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HomeMy WebLinkAboutMinutes - October 25, 2010 - UB A. US A LIGHT & WATEk CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, OCTOBER 25,2010—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairman Gonzales called the meeting to order. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, ROCHA ABSENT: BOARD MEMBERS: HANKS ■-- ALSO PRESENT: Also Present City Attorney Ferre,City Manager Delach,Assistant City Manager Makshanoff,Director of Utilities Morrow, Assistant to the Director of Utilities Kalscheuer, Director of Customer Care and Solutions Vanca, Assistant Director of Resource Management Lehr, Business Development/Public Benefits Coordinator Reid, Administrative Services Director — Chief Financial Officer Kreimeier, Assistant Director of Electric Operations Langit, Captain Momot, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part None. None UTILITIES DIRECTOR COMMENTS Dir Comments Director of Utilities Morrow provided an update on his San Juan Tour,stated that electric sales down 5%for Dir of Utilities the first quarter, provided information on a decision regarding the City of Los Angeles and Court of Appeals Comments regarding service areas, and noted the new Energy Star Rebates via the Energy Efficiency Program. UTILITY BOARD MEMBER COMMENTS Brd Mbr Cmts Moved by Board Member Carrillo,seconded by Board Member Macias and unanimously*carried to approve a Morrow $100 donation to Berylyn and Brianna Ruiz of Hodge Elementary School for trip to Washington D.C. Comments The CONSENT CALENDAR consisting of Items D-1 through D-8, were approved by motion of Board Consent Cal Member Carrillo, seconded by Board Member Macias and unanimously* carried. Appvd 1. The minutes of the regular meeting of September 27, 2010, were approved as written. Minutes 2. Approval was given to award a Professional Services Agreement to SA Associates, Incorporated, for PSA w/SA the preparation of the City of Azusa's 2010 Urban Water Management Plan Update in amount not-to- Associates exceed$20,000. 3. Approval was given to award the Azusa Light&Water administration building roof maintenance formal Midwest ►..., bid to Midwest Roofing Company,Incorporated,in the amount not-to-exceed$50,100 and the Mayor was Roofing Co. authorized to execute a three-year maintenance contract. L&W Roof 4. Approval was given for the extension of current landscape and irrigation maintenance contract with E&L E&L Landscape Services for two years including a 2.14 % cost of living adjustment and to authorize future Landscape adjustment after one year based on a change in the Consumer Price Index not-to-exceed 5% annually. Contract 5. Specifications for a new service truck for Electric Division were approved and authorizations to solicit Specs new formal competitive bids were also approved pursuant to Azusa Municipal Code(AMC) Sec. 2-518-f. Truck Elect 6. Modifications to the Public Benefit - Residential Rebate program were approved through the Supplemental implementation of the Supplemental Residential Rebate Programs. Res Rebate 7. The Long Term Power Purchase Agreement(Wind Power)with Iberdrola Renewables,Incorporated and Pur Agmt Replacement Guaranty Agreement with Iberdrola Holdings,Incorporated were approved and the Mayor Iberdrola was authorized to execute both documents. Renewables 8. Approval was given for the purchase of Itron Meters for commercial and industrial customers from Purchase Itron McAvoy and Markham Engineering and Sales Company in amount not-to-exceed$18,880 including sales Meters tax. SCHEDULED ITEMS Sched Items Electric and Water Rules and Regulations Amendment. Elect/Water Rules Director of Customer Care and Solutions Vanca presented the amendment to the Rules and Regulations noting K. Vanca that currently customers are allowed different forms of prepayment options and have found some do not secure Comments a final payment. Staff is proposing to only allow the prepayment requirement to be met by cash payment, i.e., Prepayment cash, money order, check, debit card or credit card. The second area of Amendment is that"Disputed Bill" Options rules do not clearly set forth steps or a process to be followed. She outlined the proposed three step process. Board Member Macias offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING Res. 10-C79 THE ESTABLISHMENT OF CREDIT AND DISPUTED BILLS IN AZUSA LIGHT&WATER'S RULES Establish AND REGULATIONS GOVERNING ELECTRIC AND WATER SERVICES. Credit& Disputed Bills Moved by Board Member Macias, seconded by Board Member Carrillo to waive further reading and adopt. Regulations Resolution passed and adopted by the following vote of the Board Members: AYES: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: HANKS Landfill Rates/Waste by Rail Update. Landfill Rates Assistant to the Director of Utilities Kalscheuer presented subject item stating that Puente Hills Landfill is C. Kalscheuer scheduled to close in October 2013, and that LA County has purchased the Mesquite gold mine south of Landfill Rates Salton Sea and is converting it to a landfill and developing a rail transfer station near the Puente Hills landfill Waste by Rail to transport waste by rail to the Mesquite landfill. 