if there are Board Member Approved concerns,that it be brought back to a meeting for re-consideration. STAFF REPORTS/COMMUNICATIONS Staff Rpts Director of Utilities Hsu stated that formulation of the drought charged based on following assumptions: (1) Drought Water Shortage phase II will be in place for six months during the fiscal year; (2)July 2006 to December Charge 2006 consumption data was used as the basis to determine the threshold which the drought charge is to be Implementation applied;(3)Customers will reduce consumption by 10%in response to declared water shortage program;(4) Certain exemptions to commercial customers will be granted to recognize conservation implemented activities; and(5)Drought Charge is to be imposed for all consumption above 200%of the first Tier of the respective customer's rates,e.g.,above 36 hundred cubic feet(CCF)per month for residential customers with meter size 1"or less. Director of Utilities Hsu presented the Annual Adjustment of Replacement Water Cost Adjustment Factor Annual Adjust stating that the Watermaster has set the Operating Safe Yield of the Main San Gabriel Basin(how much water RWCAF can be pumped from ground,after that replacement water is purchased),from$0.1306 to$0.0590 as of July 1, 2008, which is down due to lower water demand, water conservation and changes in the Watermaster application of rules governing replacement water purchases. The Monthly Update on Water Treatment Plant was presented;it is 82.04%complete and$29.7 million has WTP Update been paid to date. 07/28/08 PAGE THREE Director of Utilities Hsu presented the Customer Survey Results conducted by SDS Research. Azusa Light and Water exceeds the industry averages in every category i.e.employee attitude,value of service received and Customer employee interaction and communication with customers;details of the survey results will be forwarded to Survey Results Board Members in August. Director of Utilities Hsu announced the Trash 101 Workshop to be held Friday, September 12,2008 at Los Angeles County Sanitation Districts Administrative Office sponsored by the San Gabriel Valley Council of Workshop Governments;he asked that Board Members advise if they would like to attend. Trash 101 Director of Utilities Hsu announced the Upper San Gabriel Valley Water District Water Fest 2008 to be held on Saturday,October 4,2008 at Arcadia County Park,and encouraged all to attend. Water Fest 2008 Director of Utilities Hsu announced that the County is releasing water from Morris Dam and the drought water basin behind the golf course has been rising about one foot per week and there is reserve water from San Release of Gabriel Municipal Water District. Water Director of Utilities Hsu announced that each Thursday beginning on July 31,2008,there will be Concerts in the Park at 7 p.m. at Memorial Park. Concerts in the Park DIRECTOR'S COMMENTS Dir Cmts Moved by Board Member Gonzales, seconded by Board Member Macias and unanimously* carried that request for proclamation to Nicholas Ryan Hill for attaining the rank of Eagle Scout,to be presented at the Proc N.Hill Village Covenant Church on Saturday,August 16t,be approved. Eagle Scout Moved by Board Member Macias, seconded by Board Member Gonzales and unanimously* carried that request for Certificates of Recognition for Azusa Boxing Club,be approved. Cert to Azusa Boxing Club Moved by Chairman Carrillo,seconded by Board Member Gonzales and unanimously*carried that request for Certificate of Appreciation to outgoing President of the Azusa Chamber of Commerce,Mercedes Castro,of Cert to M. Proforma Quality Printing, to be presented at the Chamber Installation Dinner on Tuesday, July 29th, be Castro C of C approved. Outgoing Pres. Board Member comments regarding construction traffic at Gladstone and Vincent and workshop regarding the impacts of AB 32;it was suggested that the workshop not be held at an off-site meeting. Board Member Comments CLOSED SESSION ITEM Closed Sess It was consensus to recess to Closed Session at 8:13 p.m. to discuss the following: CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Pursuant to Government Conf w/legal Code Section 54956.9(b),One potential case Cnsl One Case The Board Members reconvened at 8:35 p.m.,there was not reportable action taken in Closed Session;it was consensus of the Board Members to adjourn. Reconvened Adjourn TIME 0 ' ADJOURNMENT: 8:36 P.M. 6 SECRETARY NEXT RESOLUTION NO.08-C67. *indicates Rocha absent. 07/28/08 PAGE FOUR