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HomeMy WebLinkAboutMinutes - January 26, 2009 - UB �ZSA • te LIGHT t'U.VATf R CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,JANUARY 26,2009—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room,located at 729 N. Azusa Avenue,Azusa,California. Chairman Carrillo called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA ABSENT: BOARD MEMBERS: NONE Also Present ALSO PRESENT: City Attorney Ferre, City Manager Delach, Assistant City Manager Makshanoff,Director of Utilities Hsu, Director of Resource Management Tang,Assistant to the Utilities Director Kalscheuer,Assistant Director of Water Operations Anderson, Electrical Engineer Langit,Assistant Director Electrical Operations Ramirez, Controller Michaels-Aguilar, Director of Recreation and Family Services Jacobs, Business Development/Public Benefits Coordinator Reid, Assistant Director Customer Care and Solutions Vanca, Azusa Police Lieutenant Momot,City Clerk Mendoza,Deputy City Clerk Toscano. Public Participation Pub Part Ms. Suzanne Avila addressed the Board Members providing information regarding the State funding for her S.Avila business entity,California Resource Connections,stating that due to the State Budget crisis all funding is on CRC hold. She also advised that the California Conservation Corps is only being funded at local levels. Comments Mr.Jorge Rosales addressed the Board Members with three items of concern: (1) He asked that the City do J. Rosales something to keep the Catwalk at Haltern/Viceroy safe,preferably with gating and lighting. (2)He praised Comments the work done by Director of Resource Management Tang with regard to the Garnet Wind Energy Hedging Transaction Report. (3)He asked that item regarding Additional Compensation to J.DeSigio Construction for Project W-238,gets more discussion for clarification. Mr.Mark Ramirez presented a letter to Board Members regarding conditions at Rosedale Rancho Parks and M.Ramirez requests he would like considered. (Item was discussed later in the meeting). Comments Ms.Evelia Arriaza addressed the Board Members detailing the issues surrounding her business located at 609- E. Arriaza 611 N.Azusa Avenue;the item was referred to staff and City Manager will provide information to Board. Comments Mr.Raul Arsenas addressed the Board Members detailing his concern regarding the illegal activities occurring R. Arsenas at the Catwalk at Haltern/Viceroy such as people doing drug and paraphernalia throughout the walk. Comments The CONSENT CALENDAR consisting of Items B-1 through B-15, was approved by motion of Board Consent Cal Member Hanks, seconded by Board Member Rocha and unanimously carried with the exception of items Appvd B-4,6, B-4,B-6,B-12 and B-15,which were considered under the Special Call portion of the Agenda. 12, 15 Spec 1. The minutes of the regular meeting of November 24,2008,were approved as written. Min appvd 2. Approval was given to pro-forma Edison Electric Institute(EEI)Agreement with Shell Energy North EEI Agmt America and the Mayor was authorized to execute agreement. w/Shell 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 09-C7 AUTHORIZING THE PROCUREMENT OF MULTI-YEAR SUMMER ELECTRIC PEAKING Smr Elec Pwr POWER. 4. SPECIAL CALL ITEM. Spec Call • 5. The proposal of HDR Engineering for water rate study in amount not-to-exceed$31,767, was approved HDR Eng and the City Manager was authorized to execute Professional Services Agreement. Wtr Rate Study 6. SPECIAL CALL ITEM. Spec Call 7. The California Resource Connections(CRC)proposal to fund backyard composting program,and river CRC Proposal litter clean up event during April Clean and Green month for a total amount of$11,300,was approved. Approved 8. A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 09-C9 CALIFORNIA, APPROVING PARTICIPATION IN USED OIL AND HHW GRANTS Appvg HHW ADMINISTERED BY THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD. Grants 9. Approval was given to reject the sole bid received for Project LD2008-3,Refurbish Existing Chain Link Refurbish Fnce Fence at Azusa Substation;and to authorize staff to solicit informal bids. Substation 10. The award of contract to Southwest Graphic Services for artwork and printing of Utility informational Southwest materials for 18 months with an optional two-year extension at a cost not-to-exceed$16,000 for FY 08- Info materials 09,was approved. 