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Home My WebLink AboutMinutes - July 26, 2010 - UB �I te 4":": p AZUSA UGIT 1NATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,JULY 26,2010—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room,located at 729 N.Azusa Avenue,Azusa,California. Chairman Gonzales called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES,CARRILLO,ROCHA ABSENT: BOARD MEMBERS: MACIAS,HANKS (Hanks entered meeting at 6:43 p.m.) ALSO PRESENT: Also Present City Attorney Ferre,City Manager Delach,Assistant City Manager Makshanoff,Director of Utilities Morrow, Assistant to the Director of Utilities Kalscheuer, Director of Customer Care and Solutions Vanca,Assistant Director of Water Operations Anderson,Customer Care Operations Supervisor Tapia,Assistant Director of Resource Management Lehr,Assistant Director of Electric Operations Langit,Captain Momot,Economic and Community Development Director Christiansen,Assistant Economic and Community Director McNamara, City Clerk Mendoza,Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Mr.Mike Lee addressed the Board Members requesting clarification on the outcome of the referendum;will it M. Lee overturn the whole Vulcan issue,or will it only overturn the Development Agreement. Comments Ms.Jeri Vogel addressed the Board Members reading section 6 of the CUP for Vulcan and asked if the repeal J. Vogel of the Vulcan Development Agreement would invalidate the revised conditional use permit. Comments City Manager Delach responded to question regarding the affect of the Referendum against the ordinance City Mgr relating Vulcan Project stating it will only affect the development agreement,which contains some significant Response benefits negotiated by Council. UTILITIES DIRECTOR COMMENTS Dir Comments Director of Utilities Morrow presented information on Prop 18, Safe Drinking Water Act and Prop 23 Clean G. Morrow Jobs Initiative; he detailed both propositions. He also provided information on underground cable Comments `` rejuvenation explaining the RFP. UTILITY BOARD MEMBER COMMENTS Brd Mbr Cmts None. None The CONSENT CALENDAR consisting of Items D-1 through D-8, were approved by motion of Board Consent Cal Member Carrillo,seconded by Board Member Hanks and unanimously*carried. Appvd 1. The minutes of the regular meeting of June 28,2010,were approved as written. Minutes 2. Staff was authorized to issue a Notice Inviting Bids for outside services for rejuvenation of underground NOC under electric cables. Ground cables 3. Approval was given for the extension of contract for RBF Engineers for engineering design services for Ext Contract Project W-266,Water Pipeline Replacement,from June 30,2010 to September 30,2010. RBF Engr 4. Approval was given for the extension of contract for Hall&Foreman Engineers for engineering design Ext Hall& services for Project W-265,Water Pipeline Replacement, from June 30,2010 to September 30,2010. Foreman Eng 5. A RESOLUTION OF THE UTILITY BOARD AND CITY COUNCIL OF THE CITY OF AZUSA, Res. 10-C47 CALIFORNIA, ACCEPTING CERTAIN GRANT OF EASEMENT AND DIRECTING THE Accept Grnt RECORDING THEREOF. (Target Corporation) Of Esmt Target 6. A RESOLUTION OF THE UTILITY BOARD AND CITY COUNCIL OF THE CITY OF AZUSA, Res. 10-C48 CALIFORNIA, ACCEPTING CERTAIN GRANT OF EASEMENT AND DIRECTING THE Accept Grnt RECORDING THEREOF. (Kir Covina,L.P.) Of Esmt Kir 7. The City Manager was authorized to sign quitclaim deeds for two water utility easements for Lowes store Quitclaim site located in 1348 N. Azusa Avenue,Covina. Deed Lowes 8. Approve the license and service agreement with Power Settlements Consulting and Software,LLC,was Agmt Pwr approved and the Mayor was authorized to sign said agreement. Settlements Special Call SPECIAL CALL ITEMS None. SCHEDULED ITEMS Sched Items Customer Information System(CIS)Upgrade. CIS Upgrade Director of Customer Care and Solutions Vanca presented the issue detailing the upgrade,problems with the K. Vanca existing software,how these problems would be fixed and the benefits of