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Home My WebLink AboutMinutes - June 22, 2009 - UB AZUSA 116111 R WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,JUNE 22,2009—6:30 P.M. The Utility Board/City Council of the City of Azusa met in special session,at the above date and time,at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue,Azusa,California. Chairman Macias called the meeting to order. ROLL CALL Call to Order PRESENT: BOARD MEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA Roll Call ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: City Attorney Ferre,City Manager Delach,Assistant City Manager Makshanoff,Director of Utilities Hsu, Also Present Director of Resource Management Tang, Assistant to Utilities Director Kalscheuer,Assistant Director Customer Care and Solutions Vanca,Director of Public Works/Assistant City Manager Haes,Assistant Director of Water Operations Anderson,City Treasurer Hamilton,Administrative Services Director-Chief Financial Officer Kreimeier, Controller Michaels-Aguilar, City Clerk Mendoza, Deputy City Clerk Toscano. Public Participation Pub Part Executive Director of the Azusa Chamber of Commerce Irene Villapania presented the Chamber Budget I. Villapania Proposal for 2009-2010, and provided detailed information regarding the document. Comments Eliza Clifford, Region Manager of Southern California Edison, provided an update on the Tehachapi E. Clifford Transmission Project,stating they haven't completed the draft Environmental Impact Report(EIR),and So. Ca. Edison provided a map of the existing right of way, noting they have many energy efficiency programs and projects,and are able to add more renewables to the fuel mix. She responded to questions posed. The CONSENT CALENDAR consisting of Items B-1 through B-8,was approved by motion of Board Consent Cal Member Rocha,seconded by Board Member Hanks and unanimously carried with the exception of items B1 —B8 B-3 and B-6, which were considered under the Special Call portion of the Agenda. B-3 & 6 Spec 1. The minutes of the regular meeting of May 26, 2009,were approved as written. Min appvd 2. Approval was given to award a five-year contract to PMR Progressive,LLC for collection services Progressive of unpaid utility bills. Collect sys 3. SPECIAL CALL ITEM. Spec Call 4. Approval was given to award a contract to J. Fletcher Creamer & Sons, Incorporated for Water J. Fletcher Project WV-263,for the Water Main Cement Mortar Relining in the cities of Azusa,Covina,West Creamer&Sons Covina,Irwindale,and the County of Los Angeles, in amount of$1,198,103.50. Prj WV-263 5. The Account Holder Registration Agreement with WREGIS for the purpose of tracking generation Acct Hldr Reg of City's renewable resources was approved and the Mayor was authorized to execute the Agreement agreement. 6. SPECIAL CALL ITEM. Spec Call 7. Azusa Light&Water staff was authorized to(1)prepare,apply and submit a grant application to the Grant Appl. Department of Energy,either as a separate entity or in collaboration with others,in an amount not- Dept energy to-exceed a matching fund contribution of$1 million for the modernization of electric distribution system;and(2)solicit informal proposals for grant application consulting services and City Manager was authorized to execute Professional Services Agreement subject to review by City Attorney. 8. Approval was given to adopt the legislative positions included in this report and to authorize the Legislative Mayor to sign letters addressed to legislators to advocate the adopted positions. positions SPECIAL CALL ITEMS Special Call Lengthy discussion was held regarding the open canal deemed a historic resource during the proceedings Lic Agmt CIC of the Monrovia Nursery specific Plan and Project and staff was directed to review what was done in the past,look into viable option for the canal and present to Council,it was also to advise previous Council of any changes. Moved by Board Member Gonzales, seconded by Board Member Carrillo and unanimously carried to License Agmt approve the license agreement with Covina Irrigating Company to use accepted public streets for its water w/CIC line and that the City Manager be authorized to execute on behalf of the City. approved Board Member Hanks addressed the Resolution regarding any seizure by State from City's Street Hanks Maintenance Fund requesting that staff send the resolution with great emphasis on behalf of the Board. Comments Board Member Gonzales offered a Resolution entitled: A RESOLUTION AUTHORIZING THE CITY ATTORNEY TO COOPERATE WITH THE LEAGUE Res. 09-051 OF CALIFORNIA CITIES, OTHER CITIES AND COUNTIES