11. Project W-243 was accepted as complete and the City Clerk's Office was directed to execute Notice of NOC Project Completion and have same recorded at the Los Angeles County Recorder. W-243 12. SPECIAL CALL ITEM. Spec Call 13. Change Order No. 13 in amount of$71,407.91 and extension of 34 days to the SSC Construction Change Order Incorporated contract for Project WVF-207,Canyon Filtration Plant Membrane Treatment Upgrade and SSC Construct. Expansion,were approved. 14. Approval was given for purchase of single drum puller in amount not-to-exceed $63,287.46 from Purchase drum Sherman & Reilly Incorporated and the purchase of bullwheel tensioner in amount not-to-exceed puller& $34,804.38 from Wagner Smith Equipment Company. bullwheel 15. SPECIAL CALL ITEM. Spec Call 01/26/09 PAGE TWO SPECIAL CALL ITEMS Special Call Board Member Hanks expressed concern and discussion was held regarding the Legislative Principles Hanks regarding renewable energy recommended and asked that staff make sure that these principles remain goals Comments and become State mandates. He noted not specific changes to the item. Moved by Board Member Rocha, Adoption of seconded by Board Member Gonzales and unanimously carried to adopt principles regarding Renewable RPS Principles Portfolio Standards(RPS)and authorize staff to advocate for or against legislation based on principles. Board Member Rocha asked that the Fuel Cost Adjustment for Refuse Services be presented verbally as Rocha information item at the meeting of February 2, 2009, perhaps as part of City Manager's report. Moved by Comments Board Member Rocha, seconded by Board Member Gonzales and unanimously carried to approve the FCA Refuse Amendment with Athens Services for Fuel Cost Adjustment by adopting the following Resolution: approved A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA,APPROVING Res. 09-C8 THE TWELFTH AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT WITH ARAKELIAN Amendment ENTERPRISES TO AMEND THE SERVICE RATES AND FEES FOR THE PERIOD OF JANUARY 1, to Agmt w/ 2009 THROUGH JUNE 30,2009. Arakelian Board Member Hanks addressed RFP for Water Main Replacement Projects and asked if they have looked into Hanks the possibility of using inversion lining and Assistant Director of Water Operations Anderson responded Comments stating that cement lining is the best form and other options would be too expensive. Moved by Board RFP Water Member Rocha, seconded by Board Member Gonzales and unanimously carried to authorize staff to solicit Main Replace proposals from qualified consultants to prepare plans and specifications for water main replacement projects. Approved In regard to Project W-238 Water Main Replacement Project,Board Member Rocha asked about the status of Rocha the liquidated damages and the request by the contractor for additional compensation for claimed extra work. Comments Director of Utilities Hsu provided information regarding the delays in project completion and the contractor's claim for extra work. Director Hsu stated that the budget addition and contract extension that were being recommended for approval were valid but that other such requests from the contractor had not been accepted. City Attorney Ferre also responded by stating that the City would be moving forward with the applicable requirements for imposing liquidated damages and otherwise closing out the project in accordance with the provisions of the contract and the law. Moved by Board Member Rocha,seconded by Board Member Gonzales and unanimously carried to approve a Budget Add budget addition of$77,508.81 and extension of 13 days to the DeSigio Incorporated contract for construction DeSigio Inc. of Project W-238,Water Main Replacement Project;and authorize staff to negotiate with Contractor,where appropriate, regarding extra cost claims and liquidated damages and to otherwise close out the project in accordance with the provisions of the contract and the law. Board Member Rocha addressed item B-7,requesting that a letter be drafted to Kim and Steven from Save Our Rocha Beach in order to inform this that they can be a part of the April Clean and Green Month activities. Comments STAFF REPORTS Staff Rpts Director of Utilities Hsu presented a legal opinion on the permissible use of Electric Utility's Public Benefit Pub Benefit Charge(PBC)money. He stated the information was request by a resident and has been a question that has