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Home My WebLink AboutMinutes - September 27, 2010 - UB AZUS, -IQ 4ATE CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, SEPTEMBER 27,2010—6:35 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room,located at 729 N. Azusa Avenue, Azusa, California. Chairman Gonzales called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO,HANKS, ROCHA ABSENT: BOARD MEMBERS: MACIAS ALSO PRESENT: Also Present City Attorney Ferre, Assistant City Manager Makshanoff, Director of Utilities Morrow, Assistant to the Director of Utilities Kalscheuer, Director of Customer Care and Solutions Vanca,Assistant Director of Water Operations Anderson, Assistant Director of Resource Management Lehr, Assistant Director of Electric Operations Langit,Captain Momot, City Clerk Mendoza,Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part None. None UTILITIES DIRECTOR COMMENTS Dir Comments Director of Utilities Morrow announced that the APPA Rally will be in Washington in December of this year Dir of Utilities and that more information would be coming on the event. He also advised that he would be touring the San Comments Juan Plant next week. UTILITY BOARD MEMBER COMMENTS Brd Mbr Cmts Assistant City Manager Makshanoff announced that the Gold Line has let him know that they will be Asst City Mgr performing a Vibration Study on the Railroad Tracks in Azusa and if needed would get permission from Comments private property owners to gain entrance to their properties. Board Member Rocha announced that there is a Canal Committee being formed which will include the Rocha Buddhist Temple and there may be litigation in the future. Comment Chairman Gonzales asked that the meeting be adjourned in memory of Mr. Fred Fraijo. Gonzales Comment The CONSENT CALENDAR consisting of Items D-1 through D-6, were approved by motion of Board Consent Cal Member Carrillo, seconded by Board Member Hanks and unanimously* carried. Appvd 1. The minutes of the regular meeting of July 26,2010,were approved as written. Minutes 2. Specifications for the roof maintenance for the Azusa Light & Waster Administration building were Specs Roof approved and the City Clerk was authorized to advertise for bids. Maintenance 3. Approval was given for a one year extension of Professional Services Agreement with Huls PSA Huls Environmental Management,LLC for administration of oil payment program in amount of$6,380 and the Environmental Mayor was authorized to execute said agreement. Board Member Hanks asked a question regarding this Management item which was responded to by staff. 4. Approval was given to award contract to Novinium Incorporated for Project LD2010-3 for rejuvenating Novinium Inc underground electric cable at 955 East Arrow Highway in an amount not-to-exceed $38,194.77. Underground Elect Cable 5. A RESOLUTION OF THE UTILITY BOARD AND CITY COUNCIL OF THE CITY OF AZUSA,C A Res. 10-057 ACCEPTING CERTAIN GRANT OF PERMANENT EASEMENT AND DIRECTING THE Easement RECORDING THEREOF. TARGET CORPORATION. Target 6. Request for Proposal (RFP) for preparation of the 2010 Urban Water Management Plan Update was RFP 2110 approved and staff was authorized to solicit proposals from qualified consultants. Urban Water Mngmt Plan SCHEDULED ITEMS Sched Items Electric Fund Reserve Policy Update. Electric Fund Reserve Policy Director of Utilities Morrow and Assistant to the Director of Utilities Kalscheuer presented the Electric Response& Utility's Reserve Policy for FY 2010-11 which consisted of Minimum Cash Reserve Target, Electric Fund Comments Reserve formula and amounts, Estimated Current Reserve Level, Reporting Trigger, Trigger Test and Corrective Actions; they responded to questions posed by the Board Members. Board Member Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, SETTING Res. 10-058 CERTAIN RESERVE POLICIES FOR THE ELECTRIC UTILITY ENTERPRISE FUND. Reserve Policies electric Moved by Board Member Hanks, seconded by Board Member Carrillo to waive further reading and adopt. Enterprise Resolution passed and adopted by the following vote of the Board Members: Fund AYES: BOARD MEMBERS: GONZALES, CARRILLO,HANKS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: MACIAS Strategic Discussions Regarding Azusa's San Juan Rights. San Juan Lengthy discussion was held San Juan Power Plant which included Size and Deliverability Risks, Climate Discussion Change, CO2 Emissions, proposed NOx Controls, and Coal Ash. Moved by Board Member Carrillo, Motion to take seconded by Board Member Hanks and unanimously*carried to authorize the Director of Utilities to take the actions following actions: 1)seek potential buyers and engage in negotiations regarding the potential sale of all or a portion of Azusa's interest in San Juan Unit 3;and 2)retain legal counsel support through Southern California Public*Power Authority to assist in preparing necessary transactional documents in amount not-to-exceed $50,000. 09/27/10 PAGE TWO STAFF REPORTS/COMMUNICATIONS Staff Rpts Director of Customer Care and Solutions Vanca presented the Customer Identification Protection and Credit Cust ID Protect Information Update. The Fair Credit and Reporting Act(FCRA)requires creditors to develop and implement &Credit an Identity theft Prevention Program by November 2008, and extended to 2009. The update consisted of Information •... Background, Compliance and Credit Notices. Assistant to the Director of Utilities Kalscheuer presented the FY 2009-2010 Year-End Financial Reports Year-End regarding Water, Electric,and Utility Sales. He responded to questions posed by the Board Members. Financial Rpts Assistant Director of Water Operations Anderson presented information regarding the Water Supply of the C. Anderson City of Azusa Water System which consisted of Water Supply in Main San Gabriel Groundwater Basin,Water Presentation Supply Available to the Main San Gabriel Groundwater Basin, USG3 Deliveries (AF), main San Gabriel Water Supply Groundwater Basin Basinwide Water Production, problems with Imported Water Supply, Canyon Basin, City Water Canyon Basin Water Supply, Canyon Basin Water Levels 2005-2010, South Spreading Ground Pond System comparison from July 11`h to September 15th,which was a 26 foot drop in water level. He provided details on Azusa's Water Production,Water Conservation,Near Term Outlook in Water Supply,Long Term Outlook in Water Supply, Drought Restrictions and Options. Assistant Director of Water Operations Anderson presented Multi-Agency Regional Groundwater Recovery Multi-Agency Project which consists of the City of Azusa Light& Water, City of Glendora Water Department, Rowland Regional Water District, Walnut Valley Water District and Covina Irrigating Company, and all are members of the Groundwater Three Valleys MWD. He talked about the proposed source of water supply for the project,concentrations of Recovery contaminants in the wells to be treated, water supply reliability, distribution of treated water to the agency, Project facility locations,proposed water treatment plant site,estimated capital cost of the project,benefits breakdown for treatment,production and collected,projected O&M costs,cost breakdown for the project partner agencies and draft MOU. Director of Utilities Morrow presented the Azusa Light & Water's Renewable Energy Program Update Azusa Update providing background information,CARB RES Rules,Current Azusa Renewables,Azusa RPS Levels,Utility Renewable RPS Comparison, future RPS,and possible RES Projects. Energy Prgm Director of Utilities Morrow advised that the proposal for Northside Park Walking Path Lighting is to attach Northside Park five 100 watt HPS lights and arms to existing power poles along the northern portion of the walking path. Walking Path Board Members suggested that staff look into other parks within the City with walking paths and see if there Lighting are lighting issues. Moved by Board Member Carrillo, seconded by Board Member Gonzales and unanimously* carried to Adjourn adjourn. TIME OF ADJOURNMENT: 8:47 P.M. / SECRETARY NEXT RESOLUTION NO. 10-059. * Indicates Macias absent. 09/27/10 PAGE THREE