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HomeMy WebLinkAboutMinutes - July 25, 2011 - UB A7UA tIGHT & YIASTIR CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,JULY 25,2011—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room, located at 729 N.Azusa Avenue,Azusa,California. Chairman Hanks called the meeting to order. Call to Order Assistant to the Director of Utilities Kalscheuer led in the Flag Salute. Flag Salute ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO, HANKS, ROCHA ABSENT: BOARD MEMBERS: MACIAS ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Delach, Assistant City Manager Makshanoff, Director of Utilities Morrow, Assistant to the Director of Utilities Kalscheuer, Assistant Director of Customer Service Vanca, Senior Management Analyst Del Toro,City Engineer Hassel, Public Works Director/Assistant City Manager Haes, Assistant Director of Electric Operations Langit, Captain Momot, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Mr.Art Morales addressed the Board Members with comments regarding the safety barricades and notice of A. Morales street closure at the Foothill Boulevard Crosswalk Project. Comments UTILITIES DIRECTOR COMMENTS Dir Comment Director of Utilities Morrow stating that he is waiting for the environmental ruling from the EPA on August 5th G. Morrow with regard to the San Juan plant. San Juan UTILITY BOARD MEMBER COMMENTS Brd Mbr Com None. None The CONSENT CALENDAR consisting of Items D-1 through D-3, were approved by motion of Board Consent Cal Member Carrillo, seconded by Board Member Gonzales and unanimously* carried. Appvd 1. The minutes of the regular meeting of June 27,2011,were approved as written. Minutes 2. SPECIAL CALL ITEM. Spec Call 3. Approval was given for a contract with Systems & Software to convert 111 reports using the new Systems& reporting software that is compatible with the enQuesta Customer Information System upgrade in the Software amount of$23,040. SPECIAL CALL ITEM Spec Call Item Professional Services Agreement with Huls Environmental Management LLC. PSA Huls Env Assistant to the Director of Utilities Kalscheuer responded to comments on the item stating that there are many C. Kalscheuer program requirements and the guidelines to follow are very detailed and technical,and noted the consultant is Comments specialized in administering this type of program. Chairperson Hanks addressed the item suggesting that in the future,if feasible,staff consider using in-house or Hanks volunteer organization to assist in administering programs provided by the City. Comments Moved by Chairman Hanks,seconded by Board Member Carrillo and unanimously*carried to waive formal PSA Huls Request for Qualifications (RFQ) and award a three-year Professional Services Agreement with Huls Administer Environmental Management, LLC in the amount of$6,380 per year for the administration of oil payment Oil Payment program. Program SCHEDULED ITEMS Sched Items Safety Manual for Electric Division and Safety Audit for Water and Electric Operations. Safety Manual Assistant Director of Electric Operations Langit and Director of Utilities Morrow addressed the Board F. Langit Members detailing the issues regarding the Safety Manual and Audit stating that there is a need for a formal G. Morrow adoption of the American Public Power Association safety manual and conduct an independent safety audit as Presentation a way to find safety deficiencies, if any. Moved by Board Member Carrillo,seconded by Board Member Gonzales and unanimously*carried to adopt Adopt Safety the Safety Manual for the electric Division and authorize staff to solicit proposals from an independent third Manual& party to perform a safety audit of its water and electric field operations. Safety audit Electric Yard Improvements. Elect Yard Imp Assistant Director of Electric Operations Langit presented the item detailing the improvements which F. Langit consisted of roofing solutions due to leaking and rear property fencing/block wall to prevent vandalism and Comments burglary. Discussion was held between Board Members and staff regarding the fencing portion of the project,i.e.chain Discussion link, wrought iron or block wall. Moved by Board Member Carrillo,seconded by Board Member Rocha and unanimously*carried to approve Plans Roof& plans to refurbish existing roof and perimeter fence of the electric Yard at 1020 West Tenth Street, and Fence Elect authorize the City Clerk to advertise Notice Inviting bids. yard Participation in Hydroelectric Feasibility Study. Hydro-Electric Study Director of Utilities Morrow addressed the issue presenting background regarding the addition of hydro units G. Morrow on SGVMWD pipeline as well as a short video with information on San Gabriel Valley Municipal Water Presentation District. He detailed the item. 07/25/11 PAGE TWO Moved by Board Member Rocha, seconded by Board Member Gonzales and unanimously* carried to Update authorize the Director of Utilities to consummate arrangements with the San Gabriel Valley Municipal Water Hydroelectric District(SGMWD)to pay 35%of the costs to perform an update Hydroelectric Feasibility Study with Azusa's Feasibility share not-to-exceed $15,000, and further, to obtain legal review of an agreement for first right of refusal to Study purchase energy from SGMWD. Adoption of Legislative Positions. Legislative Positions Director of Utilities Morrow presented and detailed each Legislative Bill and recommendations of staff as G.Morrow follows: AB 316 Copper Theft-Support,AB 341 Solid Waste-Oppose,AB 403 Water Quality-Support, Presentation AB 723 Public Goods Charge—Support, AB 1027 Pole Attachments—Oppose, SB 34 Water Surcharge— Oppose,and SB 859 EV Disclosure—Support. Discussion was held regarding SB 859 Vehicle Disclosure. Moved by Board Member Carrillo,seconded by Board Member Gonzales and unanimously*carried to adopt Legislative Legislative positions referenced and authorize the Mayor to sign letter addressed to legislators to advocate the Positions adopted positions. Adopted STAFF REPORTS/COMMUNICATIONS Staff Rpts Utility Bill Postage Update Utility Postage Director of Utilities Morrow addressed the item stating that in re-evaluating postage cost options,it was found Rates changed that if actual rates were used instead of presorted mail rates the city would save approximately$8,100;hence a To"actual change was made to"actual basis"effective July 1, 2011. basis" Lodi Energy Center Update Lodi Update Director of Utilities Morrow addressed the item stating that the city has a large investment in the project and Scheduled to provided an update on construction scheduled to open in June 2012. He stated that the heat stack is coming Open in June from Norway and the logistics to move the equipment require significant planning. of 2012 AB 939 Compliance Update AB 939 Com Assistant to the Director of Utilities Kalscheuer presented the AB 939 2010 Annual Report stating that Azusa C. Kalscheuer disposed of 4.3 pounds per person per day, about 12%lower than the reported 4.9 pounds per day in 2009, Comments which he believes is down due to the economy. He presented the Diversion History and detailed the diversion programs. Moved by Board Member Carrillo, seconded by Board Member Gonzales and unanimously* carried to Adjourn adjourn. TIME OF ADJOURNMENT: 7:27 P.M. SECRETARY NEXT RESOLUTION NO. 11-C60. * Indicates Macias absent. 07/25/11 PAGE THREE