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HomeMy WebLinkAboutMinutes - March 23, 2009 - UB i' 14 T R1.�1i-F71,R CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,MARCH 23,2009—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa,California. Chairman Carrillo called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, City Manager Delach, Assistant City Manager Makshanoff, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer,Director of Resource Management Tang,Police Captain Momot, Assistant Director of Water Operations Anderson,Public Works Director/Assistant City Manager Haes,City Clerk Mendoza, Deputy City Clerk Toscano. Election of Officers Elect of Officers Moved by Board Member Hanks,seconded by Board Member Carrillo and unanimously that Board Member Macias Macias be nominated and appointed as Chairperson of the Utility Board. Chairperson Moved by Board Member Rocha, seconded by Board Member Carrillo and unanimously carried that Board Gonzales Member Gonzales be nominated and appointed as Vice Chairperson of the Utility Board. Vice Chair Public Participation Pub Part Mr. Jorge Rosales addressed items C-4 and C-5 regarding awarding contracts for professional services and J. Rosales certain criteria that should be followed;he also asked about a survey cost that is not identified as part of the Comments bid. With regard to item C-6 Request for Proposals for Water Main Project to provide inspection services,he noted that the item fails to identify the type of firms being sought. Assistant Director of Water Operations Anderson responded to questions stating that the total proposal prices C. Anderson varied as one consultant to another and were compared as to scope,experience,cost,completion time,hours Response `'estimated and comparative cost per hour and their statement of qualification. The CONSENT CALENDAR consisting of Items C-1 through C-10, was approved by motion of Board Consent Cal Member Hanks,seconded by Board Member Carrillo and unanimously carried,with the exception of items C- Cl —C10 5 and C-9 which were considered under the Special Call portion of the Agenda. Staff noted the change in Change to item sales tax to item C-2; noting when item is delivered it will be with the new sales tax rate. Board Member C2. C-5 &9 Rocha abstained from item C-1, as we was absent from that meeting. Spec Call 1. The minutes of the regular meeting of February 23, 2009,were approved as written. Min appvd 2. Approval was given for the purchase of 55" insulating aerial truck from Truck Hydraulic Equipment Bids Wtr Main Company of Fontana,California,in the amount not-to-exceed$301,665.69 including sales tax. It was Cement noted that there will be an increase in sales tax which will bring total to$305,845.81. Relining Prjt 3. Authorization was given for the advertisement for and solicitation of bids for Project W-263,Water Main Hall& Cement Relining Project in various streets in the cities of Azusa,Covina,West Covina,and Los Angeles Foreman County. Consulting sys 4. Approval was given to award contract for consultant design services for Project W-265, Pipeline RBF Replacement Project in Cities of West Covina and Covina,to Hall&Foreman Incorporated in amount of Consulting $99,800(including$16,800 for survey). Design sys 5. SPECIAL CALL ITEM. Spec Call 6. Authorization was given to staff to solicit proposals from qualified consultants to provide inspection RFP Inspect services for Project WV-262,Water Main Replacement Project in Rowland Avenue in West Covina. Svs 7. The Second Addendum to Option Settlement Agreement Between Northrop Grumman,Cemex,Azusa Second Add Land Reclamation and the City of Azusa,was approved and the City Manager was authorized to sign on Northrop behalf of the City. 8. Staff was authorized to procure an outage insurance coverage for San Juan Unit 3 for the coverage period Outage Ins commencing July 1,2009 through June 30,2010 at a cost-not-to-exceed$100,000 and subject to credit San Juan Unit worthiness check of the insurer. 9. SPECIAL CALL ITEM. Spec Call 10. The reimbursable addition of $20,000 to Civiltec Engineering Incorporated contract for continued Reimbursable inspection services on the Rosedale Water Reservoirs and Pump Stations project was approved. Addition Civiltec SPECIAL CALL ITEMS Special Call Board Member Gonzales addressed item regarding award of consultant Design Services for Pipeline Inspection Svs Replacement Project W-266,asking the scope of the project and how many days it's going to take.Assistant Solicit prop Director of Water Operations Anderson responded stating that it was based on several issues,i.e.man-hours and total cost. Moved by Board Member Carrillo,seconded by Board Member Hanks and carried by roll call to approve the award of contract for consultant design services for Project W-266, Pipeline Replacement Project in Cities of Azusa and West Covina,to RBF Consulting in amount of$113,414(including$29,106 for survey and $6,018 for bid services). Board Member Gonzales dissenting. Board Member Carrillo addressed the purchase of office furniture reminding staff that include local businesses Office Furn. in the request for proposals and asked that in the future they be included. Moved by Board Member Carrillo, Grp WTP seconded by Board Member Hanks and unanimously carried to approve the purchase of WTP office furniture for the plant operations and management building from Office Furniture Group (OFG) in amount of $24,996.10 including tax and delivery. 