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Home My WebLink AboutMinutes - Novmeber 23, 2009 - UB AZUSA LIGHT ['BAYER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD MONDAY,NOVEMBER 23,2009—6:30 P.M. The Utility Board of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room,located at 729 N.Azusa Avenue,Azusa,California. Chairman Macias called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES,CARRILLO,MACIAS, HANKS,ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre,Assistant City Manager Makshanoff,Director of Utilities Morrow,Assistant to Utilities Director Kalscheuer, Economic and Community Development Director Christiansen, Director of Public Works/Assistant City Manager Haes, Administrative Services Director-Chief Financial Officer Kreimeier, Assistant Director of Water Operations Anderson,Business Development/Public Benefits Coordinator Reid, Police Lieutenant S. Hunt,City Clerk Mendoza,Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Mr.Mike Lee expressed his sympathy regarding the passing of Vicky Philipson,a local resident who passed M. Lee away over the week end;she was 92 years old and an employee of Stater Bros in Azusa for the past 52 years. Comments He noted that another friend of his had passed away, Shirley Fisher. He stated that there are dimly lighted areas in the City,asked that the contract with IBEW be worked out and wished all a Happy Thanksgiving. UTILITIES DIRECTOR COMMENTS Dir Comments Director of Utilities Morrow announced and invited Board Members to attend the SCPPA Legislative Briefing Anncd SCPPA to be held on December 17t at the Hilton,stating that they could confirm with Liza Cawte of Light and Water, Meeting if they wish to attend. UTILITY BOARD MEMBER COMMENTS Brd Mbr Cmts Board Members wished all a Happy thanksgiving. • Happy `... Thanksgiving The CONSENT CALENDAR consisting of Items D-1 and D-2,was approved by motion of Board Member Consent Cal Carrillo,seconded by Board Member Hanks and unanimously carried. D-1 &2 1. The minutes of the regular meeting of October 26,2009,were approved as written. Min appvd 2. Approval was given for a blanket purchase order to be issued to Superior Operating Solutions(SOS)for Blanket P.O. Iimmn ongoing computer service for SCADA systems in amount of$32,000 and cancel current blanket purchase SOS order of Integrity Engineering,Incorporated. Special Call SPECIAL CALL ITEMS None None. SCHEDULED ITEMS Sched Items PROPOSED REGULATION OF COAL FLY ASH AS HAZARDOUS WASTE. Regs Fly Ash Director of Utilities Morrow presented the item stating that he wanted to make the Board aware that EPA is Dir of Util considering classifying coal fly ash as hazardous waste as a result of a failure of a coal pond retention wall last Comments year at a Tennessee Valley Authority power plant which dumped over 5 million yards of coal waste into surrounding areas. Now the EPA wishes to classify coal fly ash as a hazardous waste. He described the current uses and classification for coal ash and noted that other entities are against the classification as hazardous waste. Board Member Hanks agrees to the oppose position,noting that coal ash is not hazardous waste,and already Hanks offsetting cement and is useful. Discussion was held. Comments Moved by Board Member Carrillo,seconded by Board Member Hanks and unanimously carried to adopt an Adopt Oppose "Oppose"position to U.S. Environmental Protection Agency's effort to classify coal fly ash as "hazardous Coal Fly Ash waste"as part of its.ulemaking and authorize staff to advocate such position. As HW PURCHASE AND DISTRIBUTION OF REFRIGERATOR MAGNETS FOR WATER DROUGHT Magnets Water REQUIREMENTS. Drought Director of Utilities Morrow presented the cost of$21,000 to purchase magnets and discussion was held Dir of Util regarding the possible distribution of refrigerator magnets to inform residents about day of the week customers And may water their yards given drought phase that is in effect. It was also discussed that staff could look into Discussion sources of funding such as grants,etc. Moved by Board Member Carrillo, seconded by Board Member Gonzales and unanimously carried not to Not to proceed proceed with the purchase at this time. At this time THE HOOVER POWER ALLOCATION ACT. Hoover Pwr Allocation Act Director of Utilities Morrow addressed the item stating that the allocation of power from the Hoover resource Dir of Util is made through federal Statute which is set to expire in 2017, various interested parties are proposing to Presentation advance a bill though congress to extend three decades, all existing participants will give up 5% of their scheduled power to a pool that would be distributed under a new schedule. He requested support from the Board Members in favor of the Hoover Power Allocation Act in the form of a letter signed by Mayor to senators to initiate-the dialog. Moved by Board Member Hanks,seconded by Board Member Gonzales and unanimously carried to approve a Support "Support"position on The Hoover Power Allocation Act and authorize the Mayor and staff to advocate for Approved passage of the bill by the U.S. Congress. 