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HomeMy WebLinkAboutMinutes - September 24, 2001 - UB `;.takt r- AZUSA,. CITY OF AZUSA MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND THE REGULAR MEETING OF THE AZUSA UTILITY BOARD MONDAY, SEPTEMBER 24, 2001 - 6:30 P.M. The City Council of the City of Azusa met in Special session, jointly with the Boardmembers of the Utility Board regular meeting, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. —Mayor Pro-Tem/Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: STANFORD, HARDISON, CHAGNON, ROCHA, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, City Manager Cole, Assistant City Manager Person, Utilities Director Hsu, Senior Management Analyst Kalscheuer, Director of Human Resources Cross, Assistant Director Customer Care Vanca, Assistant Director of Resource Management Tang, Public Information Officer Quiroz, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part None. None The CONSENT CALENDAR consisting of Item I1-1, was approved by motion of Councilmember Consent Cal. Hardison, seconded by Mayor Madrid, and unanimously carried. Approved �,1. The minutes of the regular meeting of August 27, 2001, were approved as written. Min appvd Action Items Action Items Mayor Madrid requested that a methodology be created on how to handle customer complaints Dis re: regarding Charter Communications cable television. Assistant Director Customer Care Vanca method for explained that the proposed agreement is regarding payment on referrals of cable television and complaints cable modem high speed data services with Charter and a pilot employee incentive program. Charter Further, that they will not be signing people up for cable service and will only answer limited questions regarding Charter Communications. Discussion was held regarding the issue and it was noted that Assistant City Manager Person is handling complaints regarding Charter at this time. Councilmember/Director Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA,ADOPTING THE Res. 01-C104 AGREEMENT REGARDING PAYMENT ON REFERRALS OF CABLE TELEVISION AND CABLE Agmt Charter MODEM HIGH SPEED DATA SERVICES AND LIGHT&WATER EMPLOYEE INCENTIVE PROGRAM. referrals/ employee Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further incentive reading and adopt. Resolution passed and adopted by the following vote of the pgrm Councilmembers: AYES: COUNCILMEMBERS: HARDISON, STANFORD, CHAGNON, MADRID NOES: COUNCILMEMBERS: ROCHA ABSENT: COUNCILMEMBERS: NONE Mayor Madrid requested clarification on Resolution regarding Late Payment Penalty under Request section regarding payment of bills. Utilities Director Hsu responded stating that the due date clarification is 20 days from date of presentation (issue date), the delinquent date is 15 days after the due Late Payment —date and then there is a disconnect date (shut off date) 48 hours from delinquent date. He Penalty terms explained that the total grace period is 37 days. Councilmember Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA,AMENDING THE Res. 01-C105 SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING THE ELECTRIC AND Amend Sched WATER SERVICE SUPPLIED BY THE LIGHT AND WATER DEPARTMENT OF THE CITY OF AZUSA. charges, rules and regs gov Electric & Moved by Councilmember Hardison, seconded by Councilmember Stanford to waive further Water reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, CHAGNON, ROCHA, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Mayor Pro-Tem Chagnon requested clarification regarding use of building that will be Chagnon reconstructed at the city yard. Utilities Director Hsu responded stating that the constructed questions building will be for all who work at the city yard to share. He described and detailed the re: bldg @ improvements that will be made to the existing building. city yard 09/24/01 PAGE TWO Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously Agmt w/H. carried to award architectural services contract to Henry Woo Architects, Inc. for designing an Woo office/carport building in Angeleno Yard for $155,500, and additional $15,000 as a budget for Architects, Geotechnical Report and Site Survey and Grading. Inc. Staff Report/CommunicatIons Staff Rpt Ms. Suzanne Avila provided a report on the San Gabriel River Projects stating that staff is in the Update on process of acquiring two pieces of property at the north end of the river in the canyon area. San Gabriel They sent out offer letters and received one back signed; they are purchasing the property with River Project conservancy money. To receive the money Mary Angle, Executive Director of the River Conservancy, will have to file the application, not the City, so Ms. Avila will help her fill out the paperwork. Ms. Avila advised that October 10th is the deadline to apply for Prop 12 and 13 monies and that the deadline to apply for Prop A, Los Angeles County money, is October 22nd, of which they will try and purchase the Gaddy property. She advised that they have hired a surveyor to get information on the boundaries in the area where they will be purchasing property. She spoke about grant conditions that will have to be met. She announced that on Thursday, October 4th, the City will be hosting an environmental round table in the Azusa auditorium at 7 p.m. It will be a chance for "river people" such as the Foothill Regency, Conservancy Board, Upper San Gabriel Municipal Water