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HomeMy WebLinkAboutMinutes - April 27, 2009 - UB ;� .. _. r, .., : i.,, . ✓"Liw°� G��y�a�,.. ,.w... .-..e., .,.a, yu aa5 i' �„,.,:�U cry na�,...o r.,x ,,, , "aa'� I .�i�,�. �� SA LIGHT & 'd'ATF R CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,APRIL 27,2009—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue,Azusa, California. Chairman Macias called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS,ROCHA ABSENT: BOARD MEMBERS: HANKS (entered meeting at 6:45 p.m.) ALSO PRESENT: Also Present City Attorney Ferre, City Manager Delach, Assistant City Manager Makshanoff, Director of Utilities Hsu, Director of Resource Management Tang, Police Captain Momot, Assistant Director of Water Operations Anderson, Senior Electrical Engineer Langit, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Mr. Jorge Rosales addressed the Board Members expressing his concern regarding the selection J. Rosales procedures of item B-5, approval of Professional Services Contract with D. Wren & Associates for Comments inspection services on water main replacement, WV-262, stating that the project was awarded based solely on price and last month two similar projects were based on qualification. He stated that he has been unable to fmd background information on D.Wren&Associates and asked how they were located and how large the firm is. He commented on the RFP from a project presented last month. City Manager Delach advised that he will soon be responding to questions Mr. Rosales had about City Mgr projects 265 &266,presented and approved last month. Comments The CONSENT CALENDAR consisting of Items B-1 through B-9,was approved by motion of Board Consent Cal Member Carrillo,seconded by Board Member Gonzales and carried,with the exception of items B-5,B- B1 —B9 6,B-7, and B-9,which were considered under the Special Call portion of the Agenda. Board Member B-5, 6, 7, & 9 Hanks was absent from participating in this motion. Spec Call 1. The minutes of the regular meeting of March 23,2009,were approved as written. Min appvd 2. Approval and authorization was given to the Mayor to sign the letter supporting the Upper San Ltr of Support Gabriel Valley Municipal Water District's reclaimed water project which will provide a reliable Reclaimed secondary source of recharge water for the Main San Gabriel Groundwater Basin. Water Project 3. The bid by Ironman Emissions Group to retrofit three Water Division diesel trucks with Particulate Ironman Emsns Matter(PM)Traps in amount of$41,295.56,was approved. Retrofit Wtr tr 4. The contract for Project WV-262,Water Main Replacement in Rowland Avenue,West Covina was A.R. Sarmiento awarded to A.R.Sarmiento,Incorporated in amount of$928,567.48, and the following resolution WV-262 for a budget amendment of$450,000 to FY 2008-2009 Capital Improvement Budget account. Wtr Main A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 09-C34 AMENDING THE FISCAL YEAR 2008-2009 CAPITAL IMPROVEMENT PROGRAM Approve BUDGET FOR THE WATER UTILITY TO AUTHORIZE APPROPRIATIONS NECESSARY Budget Amend TO FUND THE CONSTRUCTION OF PROJECT WV-262 WATERLINE REPLACEMENT IN ROWLAND AVENUE IN THE CITY OF WEST COVINA. 5. SPECIAL CALL ITEM. Spec Call 6. SPECIAL CALL ITEM. Spec Call 7. SPECIAL CALL ITEM. Spec Call 8. Project LD2008-3,Refurbishing the Existing Chain Link Fence at Azusa Substation,was accepted NOC Chain as complete and the City Clerk's Office was directed to have Notice of Completion executed and Link Fence recorded in the Office of the Los Angeles County Recorder. Substation 9. SPECIAL CALL ITEM. Spec Call SPECIAL CALL ITEMS Special Call Assistant Director of Water Operations Anderson responded to question posed regarding Wren & Anderson Associates to perform inspection services for Project WV-262,Water Main Replacement,stating that the Response bids were based on total price, not on per hour, the firm has two principals and the person doing the inspection is a licensed contractor who lives in Azusa. Moved by Board Member Carrillo,seconded by Board Member Hanks and unanimously carried to award Wren&Assoc. the professional services agreement for inspection of Project WV-262, Water Main Replacement in Wtr Inspect sys Rowland Avenue,West Covina,to Wren and Associates Incorporated in amount of$25,560.00. Director of Utilities Hsu and Assistant Director of Water Operation Anderson responded to questions Hsu/Anderson from Board Member Rocha regarding the additional compensation for Black & Veatch regarding Response excusable delays – the addition of time and non-excusable and liquidated damages, and the term satisfactory work versus acceptable. Moved by Board Member Carrillo, seconded by Board Member Hanks and unanimously carried to Black and approve the addition of$102,000 to the Black&Veatch contract to provide Construction Management Veatch Engineering Services for Project WVF-207, Canyon Membrane Water Treatment Plant Upgrade and Expansion. — Board Member Hanks entered the meeting at 6:45 p.m. Hanks ent mtg -2- Board