03/23/09 PAGE TWO STAFF REPORTS/COMMUNICATIONS Staff Rpts Director of Utilities Hsu presented the Monthly Update on Water Treatment Plant stating that the Canyon Monthly WTP Water Filtration Plant Project is nearing completion but a permit needs to be acquired from the California Update Department of Public Health which is having problems with shortage of manpower as well as an influx of unding applications which require a quick turnaround. The project will be substantially complete at the end )f March but the Health Department probably won't deliver the permit until June. Additional discussion was field regarding obtaining an air quality permit to operate Emergency Back up Generator which the AQMD advised was below the minimum threshold and would cost about$2,000. Director of Utilities Hsu provided an update on the Drought stating as of last week the City is still below Drought normal for this time of year;that when the rainly season is over in Northern California they will then determine Update how much water is available as well as snow pack to determine allocation of water to Southern California.The water table aquifers are as good as in 2007,but not sure how much will be available in the fall. He responded to questions regarding the percentage cutbacks by customers; discussion was held about the lack of positive press coverage and the non-release of water to the spreading grounds. Director of Resource Management Tang provided a report on American Public Power Association(APPA) APPA legislative rally in Washington D.C. Legislative Rally stating that there are three main areas that affect the Update legislative issues as follows: the Federal Government is counting on Green House Gas allowance sales for revenues for governmental purposes, i.e. to balance their budget; this is a major concern and a major issue. There is a Federal mandate on the renewable standards and California is in the forefront;they are asking that the Federal not duplicate efforts that are in California due to the cost; and finally the Federal Transmission Siting Authority is receiving a lot of attention due to the controversy of nobody wanting transmission lines in their neighborhoods;Congress is looking into the transmission siting issue to see whether federal preemption authority should be given to have eminent domain authority and the debate is in its beginning stages. Director of Utilities Hsu and Director of Resource Management Tang provided an update on CAISO New CAISO Markets stating that as of April 1,the California Independent System Operator will be embarking on a new New Market market structure; there is concern about whether it will be operationally ready based on simulated invoices Update which have been astronomical; cities will have to pay the bill and then dispute it and ISO will research and refund the money; due to that concern, the municipal utilities are filing a complaint to the Federal Energy Regulatory Commission, about the lack of security safety net in extreme cases. Director of Utilities Hsu presented the Quarterly update on the San Juan Fuel Cost Adjustment stating that San Juan reserve account is minimum and although the charge exceeds the$100,000 threshold they will not pass on to Fuel Cost customer as it is anticipated that in the next quarter the fuel cost will go down. Adjust Director of Utilities Hsu presented the Multi-Year Summer Peaking Electric Power Procurement stating that Summer Elect Bob Tang and staff have been successful in engaging in a multi-year transaction on March 17,2009 for a five- Power year average of$68.22/MWh;he quoted prior years and noted the savings. Procurement Director of Resource Management Tang provided an update on the Lodi Project, stating that the application Update on Lodi has been filed with FERC;the location area already has a power project there and public meetings were setup Project with minimal participation and controversy;bids were sought in November,received from energy providers G.E.and Simmons;the project manager will examine this week with a conference call and recommendation to accept one of the bids;the project is going as planned; major issue is project cost which has gone up from last summer's estimate as much as 30%;project participants are concerned and are seeking additional information into the cost escalations. He responded to questions posed. Assistant to the Utilities Director Kalscheuer provided an update on Compliance with State Recycling Update on Mandates for 2007 stating that the City has successfully diverted more than 50%of its waste from landfills and Recycling has avoided potential fines of$10,000 per day since 2001. He talked about the new system which measures how many pounds are disposed of from each city on a pounds-per-person-per-day basis and the loss of waste diversion credit that will result from Puente Hills landfill closure in 2013. He responded to questions posed. 03/23/09 PAGE THREE DIRECTOR'S COMMENTS Dir Cmts Moved by Board Member Carrillo,seconded by Board Member Gonzales and unanimously carried to approve Spnsrshp sponsorship of Gladstone High School Football Team in amount of$200 for equipment, etc. GldstneFtbl Moved by Board Member Carrillo,seconded by Board Member Gonzales and unanimously carried to approve Spnsrshp sponsorship of Gladstone High School Cheer Program in amount of$200. Gldstn Cheer An item of subsequent need arose regarding a proposed proclamation in honor of the four slain Police Officers Item of from Oakland California and it was moved by Board Member Carrillo,seconded by Board Member Gonzales Subsequent and unanimously carried to agendize it. need Moved by Board Member Carrillo,seconded by Board Member Gonzales and unanimously carried to approve Memorial Proc the proclamation in honor of the four slain Police Officers from Oakland California to be sent to that City in Oakland time for their Memorial on Thursday,March 26,2009. Officers Chairman Macias asked about the new economic stimulas package and if there were additional funds for green Macias jobs or apply to obtain funds. Director of Utilities Hsu responded stating that staff will be attending Funds from workshops and SCAPPA will be having workshops but they are still in the process of finalizing the rules of Economic process for the stimulas package. City Manager Delach advised that the City Engineer and Assistant City Stimulas Manager/Public Works Haes will be attending a seminar in the near future.Board Member Carrillo advised Package that there is a workshop to be held in Claremont on Wednesday at 9 a.m. funds Chairman Macias requested that a proclamation be prepared and given for a farewell celebration of Mayor Macias Hammond in Monrovia; it was referred to the April 6,2009 agenda. Agenda Item Moved by Board Member Carrillo seconded by Board Member Hanks and unanimously carried to adjourn Adjourn TIME OF ADJOURNMENT: 7:40 P.M. SECRETARY NEXT RESOLUTION NO. 09-C29. 03/23/09 PAGE FOUR