11/23/09 PAGE TWO STAFF REPORTS/COMMUNICATIONS Staff Rpts Assistant Director of Water Operation Anderson presented the Basin Water Supply Update stating that water Basin Water level has been dropping in the basin and it is two feet lower than it was at this time last year but that there is a Supply Update little water coming down the canyon and water will be coming from the Dam. The Wastermaster is negotiating with MWD to get full service untreated water which is not replenishment water to put into the main basin. He responded to questions posed and talked about going into phase III of the Drought and worse case scenarios. Director of Utilities Morrow presented the informational item 2009 Water Rate Adjustment and Consumption Water Rate Update,stating that everything that was projected is correct. Water rates were increased by 18%effective July Adjustment 1,2009 and the report shown is that water consumption for the first four month of FY 2009-2010 continued to Review lag behind by 19%. Assistant to Utilities Director Kalscheuer provided the Comprehensive State Water Legislation Update and State Wtr provided that five senate bills introduced and detailed them as follows: SB X7-1,Delta Protection,SB X7-2, Legislation Water Bond,SB X76,Groundwater Monitoring,SB X7-7,Water conservation,and SB X7-8,Water Diversion and Use Reporting. City Attorney Ferre responded to question regarding Delta protection. Director of Utilities Morrow presented an informational item on Assembly Bill 920 —requirement to buy Assembly Bill excess local solar/wind energy stating that the city will have to buy excess solar or wind energy from retail 920 excess customers within service area,and that there are three residential and one commercial customer which maybe local eligible. The bill requires The Azusa Utility Board to adopt a surplus energy compensation valuation to solar/wind compensate a customer who might have excess solar/wind energy for the prior year,by January 1,2011. Director of Utilities Morrow addressed the information item regarding Daylight Savings Time Change stating Daylight that the literature presented contains mixed conclusions with minor amounts of energy savings with cooler Savings Time areas saving more than warmer areas because of the use of air conditioning in the evenings. He stated that any state may be exempt from DST by passing a state law. Director of Utilities Morrow presented the informational item regarding types of customer payment Payment confirmations, i.e. online, pay-by-hone and electronic/recurring payment options. Board Member Rocha options thanked staff for not including the envelopes in payments that would be made automatic/electronically. Discussion was held regarding December Utility Board Meeting Schedule and it was consensus of Board Dis re: Members that the meeting of 12/29 be cancelled and that any items that should arise that need Council action Schedule of be taken to the City Council Meeting of December 21, 2009. Board Member Hanks requested that Board December mtg Members be kept informed of the water situation. It was consensus of the Board Members to recess at 7:35 p.m.,the meeting in order to conduct Closed Session Recess in conjunction with the City Council Special Meeting Closed Session. Reconvened CLOSED SESSION Closed Sess The Board Members reconvened jointly with the City Council at 7:56 p.m. to recess to Closed Session to Recess discuss the following: CONFERENCE WITH REAL PROPERTY NEGOTIATORS(Gov. Code Sec. 54956.8) Water Rights In Main SGB Property: Water Rights in the Main San Gabriel Basin, Agency negotiator: George F. Morrow Negotiating party: Monrovia Nursery Under negotiation: Price and terms of payment 11/23/09 PAGE THREE CONFERENCE WITH LABOR NEGOTIATOR(Gov. Code Sec.54957.6) Conf w/Labor Negotiator Agency Negotiators: City Manager Delach and Administrative Services Director-CFO Kreimeier IBEW Organization: IBEW The Board Members and the City Council Members reconvened at 8:25 p.m. There was no reportable action Reconvened taken. No Reports Adjourn It was consensus of Board Members to adjourn. TIME OF ADJOURNMENT: 8:26 P.M. SECRETARY 11/23/09 PAGE FOUR