Loading...
HomeMy WebLinkAboutMinutes - October 27, 2008 - UB �--Win++-w+w-naw :[ ♦.. '�'. 2 • „ikK_p Er, 4f- 'TN. • AZUS A 1IG T d'RATE R CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL AND THE AZUSA REDEVELOPMENT AGENCY MONDAY,OCTOBER 27,2008—6:30 P.M. The Utility Board/City Council and Redevelopment Board Members of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room,located at 729 N.Azusa Avenue,Azusa, California. Chairman Carrillo called the meeting to order and Mr. Jorge Rosales led in the salute to the Flag. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS,HANKS,ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, City Manager Delach, Assistant City Manager Makshanoff, Director of Utilities Hsu, Director of Resource Management Tang,Assistant to the Utilities Director Kalscheuer,Assistant Director of Water Operations Anderson, Economic and Community Development Director Christianson, Assistant Director Customer Care and Solutions Vanca, Customer Care Operations Supervisor Tapia, Azusa Police Captain Gonzales,City Clerk Mendoza,Deputy City Clerk Toscana Public Participation Pub Part Mr. Jorge Rosales addressed Board Members regarding items B-3, B-9, D-1 and D-2. He stated that J. Rosales attachments for items D-1 and D-2 were not found on the City's website. He expressed his concern regarding Comments Civiltech Engineering requesting clarification on the phrases "shorter schedule", "personnel assigned"and "familiarity"and the non publication of request for the proposals. He also addressed concern regarding the amount of money that has been paid to date to Wren&Associates;the proposed lack of proper RFP process and money"submitted"to ALP for reimbursement. Mr.Art Morales addressed the Board Members regarding the following: payment drop box,three stabbings in A. Morales Azusa,synchronization of traffic signals,water conservation,Block 36, free swim,and Items B-4 and B-6. Comments City Manager Delach responded to questions stating that he would look into the issues and noted that some City Mgr items will be addressed during the meeting. Comment Customer Care Operations Supervisor Tapia introduced new employee Melissa Onate, Customer Service New employee Representative I. M. Onate The CONSENT CALENDAR consisting of Items B-1 through B-10,was approved by motion of Chairperson Consent Cal Carrillo,seconded by Board Member Rocha and unanimously carried with the exception of items B-9 and B-6, Appvd B-6& which were considered under the Special Call portion of the Agenda. B-9 Spec Call 1. The minutes of the regular meeting of September 22,2008,were approved as written. Min appvd 2. Approval was given for Change Order No. 12 for the addition of$90,761.23 and extension of time to Change Order complete by two calendar days to the SSC Construction Incorporated contract for construction of Project SSC Construct. WVF-207,Canyon Filtration Plant Membrane. 3. Professional Services contract with Civiltec Engineering Incorporated to perform engineering design Civiltec Engr services for Project WF-221 South Reservoir Demolition and Replacement was approved. Approved 4. Staff was authorized to enter into multi-year agreement natural gas price hedging transaction in Multi-year accordance with the processes and within the parameters to reduce energy price risks of Garnet Wind agreement Project. Garnet Wind 5. Authorization was given for an amendment in the amount not-to-exceed$25,000 to the blanket purchase Blanket P.O. order issued to Olympic Staffing for.temporary employee services for fiscal year ending June 30,2009. Olympic Staff 6. SPECIAL CALL ITEMS. Spec Call 7. Approval of Sharps Disposal Program. Approval was given for implementation of a sharps disposal Sharps program to assist residents to comply with SB 1305;and a budget amendment in amount of$10,000 to Disposal Prgm cover program expenses was approved. 8. Authorization was given to develop and release of RFP to develop and produce public education RFP Public ed materials to promote water and energy conservation. Conservation 9. SPECIAL CALL ITEM. Spec Call 10. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DECLARING ITS INTENTION Res. 08-C100 TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF A PROPOSED TAX- Intent to EXEMPT FINANCING, AS REQUIRED BY THE UNITED STATES DEPARTMENT OF Reimburse Tax TREASURY REGULATIONS SECTION 1.150-2. Exempt Fin SPECIAL CALL ITEMS Special Call Lengthy discussion was held regarding the proposed Request for Proposal(RFP)for Solid Waste Consultant Lengthy Services which consisted of development of a five and ten year cost forecast for different disposal options, Discussion maintaining adequate waste diversion, and controlling costs in the future. Athens Services would like to RFP for Solid maintain contract provisions requiring City to send all of its waste to Athens'MRF first during the term of the Waste City's agreement,which extends each year by one year;the commitment the City has to Athens is indefinite. Consultant Mr.Dennis Chappetta of Athens Services addressed the issue stating that he would work with the City staff or D. Chappetta any consultant that may be hired. Comments Assistant to the Utilities Director Kalscheuer stated that there is a need to explore options and obtain C. Kalscheuer information on how to negotiate with Athens,i.e. what other facilities are out there to negotiate better deals Comments than Athens and/or better services to City residents. He stated that Los Angeles County Department of Public Works is conducting studies regarding conversion technology and,due to the ongoing contract with Athens 8 year rolling contract there will be no options to go to these types of facilities. 