District, landscape architects, and biologist for the General Plan, to meet and communicate. She also announced that on Wednesday, October 24th at 7 p.m. at the Eagles Hall, they will hold a neighborhood meeting and will invite all surrounding neighbors in order to talk about plans for the area. They will also invite the U.S. Forest Service, Standard Pacific Mountain Cove and the WaterMaster. Assistant Director of Resource Management Tang provided the Monthly Power Resources Update on Update. He advised that the Energy Consumption has the same downward trend as compared monthly 'ft—to last year. It has been consistent, in July a little more than 10% and in August it accelerated Power a little bit, due to milder August weather than normal. He explained that Wholesale Market Resources prices continue on the downward trend, and quoted the on peak price as well as off peak price, Update noting that forward prices have somewhat stabilized. With regard to the Power Resource Cost Accounting there was a Wholesale Revenue Loss in the amount of$4,416,670 in August due to the San Juan Outage. He detailed the causes for the Outage and consequences to the unit. He stated that San Juan Unit#3 came back to full operation as of September 21, 2001, and total Pwr Res wholesale revenue loss in September was $2,990,918. Further, in the Updated FY 01-02 Light Update Fund Financial Projects, total Net Power Resources Costs and Operating Costs were continued $30,139,000.00 and total Revenue was $22,465,080.00, and projected Operating Loss was $(7,673,920.00). City Manager Cole provided an information item regarding a lawsuit by the State of California, City Mgr who is requesting a Declaratory Relief from the City. The matter is being handled by the City comment Attorney at this time. Utilities Director Hsu provided an update on the Load Reduction Program. He announced that Utilities Dir on Wednesday, September 26th, there will be an appreciation lunch provided for all who Load participated in the load reduction. Mayor Pro-Tern Chagnon asked whether conservation efforts Reduction ,will continue. Utilities Director Hsu responded stating that conservation should always be Program Dracticed. Discussion was held regarding the continuation of energy conservation/efficiency. ._utilities Director Hsu advised that next month Senior Management Analyst Kalscheuer will be preparing a report with recommendations on how to conserve energy in the City buildings, etc. 09/24/01 PAGE THREE Utilities Director Hsu provided an update Public Benefits Program Revenues and Commitments. Pub Benefits Mayor Madrid requested that staff continue to be aggressive with the Urban Forest Program. Program - Utilities Director Hsu provided an update on the Monthly Billing Report for August and noting Monthly specifically the Monthly Bad Debt Report for 2000-2001. Billing Report Lengthy discussion was held regarding the process of obtaining a sampling Azusa drinking water Discussion due to an article that recently appeared in the local newspaper regarding the possibility of lead water testing in the water in the Azusa Unified School District (AUSD). City Manager suggested that staff explore the feasibility of developing a strategy to give customers an opportunity to have their water tested and Utilities Director Hsu concurred stating that staff will be exploring the feasibility of having a program for water testing. Discussion was held regarding the protection of the City's water wells, and dams and it was noted that they are being properly secured. Discussion was held regarding Azusa Light and Water Public Relations Program. Councilmembers Azusa L&W expressed concern regarding the overstatement of certain issues, keeping point of reference Public current, and having a media point person when having events. Relations Program Utilities Director Hsu passed out a copy of the draft Technology Allowance Program Policy, to Draft Tech Councilmembers for their review. Allow Policy It was consensus of Councilmembers to recess to Closed Session to discuss the following: Closed Session CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec. 54956.8). Property Address: Various. "—Negotiators: Director of Utilities Hsu &Chris Alario. Under Negotiation: Price and Terms of Sale/Lease of Utility Properties. CONFERENCE WITH LEGAL COUNSEL - PERSONNEL MATTER (Gov. Code Sec. 54957). Power Resources Scheduler, Customer Care Operations Supervisor, Senior Policy analyst/Assistant to the Director of Utilities, Public Information Officer, and Assistant Director of Resources Management. Conference with Legal Counsel regarding Existing Litigation,Jess and Lucy Ramos v. City of Azusa was removed from the Agenda. The following was the only reportable action taken in Closed Session. Councilmember Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE CITY'S Res. 01-C106 CLASSIFICATION PLAN AND ESTABLISHING COMPENSATION FOR THE CLASSIFICATIONS OF Classifica- POWER RESOURCE SCHEDULER, SENIOR POLICY ANALYST/ASSISTANT TO THE DIRECTOR OF tion Plan UTILITIES,CUSTOMER CARE OPERATIONS SUPERVISOR, PUBLIC INFORMATION OFFICER AND &Comp ASSISTANT DIRECTOR OF RESOURCES MANAGEMENT. Amend 09/24/01 PAGE FOUR Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, CHAGNON NOES: COUNCILMEMBERS: ROCHA, MADRID ABSENT: NONE It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 9:03 P.M. - SECRETARY NEXT RESOLUTION NO. 01-C107. (Council) 09/24/01 PAGE FIVE