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Home My WebLink AboutMinutes - September 22, 2008 - UB w :::::, 4S k AZUS.A IGilT & WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,SEPTEMBER 22,2008—6:30 P.M. The Utility Board Members of the City of Azusa met in regular session,at the above date and time,at Victor Hodge Elementary School, located at 700 W. 11th Street,Azusa,California. Chairman Carrillo called the meeting to order and Lt. Momot led in the salute to the Flag. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GQNZALES, CARRILLO,MACIAS,HANKS,ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre,Assistant City Manager Makshanoff,Director of Resource Management Tang,Assistant to the Utilities Director Kalscheuer, Assistant Director of Water Operations Anderson, Electric Meter Supervisor Getty, Azusa Police Lieutenant Momot, Finance Controller Michaels-Aguilar, City Engineer Hassel,City Clerk Mendoza,Deputy City Clerk Toscana Public Participation Pub Part Mr.Art Morales addressed the Board Members regarding the following: water issues,Block 36,parking and A. Morales fencing on Azusa,San Gabriel lighting,the Health Center,and Gale Banks article in the Los Angeles Times. Comments Assistant City Manager Makshanoff responded to questions posed regarding parking and fencing issues on Azusa Avenue,Block 36. The CONSENT CALENDAR consisting of Items B-1 through B-8, was approved by motion of Board Consent Cal Member Hanks, seconded by Board Member Macias and unanimously carried with the exception of items Appvd B-1 & B-1 and B-3,which were considered under the Special Call portion of the Agenda. Item B-5 was removed B-3 Spec Call from the Agenda by Staff. B-4 Rmvd 1. SPECIAL CALL ITEM. Spec Call 2. Approval was given to adopt an oppose position on Proposition 7,the Solar and Clean Energy Act of Oppose Prop 2008, and to authorize staff to advocate against this California Initiative on the November 4, 2008, 7, Solar& General Election Ballot. Clean Energy Act of 2008 3. SPECIAL CALL ITEM. Spec Call 4. Approval was given for additional$9,500 compensation to Wren&Associates for inspection services on Add'!Comp Project W-245,Water Main Replacement in First Street,et.al. Wren&Assoc. 5. REMOVED FROM AGENDA.RFP from qualified solid waste and recycling consultants to analyze the Item removed City's contract with Athens Services and make recommendations pursuant to the study. from agenda 6. Approval was given for the purchase of 96 electric meters from McAvoy and Markham Sales Company in Pur Electric an amount of$23,237.77. mtrs McAvoy 7. Approval was given for the purchase of three phase Watthour Engineering Company(WECO)electric Pur Elect Mtr meter test equipment from McAvoy and Markham Sales Company in the amount of$45,325 to replace Test Equip. the existing test board. 8. A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Res. 08-C81 ACCEPTING A CERTAIN GRANT AND REPLACEMENT OF EASEMENT AND DIRECTING THE Replace Esmt RECORDATION THEREOF. (Northrop Grumman Systems Corporation) Northrop Grumman SPECIAL CALL ITEMS Special Call Board Member Macias addressed the minutes,specifically discussion regarding opposition to recent actions Macias request taken by Metropolitan Transit Authority; resolutions were adopted at the August 4th meeting and Mr.Macias Resos to MTA requested those resolutions be forwarded to Chris Lowe,Clerk of the Board,Personnel Manager,Metro Gold Rocha abstain Line Foothill Extension Construction Authority. Board Member Rocha abstained from the minutes as he was from minutes not present at that meeting. Moved by Board Member Macias,seconded by Chairman Carrillo and carried to approve the Minutes of the Min Appvd regular meeting of July 28,2008,Board Member Rocha abstained. Discussion between Board Members and Staff regarding the process and material used to fill the trench on the Discussion Sewer Force Main in Daybreak Drive and San Gabriel Canyon Road project: standard versus slurry backfill Add'l funds was discussed. Utilities Department approved low bid which included use of standard backfill,however,once K.Thompson project commenced City Engineer required slurry backfill. Because of the higher cost of using slurry backfill, use of slurry backfill was discontinued. A portion of the trench was filled with slurry backfill and prompted change order. Board Member Rocha voiced opposition to the change order out of concern for how the change was being approved in the field. Moved by Board Member Macias, seconded by Chairman Carrillo and carried to approve the addition of K. Thompson $158,317 to the Ken Thompson,Inc.contract for construction of Project W-243,Water Treatment Plant Water add'I funds Mains and Sewer Force Main in Daybreak Drive and San Gabriel Canyon Road. Board Member Rocha