Charge info arose from the public recently;it is an informational item. Director of Utilities Hsu presented the Monthly Update on Water Treatment Plant stating that the project is Monthly WTP 92.62%complete;it's still in final phase i.e.touch up and finishing of work;there have been delays and slow Update as the contractor doesn't have a lot of manpower; $1,000 per calendar day liquidated damages are being applied and staff has the 10% retainage. Assistant Director of Water Operation Anderson responded to questions regarding the operation stating that it is not operable yet. City Attorney Ferre responded stating that there are legal tools that can be used to move the project forward. Discussion was held among Board Members regarding options available. 01/26/09 PAGE THREE Director of Utilities Hsu presented an update on the Greenpath North Transmission Project stating that in 2006 Greenpath staff participated in the development studies of the project which consists of a high-voltage transmission line North Trans from the Imperial Valley to Greater Los Angeles with the purpose of transmitting renewable resources located in Imperial Valley. He stated that engineering and technical studies have been done and potential transmission line routes have been identified for future analysis,but it is still in the beginning stages. He responded to questions posed stating that other participants consist of Los Angeles Department of Water and Power,cities of Banning, Burbank, Glendale, and Pasadena and this would account for 15% of Azusa needs of renewable energy. Director of Utilities Hsu presented the Garnet Wind Energy Hedging Transaction Report stating that due to the Garnet Wind favorable energy market conditions staff engaged in a hedging transaction on December 24,2008;the report Energy provided the following guidelines Transaction Counterparty, Authorized Staff, Transaction Duration, Hedging Rpt Allowable Transactions Volumes,Trigger Prices,and Frequency of Trigger. Director of Utilities Hsu presented the San Gabriel Valley(SGV)Tribune Article on La Nina,and Snow Packs Newspaper Affecting Water Supply which state the drought conditions and Southern California would have a dry winter Articles season;he detailed the articles. He stated that he would provide a report regarding the Bay Delta water. Water Director of Utilities announced that the Grand Opening of Fresh and Easy will be on February 11,2009 and Anncmts Light and Water will be supplying reusable grocery bags at the event. American Public Power Authority will APPA be having a Winter Meeting in Washington D.C.from February 22-26,2009. APPA Annual Conference will Conferences be in Salt Lake City from June 13-17,2009,and CMUA will have it's Annual Conference in Palm Springs CMUA from March 25-27,2009. DIRECTOR'S COMMENTS Dir Cmts Ms. Carmen Holten addressed the Board Members detailing the nuisance at the Catwalk at Haltern/Viceroy Catwalk at stating that illegal activities are going on there,it is dirty,it is used for graffiti,etc. She requested that the area Haltem& be gated. Discussion was held regarding the issue and possible solutions to the problem. Staff was requested Viceroy to come back with options and the police department was asked to do increased patrols in the meantime. Light and Water was directed to check on the lighting in that area. Discussion was held between Board Members and Staff regarding the request from residents in the area of Discussion Rosedale to change Rancho Park from a City Park to a Neighborhood Park;post hours dawn to dusk;install Rancho Park resident parking only signs on Griffith Street;install not a through street signs at the corner of Crape Myrtle Drive and Griffith Street,and install no parking signs on MacNeil Drive. Staff was directed to look into the hours posted vs. closure of restroom time; signage;and other solutions to the problems discussed. Director of Utilities Hsu displayed a Sharps container to dispose of home generated sharps such as syringes, Sharps from diabetics,etc.The containers can be obtained from the Senior Center,Foothill Medical Pharmacy and Program Azusa Medical Pharmacy for free and after filled can be taken back to pharmacy to be shipped to place for disposal. Moved by Board Member Gonzales,seconded by Chairman Carrillo and unanimously carried to adjourn. Adjourn TIME OF ADJ'URNMENT: SECRETARY NEXT RESOLUTION NO.09-C10. 01/26/09 PAGE FOUR