10/25/10 PAGE TWO He stated that the cost to dispose of waste by rail will be significantly higher than current rates and presented Options the Rate Levelization Plan stating that without levelization Waste by Rail disposal costs were estimated at$75- Levelization 80/ton in 2012-13 and Azusa waste disposal costs could increase over$1 million/year(10+%). He stated that Plan LACSD reports that its disposal volume at Puente Hills has decreased dramatically and they are discussing a price discount for large haulers like Athens and discount may be 7%and could reduce charges to Azusa for waste disposal by about$250K; he recommended supporting LACSD discount of Puente Hills gate fees. Moved by Board Member Macias,seconded by Board Member Carrillo and unanimously* carried to adopt a Support LA motion supporting a discount of landfill rates at Puente Hills Landfill in order to increase the amount of County Sani tonnage disposed of at the Puente Hills landfill for the purpose of helping the Los Angeles County Sanitation Dist bldg Districts build up a subsidy fund to reduce the long term cost of Waste by Rail. subsidy Commercial Recycling Program Request for Proposals (RFP). Com Recycle Assistant to the Director of Utilities Kalscheuer stated with the closure of Puente Hills Landfill there will be C. Kalscheuer increased disposal costs to businesses and proposed a technical assistance program to set up a source separated Commercial recycling program. The city would obtain a consultant to assist with creation of a Technical Assistance Recycling Handbook, hold workshops to target top 200 waste generators and encourage them to sign up for a Waste Program Audit, perform Waste Audits and provide program reports to allow staff to monitor the program. Program is eligible for funding from AB 939 fees paid by commercial waste generators. Moved by Board Member Rocha,seconded by Board Member Macias and unanimously*carried to approve a RFP Request for Proposals(RFP)scope of work for a commercial recycling program and authorize staff to solicit Approved proposals. Approval of Residential Electric Meter Specifications for Automated Meter Reading and Solicitation of Residential Formal Bids. Meters Specs Director of Utilities Morrow presented the Residential Electric Meters detailing the background on the use of G. Morrow automated meter reading meters. He talked about the implementation and statistics regarding the meters i.e. Comments customers, cost, etc. He explained a new product called smart meters also called Advanced Metering AMR and new Infrastructure which allow 2 way communications between meter and utility. He talked about the strategy and Automated plans to update one day, but plans are to continue AMR. Meter Rdg Moved by Board Member Carrillo,seconded by Board Member Macias and unanimously*carried to approve Specs for specifications for residential electric meters for Automated Meter Reading(AMR)and authorize staff to solicit AMR formal bids for 800 new AMR meters. Approved STAFF REPORTS/COMMUNICATIONS Staff Rpts Performance of New CNG Bucket Truck Update New CNG tr Assistant Director of Electric Operations Langit provided information regarding problems with the 55' aerial F. Langit bucket thick which included warranty repairs on several occasions, limited use due to recall notices for the Comments CNG engine, and malfunctions of the boom/lift. The Utility personnel has been meeting with the truck Truck provider, is seeking to address problems, is requesting reimbursement for rental expenses and is considering Problems legal recourse if problems continue. This was an information item. Street Banner Policy Update New Banner Policy Director of Utilities Morrow presented the updated specifications for banners hung by the Department at three G. Morrow designated locations. Lengthy discussion was held regarding the issue and suggestions were made regarding Presented new �.. additional locations; staff noted that locations need to be built separate from power lines, special poles. Policy Director of Utilities Morrow advised that he would look into suggested options. 10/25/10 PAGE THREE 10/25/10 PAGE THREE APPA American Public Power Association (APPA) 2011 Legislative Rally Leg Rally Feb 28`t'— Director of Utilities Morrow advised that he will be attending the American Public Power Association 2011 Mach 3, 2011 Legislative Rally in Washington,DC from February 28-March 3,2011. He stated that if any Board Member is �--- interested in attending they could contact Liza Cawte. Adjourn Moved by Board Member Carrillo. seconded by Board Member Gonzales and unanimously* carried to adjourn. TIME OF ADJOURNMENT: 7:29 P.M. ' SECRETARY NEXT RESOLUTION NO. 10-059. * Indicates Hanks absent. 10/25/10 PAGE THREE