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HomeMy WebLinkAboutMinutes - October 22, 2001 - UB • AZUSA CITY OF AZUSA MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND THE REGULAR MEETING OF THE AZUSA UTILITY BOARD MONDAY, OCTOBER 22, 2001 - 6:30 P.M. The City Council of the City of Azusa met in Special session, jointly with the Boardmembers of the Utility Board regular meeting, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Mayor Pro-Tem/Chairperson Chagnon called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: STANFORD, HARDISON, CHAGNON, ROCHA, ABSENT: COUNCILMEMBERS: MADRID ALSO PRESENT: Also Present City Attorney Ferre, City Manager Cole, Senior Management Analyst Kalscheuer, Assistant Director Customer Care Vanca, Assistant Director of Resource Management Tang, Assistant Director of Electric Operations Ramirez, Electrical Engineer Langit, Utility Information Services Manager Morningstar, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part None. None The CONSENT CALENDAR consisting of Item 11-A through II-E, were approved by motion of Consent Cal. Councilmember Rocha, seconded by Councilmember Chagnon, and unanimously carried, with Approved, E the exception of item II-E, which was considered under the Special Call portion of the Agenda. Spec Call • A. The minutes of the regular meeting of September 24, 2001, were approved as written. Min appvd B. Authorization was given to pay Ontario Refrigeration up to $15,000 for emergency repairs Pay Ontario to the Light and Water building's air handler unit. Refrigeration. C. Specifications for a 60-foot Sheave Height Hydraulic Digger Derrick (Boom Truck) were Specs Boom approved and the City Clerk was authorized to advertise for bids. Truck D. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING Res. 01-C120 THE SCHEDULE OF CHARGES AND RULES AND REGULATIONS GOVERNING STREET Amend LIGHTING SERVICES SUPPLIED AND MAINTAINED BY AZUSA LIGHT &WATER. E. SPECIAL CALL ITEM. Spec Call Special Call Items Special Call Items Councilmember Rocha inquired whether the item regarding amendment to the City Position Rocha Classification Plan adding Business Development/Public Benefit Program Coordinator was an question overlap of the Public Relations Consultant that was adopted at the last meeting. City Manager Cole and Assistant Director Customer Care Vanca responded to questions posed City Mgr & by Councilmembers, stating that the Public Relations Consultants are "media public relations". Ass't Dir Cust The subject position is a position/person that will be dealing with the City's biggest customers Care Vanca and will be able to run the public benefits program which is geared towards whole energy responded conservation. It was previously a contracted position, is a budgeted in the Public Benefits Funds, will report to Ms. Vanca and was changed to address both Business Development and Public Benefits Program. Additional discussion was held regarding contract versus civil service employee, and the definition of the experience/education the person should possess. Moved by Councilmember Rocha, seconded by Mayor Pro-Tem Chagnon and unanimously* Updated/re- carried to adopt the updated and re-titled class specification of Business Development/Public titled Bus. Benefit Program Coordinator (formerly "Business Retention/Development Coordinator"). Dev/Pub Ben. Action Items Action Items Assistant Director Customer Care Vanca detailed the LivingWise conservation program for sixth Discussion graders, stating that the results were very good; students learned a great deal about energy re: Conser- savings and they calculated the amount of energy savings 2.8 million kWh of electricity and vation 79,500 gallons of water. She requested that they single source the program to Living Wise for program the 2001-02 school year at a cost of$46,354.44. Councilmember Rocha requested that each Councilmember receive a kit to review and then return it, in order that they all know what the kit is and how it works. (Each student received a Resource Action Kit containing a LimeLite NiteLite that uses 3/100th of a watt,an air filter alarm, a low flow showerhead, and a facet aerator,which the student installed at home with parent involvement). Moved by Mayor Pro-Tern Chagnon, seconded by Councilmember Rocha and unanimously* Waive bid & carried to waive formal bidding procedures for a turnkey interactive conservation program for purchase Azusa sixth grade students, to include Saint Frances of Rome School, and to award the purchase program from of a turnkey interactive conservation program for Azusa sixth grade students to LivingWise. LivingWise City Manager Cole detailed the reasons why the a meter reader position for the L&W Department is not to be considered a new position. Assistant Director Customer Care Vanca responded to ►_ questions of Council on why there was only a need for one meter reader. She noted that with new technology in the field, i.e. automatic meter readers, they only need one at this time. 10/22/01 PAGE TWO Moved by Mayor Pro-Tern Chagnon, seconded by Councilmember Rocha and unanimously* Hire Meter carried to authorize hiring an additional meter reader in the Light &Water Department. Reader Senior Management Analyst Kalscheuer addressed item regarding consideration regarding rebate C. Kalscheuer to City Department cost savings from energy reduction efforts, detailing the employee energy Energy conservation program, stating that the result was a net reduction of electricity usage of Conservation approximately 14% and a net savings of about $12,700. He stated that Utilities Director Hsu Program thought a good gesture would be