the upgrade. Presentation Moved by Board Member Hanks,seconded by Board Member Carrillo and unanimously*carried to approve Upgrade to an Addendum to Information System Agreement with Systems and Software,Incorporated,for the purchase of Customer enQuesta version 4.0 Upgrade to the City's CIS at a cost not-to-exceed $400,000; and authorize the City Information Manager to execute said addendum and to take any and all other actions necessary for the purchase System implementation and upgrade. Approved Ratification of Annual Water Rights Lease Transactions. Annual Wtr Rights Lease Assistant Director of Water Operations Anderson addressed Water Rights Lease Transactions and provided C. Anderson background information. He responded to questions posed by Board Members regarding surplus water and Comments drought phases which will be brought back to another meeting for discussion. 07/26/10 PAGE TWO Moved by Board Member Carrillo,seconded by Board Member Rocha and unanimously*carried to ratify the Ratification water rights leases to the City of Arcadia,Canyon Water Company,and Miller-Coors and also signatures of Of Water the leasing documents as allowed by Resolution No.09-C69 approved by the Utility Board at its July 27,2009 Rights leases regular meeting. Adjustment to Contract Water Rates for MillerCoors,LLC. MillerCoors Assistant to the Director of Utilities Kalscheuer addressed the issue detailing the water rate increase for C. Kalscheuer MillerCoors. Comments Board Member Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL AND UTILITY BOARD OF THE CITY OF AZUSA, Res. 10-C49 CALIFORNIA,ADJUSTING CONTRACT WATER RATES FOR MILLERCOORS,LLC. Adjust Rates Moved by Board Member Rocha, seconded by Board Member Hanks to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES,CARRILLO,HANKS,ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: MACIAS City of Azusa's Participation in the Los Angeles County Recycling Market Development Zone(RMDZ). RMDZ Assistant to the Director of Utilities Kalscheuer addressed the issue stating that the Recycling Market C. Kalscheuer Development Zone Program (RMDZ) provides technical assistance and low interest loans to businesses Comments interested in making use of recyclable materials to create new products. To be eligible for RMDZ loans they must be located in a jurisdiction that is in a designated RMDZ and he detailed the location of zones,how the City became interested in the program and the process for becoming a part of the RMDZ. *..- Board Member Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL AND UTILITY BOARD OF THE CITY OF AZUSA, Res. 10-050 CALIFORNIA, SUPPORTING THE EXPANSION OF THE LOS ANGELES COUNTY RECYCLING RMDZ MARKET DEVELOPMENT ZONE(RMDZ). Recycling Market Dev Zone Moved by Board Member Hanks,seconded by Board Member Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES,CARRILLO, HANKS NOES: BOARD MEMBERS: ROCHA ABSENT: BOARD MEMBERS: MACIAS Local Reliability Adequacy Capacity Confirmation Agreement. Capacity Agmt Assistant Director of Resource Management Lehr addressed the issue explaining the Resource Adequacy Y. Lehr program and that it was necessary due to the mandatory planning and operational requirements of the Comments California Independent System Operator (CAISO). He then detailed the requirements that the City is to procure sufficient electric power capacity plus 15%for reserve margin ahead of time to ensure adequate supply of electricity. He detailed Azusa process and plan for 2011. 07/26/10 PAGE THREE Moved by Board Member Carrillo, seconded by Board Member Gonzales and unanimously* carried to Purchase approve a Local Resource Adequacy Capacity purchase of 30 MW from RRI Energy in amount of$1,026,000 Capacity from and authorize the Director of Utilities to execute the associated Confirmation Agreement once the executable RRI Engergy copies are prepared. It was consensus of the Board Members to adjourn. Adjourn TIME OF ADJOURNMENT: 7:40 P.M. SECRETARY *Indicates Macias absent. �.. NEXT RESOLUTION NO. 10-051. 07/26/10 PAGE FOUR