10/27/08 PAGE TWO After additional lengthy discussion between Board Members and Staff, it was moved by Board Member Add'!dis Gonzales,seconded by Board Member Rocha and carried to authorize staff to solicit proposals from qualified RFP Approved solid waste and recycling consultants to analyze City contract with Athens Services and make recommendations pursuant to the study and assist in negotiations with Athens. Chairman Carrillo and Board Member Hanks dissented. Board Member Rocha addressed amendment to contract with Wren&Associates for Rosedale Pipeline asking Rocha when the City will be reimbursed. Comments Assistant Director of Water Operations Anderson responded stating that the City has been reimbursed Anderson approximately$150,000;all bills have been submitted and there is a deposit with the City which will not be Comments paid until full reimbursement is made. Moved by Board Member Rocha,seconded by Board Member Hanks and unanimously carried to approve the Wren&Assoc. reimbursable addition of$20,000 to Wren & Associates contract for continuing inspection of Rosedale Ins. Rosedale Pipeline and Water Infrastructure. Pipeline Assistant to the Utilities Director Kalscheuer addressed public comments with respect to amendments of C. Kalscheuer professional service agreements,stating that there is a provision in the Azusa Municipal Code which requires Comments all amendments over$10,000 to be approved by the Board Member. He talked about the Blanket Purchase Order process and how that process also can result in the same vendors being approved from year to year,but noted the municipal code does not require each transaction to be approved by the Board. City Manager Delach defined the issue of familiarity stating that it is not a personal relationship,but familiarity of the Engineers as consultants to specific projects. SCHEDULED ITEMS Sched Items Assistant Director Customer Care and Solutions Vanca presented the proposed adoption of Program to Protect K. Vanca Customer Identification and Credit Information to be in Compliance with Fair Credit Reporting Act and Fair Comments and Accurate Credit Transaction Act of 2003. She stated that due to the high increase in identify theft, the FCRA is requiring creditors to develop and implement an Identity Theft Prevention Program and staff has complied with the request. She responded to questions posed. Director Gonzales offered a Resolution entitled: A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA TO ADOPT Res. 08-C101 AN IDENTITY THEFT PREVENTION PROGRAM FOR AZUSA LIGHT&WATER. Amend Rules Wtr Conserve Moved by Board Member Gonzales,seconded by Board Member Hanks to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Director of Resource Management Tang presented the Amendment No. 1 to Lodi#2 Project Phase 2 Planning Amendment and Development Agreement,which revises the scope of the Project Phase 2B to include activities related to No. 1 Lodi securing a defined equipment production delivery schedule and known pricing structures for key power island #2 Ping&Dev components as well as the potential leasing of warehouse and storage facilities at or proximate to the proposed Agmt Project site;he responded to questions posed. Moved by Board Member Hanks,seconded by Board Member Macias and unanimously carried to approve Amendment Amendment No. 1 to Lodi#2 Phase 2 Planning and Development Agreement at a not-to-exceed budget of No. 1 appvd $412,000;and authorize the Mayor to execute Amendment No. 1. 10/27/08 PAGE THREE STAFF REPORTS Staff Rpts Director of Utilities Hsu presented the Monthly Update on the Water Treatment Plant stating that there have Dir of Util been 1.25% change orders for the project; its contract completion date is November 11th and the project is Update WTP 88.1% complete. Director of Utilities Hsu presented the Legislative Update,for information purposes;there was no discussion Dir of Util held on the update. Legislative Director of Utilities Hsu presented the 2009 Annual Resource Adequacy Plan noting the Demand Forecast and Dir of Util Resources required,stating that the City has fulfilled the Resource Adequacy guidelines. RAP DIRECTOR'S COMMENTS Dir Cmts Director of Utilities Hsu provided an update stating that the Light and Water Department will be reimbursing Dir of Util the Azusa Land Partners for the Rosedale Project reservoirs once they are completed;the amount is 5-8 million Comments dollars. He also stated that the interim loan the city provided them will cease. Board Member Macias requested an overview of the housing rehabilitation programs conducted by Ron Joseph Macias &Associates. Comment Chairperson Carrillo congratulated Board Member Macias on his promotion to an Ensign OI in the Navy. Carrillo Comment Moved by Chairman Carrillo/Mayor Pro-Tem, seconded by Board Member/Councilmember Hanks and Recess to unanimously carried to recess at 7:45 p.m. The Board Members/Councilmembers reconvened at 8:23 p.m.and Closed Sess recessed to Closed Session to discuss the following: CLOSED SESSION Closed Sess Real Prop Neg REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) 159 W. 9th St. Property Address: 150 W. 9th Street,Azusa,CA 91702 Negotiating Parties: King Ranch Market,Aner Iglesias,Business Owner Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Under Negotiation: Price and Terms of payment Block 36 BLOCK 36 Real Prop Neg REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) 152 E. Foothill Address: 152 E. Foothill Boulevard,Azusa, CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Negotiating Parties: Bank of America&City of Azusa Redevelopment Agency Under Negotiation: Price and Terms of Payment Real Prop Neg REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) 100 E. Foothill Address: 100 E. Foothill Boulevard,Azusa,CA 91702 Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Negotiating Parties: City of Azusa and City of Azusa Redevelopment Agency Under Negotiation: Price and Terms of Payment Real Prop Neg REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) 614-640 N. Address: 614-640 N. Azusa Avenue,Azusa, CA 91702 Azusa Avenue Agency Negotiators: City Manager Delach and Assistant City Manager Makshanoff Negotiating Parties: City of Azusa and City of Azusa Redevelopment Agency Under Negotiation: Price and Terms of Payment 10/27/08 PAGE FOUR CONFERENCE WITH LABOR NEGOTIATOR(Gov. Code Sec. 54957.6) Conf w/labor Agency Negotiators: City Manager Delach Negotiator Organizations: Executive Management Executive Management The Board Members/City Council Members reconvened at 9:40 p.m. There was no reportable action taken in Reconvened Closed Session. No Reports It was consensus of the Board Members and City Council Members to adjourn. Adjourn TIME OF ADJOURNMENT: 9:41 P.M. Aler Or— SECRETARY NEXT RESOLUTION NO.08-C102.(CityBoard Members) NEXT RESOLUTION NO.08-R45 (Agency) 10/27/08 PAGE FIVE