IN LITIGATION CHALLENGING Challenging THE CONSTITUTIONALITY OF ANY SEIZURE BY STATE GOVERNMENT OF THE CITY'S Seizure of STREET MAINTENANCE FUND funds by State Moved by Board Member Gonzales, seconded by Board Member Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE SCHEDULED ITEM Sched Items 06/22/09 PAGE TWO Director of Utilities Hsu and Assistant Director Customer Care and Solutions Vanca presented the Dir of Util Resolution to Modify the Light&Water Rules and Regulations to Resolve Omissions,Inconsistencies K. Vanca with Business Practices, and Allow Lifeline Discount and Third-Party Notification to Apply to All presented Eligible Customers,detailing the five general areas that were identified. resolution After lengthy discussion,Board Member Hanks offered a Resolution entitled: A RESOLUTION OF THE AZUSA UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, Res. 09-052 AMENDING THE AZUSA LIGHT&WATER RULES AND REGULATIONS GOVERNING THE Amending ELECTRIC AND WATER SERVICE SUPPLIED BY AZUSA LIGHT&WATER L&W Rules Moved by Board Member Hanks, seconded by Board Member Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES,CARRILLO,MACIAS,HANKS,ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE STAFF REPORTS/COMMUNICATIONS Staff Rpts Director of Utilities Hsu presented information regarding the possibility of the Relocation of Azusa Light Dir of Util & Water Payment Drop Box, stating that one recommendation was to place a box on Azusa Avenue Possible which would take up at least two parking spaces and would cost about $4,000 plus city permit fees. Relocation Concerns were voiced regarding vandalism, identify theft and discussion was held regarding other Drop Box alternatives. The matter was deferred in order that staff look into the cost of relocating the box closer to the curb and survey the use of the box in the front and back of the Utility building. Director of Utilities Hsu presented item regarding E-Billing Practices of Azusa Light&Water,stating that Update on about 10%of customers utilize the function and will provide the Board with a breakdown of residential E-Billing versus commercial customers. Director of Utilities Hsu presented the Main San Gabriel Basin Watermaster Drought Declaration, Drought detailing the contents i.e.the water graph which shows projections through September 30,2009. He also Declaration noted what actions were taken to increase water supply,he responded to questions posed and invited all to Watermaster tour the local dam. Director of Utilities Hsu presented the Monthly Update on Water Filtration Plant,stating that they are still Update Water waiting for substantial completion notice as there are still items that have to be completed. Filtration Plant Director of Utilities Hsu presented the Replacement Water Cost Adjustment Factor(RWCAF) for FY RWCAF 2009-2010 and provided history regarding it. Update Director of Utilities Hsu presented the Third Quarter San Juan Fuel Cost Adjustment (FCA) Update Quarterly FCA stating that per current FCA mechanism,the FCA charge in an amount less than$100,000 shall be carried San Juan over to the following quarter for recovery. Thus, San Juan FCA for the third quarter will be set to zero. Resource Director of Utilities Hsu presented item regarding Deferral of San Juan Forced Outage Insurance Policy San Juan stating that since the spot market for electricity has declined and has reached a point where the forward Outage Ins prices for spot market electric power are lower than the strike price of the offered insurance policy there is no need to purchase at this time. Director of Resource Management Tang provided an update on the Lodi Project stating that the B. Tang application with the PUC is still ongoing,the project is currently working,the permit to construct should Update on be ready by the end of the year, overall the project is on schedule,the cost has stayed at the same level, Lodi but about 30%higher than 2008 forecast due to financing and construction costs that have risen. 06/22/09 PAGE THREE DIRECTOR'S COMMENTS Dir Cmts City Manager presented the Light and Water Budget Reductions from Original Proposed as requested by City Mgr Board Members. Comment Discussion was held regarding City watering schedule,possibly going dark for meetings in August;public Discussion parkway/right of way limitations/liabilities, condition of medians on Sierra Madre and Todd and a several items possible tour of the Dam. Moved by Board Member Gonzales, seconded by Board Member Carrillo and unanimously carried to Adjourn adjourn. TIME OF ADJOURNMENT: 8:04 P.M. 2 r SECRETARY NEXT RESOLUTION NO. 09-053. 06/22/09 PAGE FOUR