Members Rocha, Hanks and Macias expressed their opposition to AB 87 as it stands, they Opposition to requested a list of stores being affected by the Bill;definition of what constitutes a large store;opposed AB 87 and fees or fines associated with the Bill; and stated that the Bill is flawed. Board Member Hanks input from commented that he is opposed to any fee,either ban the bags or leave it as is. Members Discussion was held regarding the issue and it was consensus of the Board Members that staff be directed Dis-Direct to to bring the item back for re-consideration with revisions noted by the Board Members in order Staff for rvsn accomplish the goals of the Bill. Board Member Rocha addressed item regarding the extension of a transmission line on Sierra Madre Rocha noting that in the staff report the reference to San Gabriel Canyon Road needs to be changed to Ranch Comments Road. City Attorney Ferre also commented on the item clarifying that the reimbursement to Covina Irrigating City Attorney Company is prudent due to additional costs that would be associated with bidding and administering a Comments separate contract,and additional repaving and delaying in the opening of Sierra Madres Avenue;further it is allowed under California Law. Moved by Board Member Carrillo, seconded by Board Member Hanks and unanimously carried to Extend Trans approve the reimbursement to CICo for the installation of approximately forty feet of pipeline and Line appurtenance equipment to extend the Water Treatment Plant(WTP)transmission line to connect to an CIC existing Azusa transmission line in Sierra Madre Avenue, creating the connection of the WTP to the Azusa water distribution system. STAFF REPORTS/COMMUNICATIONS Staff Rpts Director of Utilities Hsu presented the Monthly Update on Water Treatment Plant stating that it is 99% Monthly WTP completed and they are still awaiting the Health Depai tuient approval of the permit. Discussion was held Update and it was stated that they may schedule the dedication on June 8th at 6 p.m. It was also noted at this time that the next Utility Board Meeting on Tuesday,May 26,2009,would begin at 6 p.m. Director of Resource Management Tang Lodi#2 Project Update stating that the planning and permitting Update on Lodi activities for the project are on schedule and within budget at this time and that there is a substantial Project increase in the cost estimate due to plans for a larger project that will be more efficient and additional financing cost given to current conditions of financial markets,he detailed and responded to questions posed. Director of Utilities Hsu provided an update on a California New Electricity Market Update, Market Ca New Elect Redesign and Technology Upgrade (MRTU), which began on April 1, 2009. He stated that they are Mkt Update pleased with the reports on MRTU and all is running smoothly without major problems. Director of Utilities Hsu addressed the item Potential Grant Application for Stimulus Money through Potential uses SCPPA, stating that there are two areas that he identifies for utilization, one is for energy efficiency for Stimulus software grant application writing,and Smart Grid,which is an information technology which would be Money SCPPA the most efficient way to use energy i.e. dispatching,distribution levels, etc. Director of Utilities Hsu announced that May is Water Awareness Month and that a banner will be hung May Water across Foothill Boulevard reminding all to be aware which is provided and paid for by the San Gabriel Awareness Mo. Valley Municipal Water District. Director of Utilities Hsu provided information regarding the increase and demand for water in other cities such as Burbank, Monrovia, Duarte, San Marina, and Baldwin Park and the increases in Metropolitan Water District, He responded to questions and detailed issues such as conservation; change MWD's charges; other countries problems regarding water, etc. -3- DIRECTOR'S COMMENTS Dir Cmts City Manager Delach provided information regarding the City Library and the disposing of old books; Update on stating that the Tribune is reporting on the issue with incorrect information; he detailed the weeding Library book process as well as how they were donated to the Friends and their participation. Chairman Macias asked disposition that there be a policy on the process. City Manager Delach presented item regarding discussion on Future Meeting Dates for Budget, Study Future Sessions/Joint Meetings,and City Hall On-the-Move Events The dates were as follows: May l lthe City Meetings Hall on the Move;May 26th Utility Board and Council meeting Budget Review;June 3'h Budget Review, discussion if needed; June 8th Budget Review, if needed; June 29th tentative Joint City Council and Planning Commission on Housing Element, and July 30th Concerts in the Park and City Hall on the Move. Moved by Board Member Carrillo seconded by Board Member Gonzales and unanimously carried to Adjourn adjourn. TIME OF ADJOURNMENT: 7:38 P.M. G1 SECRETARY NEXT RESOLUTION NO. 09-C35. -4-