WTP mains dissenting. &Swr Main SCHEDULED ITEMS Sched Items Director of Resource Management Tang addressed the Board Members reminding them of the new water Dir Res Mgt conservation ordinance recently adopted by the City Council and presenting an Amendment to the Azusa Light Rules&Regs and Water Rules and Regulations to add Rule No.21 incorporating those new rules stating that the Rules and Water Regulations govern utility services rendered outside of the incorporated areas of Azusa; he noted the Conservation importance of establishing consistency between the City Municipal Code and the Rules and Regulations with respect to enforcing water conservation requirements both inside and outside the City of Azusa. He responded to questions posed. 09/22/08 PAGE TWO Board Member Rocha offered a Resolution entitled: A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 08-C82 CALIFORNIA,TO AMEND AZUSA LIGHT&WATER RULES AND REGULATIONS TO ADD RULE Amend Rules NO. 21 REGARDING WATER CONSERVATION. Wtr Conserve Moved by Board Member Rocha,seconded by Board Member Gonzales to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS,HANKS,ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE STAFF REPORTS/COMMUNICATIONS Staff Rpts Director of Resource Management Tang presented the Monthly Update on Water Treatment Plant stating that B. Tang the project is 87% complete; estimated completion is mid November, and clarified the process. Update WTP Assistant Director of Water Operations Anderson addressed the issue stating that the State Health has to issue C. Anderson a permit,and contractor may ask for an extension of about 60-90 days,but a realistic and informal assessment WTP for the schedule for completion would be December. City Attorney Ferre noted that Black and Veatch,the Project Managers are hired to address these kinds of issues. Director of Resource Management Tang presented the Power Resources Project Update as follows: B. Tang Metropolitan Water District Power Purchase Agreement will begin November 1; Lodi Energy Center, Update on application for certification has been filed on September 10th;the transition to Riverside Real Time Scheduling Power Res and the New CAISO Market Activities have had a smooth transition with the start date in 2009;the Feasibility Projects Studies for San Gabriel Valley Municipal Water District for small hydro projects will be received by the end of the month;and Electrical Rates are being reviewed and there may be a need for adjustments. He and Assistant ftimma Director of Water Operations Anderson responded to questions posed regarding statements in newspaper regarding water,basin groundwater and summer outages. Director of Resource Management Tang presented the Quarterly San Juan Fuel Cost Adjustment B. Tang recommending that Fuel Cost Adjustment of 1.22 cents per kWh be assessed due to the combined higher Quarterly availability and higher average cost of replacement power,but anticipate it to tapper off in the first quarter of San Juan 2009 due to improved operations and generally lower cost of replacement power. FCA Assistant to the Utilities Director Kalscheuer presented the Sharps Disposal Prohibition,SB 1305 which was C. Kalscheuer implemented September 08;he advised of AB 501 which would encourage pharmaceutical manufacturers to Sharps Disp provide a process to collect sharps more efficiently;he detailed the issue and responded to questions posed. Prohibition DIRECTOR'S COMMENTS Dir Cmts Director of Resource Management Tang provided suggested dates for the Garnet Wind Project Ribbon Cutting B. Tang Ceremony in late October 25 or November 1,preferably;Board Members noted that they would check their Garnet Wind schedules,but November 1'was selected. Mr.Tang suggested that all attendees ride a bus together,arrive at Ribbon Cutting 10 a.m., and attend the site and have ceremony for about 'h hour and return to warehouse staging area to finalize the trip. Director of Resource Management Tang advised that the Greenhouse Gas Workshop on AB 32, has been B. Tang scheduled for the October 27th Utility Board Meeting at Light and Water Conference Room. Greenhouse Gas Workshop October 27th 09/22/08 PAGE THREE Moved by Board Member Gonzales,seconded by Board Member Macias and unanimously carried that request Proc Sgt for proclamation for Sergeant Martin Salazar who is re-enlisting in the service be approved;presentation is to M. Salazar be made on October 4h. Staff responded to questions regarding construction on San Gabriel Canyon Road. Board Member Hanks Comments thanked Staff for the report for SCAG. Moved by Board Member Macias,seconded by Board Member Gonzales and unanimously carried to adjourn. Adjourn TIME OF ADJOURNMENT: 7:32 P.M. c__:7/ SECRETARY NEXT RESOLUTION NO.08-C83. 09/22/08 PAGE FOUR