to give some of the savings back to departments and allow them to spend the money in ways that would improve the office environment. Discussion was held between Councilmembers and staff regarding how the department saved Discussion energy, proposed uses for the money, and at whose discretion. Moved by Mayor Pro-Tern Chagnon, seconded by Councilmember Hardison and unanimously* Rebates to carried to rebate savings from energy reduction efforts implemented from May through Depts September 2001 to City Departments to use for tangible enhancements to their departments. Mayor Pro-Tern Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING Res. 01-C121 USED OIL RECYCLING BLOCK GRANT AGREEMENT WITH THE CALIFORNIA INTEGRATED WASTE Agmt MANAGEMENT BOARD. w/CIWMB Moved by Mayor Pro-Tern Chagnon, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, CHAGNON, ROCHA NOES: COUNCILMEMBERS: MADRID ABSENT: COUNCILMEMBERS: NONE Staff Report/Communications Staff Rpt Assistant Director of Resource Management Tang highlighted the Monthly Power Resources B. Tang Update. He advised that the Energy Consumption pattern has continued low reduction, as in Power Res. the past few months and Energy Peak Demand is lower than last year by 14 V2 % less. With Division regard to wholesale electricity spot market prices as of today, average on peak price is $25 Monthly Rpt. versus $200 + in January; average off peak is in the teens. Forward prices trend has stabilized; for calendar year of 2002 and 2003, peak hour average is about .4 per kilowatt hour. With regard to Power Resource Cost Accounting,September,due to San Juan Outage,there was a loss of revenue for twenty days, the impact was about three million dollars; total impact was about 7 million dollars. He detailed current events, that Edison and California PUC reached a settlement in order to return SCE to credit-worthiness. SCE will be allowed to freeze its retail rates through the end of 2003 to collect enough money to pay its debts. Further, that FERC indicated that it will change its price cap policy prior to this winter season. He elaborated on both issues and answered questions posed by Councilmembers. Assistant Director Customer Care Vanca presented the Azusa Light &Water Billing Report for Billing Rpt September, 2001, and it was received and filed without comment, except, Mayor Pro-Tem received & Chagnon advised that she liked the format. filed 10/22/01 PAGE THREE Electrical Engineer Langit addressed Council presenting an update on second electric substation F. Langit stating that the property they have selected to place a second electric substation is located at Second 1 160 West Gladstone Avenue. He displayed renderings of the property and detailed how the Electrical substation would be built. He stated that the total cost of the substation project is estimated Substation at $5.95 million, which covers land acquisition, Edison's 66kV high voltage power lines, acquisition substation electrical equipment, site improvements and associated project development costs. He then answered questions posed by Councilmembers regarding the site, negotiated costs, Edison's transmission line, building process versus build out, soils testing, manning the facility, and wall designs; of which Council suggested a decorative wall. City Manager summarized the report on the preliminary Energy Assessment of City Facilities Energy conducted by Planergy International. He stated that an energy assessment of all City facilities Assessment was conducted to see what could be done to increase the energy efficiency of our municipal City Facilities buildings. He stated that projects will be paid for through money from the State as well as Planergy Int'I money from the City's Public Benefits proceeds. The projects will be prioritized as follows: the projects that will bring the fastest payback period, the projects which will help offset general fund capital outlays, such as, the air conditioning unit in the Library, and the last is projects are those which make use of renewable energy sources, such as solar energy for an ROP house. Senior Management Analyst Kalscheuer addressed the issue stating that staff has not yet C. Kalscheuer identified State funding sources or the renewable resource projects but, they will pursue funds. comments There is about $70,000 worth of projects and current budget in Public Benefits is $300,000, of which they will strive to stay within and complete projects. Lengthy discussion was held between City Manager Cole and Councilmembers regarding the Discussion proposed Utility Board Technology Policy. Moved by Mayor Pro-Tern Chagnon, seconded by Councilmember Stanford and unanimously* Utility Board carried to delete the last two sentences of the first paragraph of the Utility Board Technology Technology Policy, which read: "The use of these devices is to be for official city business and may only Policy incidentally be utilized for personal business. DSL, Cell phones and Cable Modem service will approved as be looked at as a 24 month cost that will be applied to the allowance." Further to adopt Utility amended Board Technology Policy as amended. It consensus of Councilmembers that the IS Department go over expenses, DSL, phones, etc., for the last couple of years and on the Council side, come up with a policy that says "related expenses shall not exceed, etc.". City Manager Cole noted that another change would be to transfer the responsibility from the Utility MIS to the City MIS. It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 8:13 P.M. ; - SECRETARY NEXT RESOLUTION NO. 01-C122. (Council) *Indicates Mayor Madrid absent. 10/22/01 PAGE FOUR