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Home My WebLink AboutMinutes - November 28, 2011 - UB �u A.ZUSA LIGHT R WATU CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,NOVEMBER 28,2011—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room, located at 729 N.Azusa Avenue, Azusa, California. Chairman Hanks called the meeting to order. Call to Order Assistant Director of Resource Management Lehr led in the Flag Salute. Flag Salute ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre,City Manager Delach,Assistant City Manager Makshanoff,Director of Utilities Morrow, Assistant to the Director of Utilities Kalscheuer,Assistant Director of Water Operations Anderson,Assistant Director of Resource Management Lehr, Public Works Director/Assistant City Manager Haes, Lieutenant Bertleson,Business Development/Public Benefits Coordinator Reid,Director of Economic and Community Development Christiansen, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Mr.Jorge Rosales addressed the Board Members stating that regarding item D-2 he commended staff that did J. Rosales the analysis for the RFP, in Item D-3,he noted that it did not reference potential change order to construction Comments contract,and with regard to item D-4, he thinks it's a good idea to cancel the meeting for December. Mr. Art Morales addressed the Board Members thanking them for the brighter lights at the Senior Center A. Morales Recyclables,noted the lampposts on Azusa Avenue are too bright,there are trucks parked on Azusa Avenue Comments with debris, medal and junk which doesn't look good for the City, graffiti should be removed immediately, shopping carts from Target are being taken off the property,and the Veterans Monument on Dalton should be placed at Azusa and Foothill. UTILITIES DIRECTOR COMMENTS Dir Comment Director of Utilities Morrow addressed the Board Members regarding the Drought Tolerant Landscape Dir of Utilities Showcase Plaque Dedication and introduced Mr.Dave De Pinto of the San Gabriel Valley Municipal Water Comments District who thanked Mr.Morrow and Business Development/Public Benefits Coordinator Reid for helping Water with Water Conservation Projects. He introduced Mr. Ing, Teacher at Azusa High School and H2O Owl Conservation Mascot for Water Conservation.Director of Water Projects Mr.Raul Romero addressed the Board Members Projects providing details about the Water Conservation Projects. Director of Utilities Morrow provided an update on the feasibility of relocating drop box to Azusa Avenue; Dir of Util Board Members agreed it was fine where it is located. Comments UTILITY BOARD MEMBER COMMENTS Brd Mbr Corn Board Member Macias noted that the Christmas lights on the poles on Azusa Avenue look great. Macias Com The CONSENT CALENDAR consisting of Items D-1 through D-4, were approved by motion of Board Consent Cal Member Carrillo, seconded by Board Member Gonzales and unanimously with the exception of item D-2 Appvd D-2 which was considered under the Special Call portion of the Agenda. Spec Call 1. The minutes of the regular meeting of October 24,2011,were approved as written. Board Member Minutes appvd Macias abstained as he was absent from this meeting. 2. SPECIAL CALL ITEM. Spec Call 3. Approval was given for additional payment of$19,000 to SA Associates for additional time spent Add'l payment in their contract for the inspection of Water Main Replacement Project W-266A. SA Associates 4. Approval was given to cancel the Utility board Meeting of December 27,2011. 12/27/11 Cncl SPECIAL CALL ITEM Spec Call Item 2. Selection of Financial Advisor for Debt Refinancing. Fin Advsr Debt Refinancing Director of Utilities Morrow addressed the item stating that there is a need to change the item RFP Scope of Dir of Util Work to eliminate Phase 3,provide ongoing financial advisory services. This changes the low bidder to Urban Comments Futures. Moved by Board Member Carrillo,seconded by Board Member Macias and unanimously carried to approve Urban Future Phase 1 and Phase 2 of the project at this time and approve the selection of Urban Futures as Financial Advisor Approved to Azusa Light&Water in an amount of$21,750. SCHEDULED ITEMS Sched Items San Juan Unit 3 Firming Agreement Between Azusa and Arizona Public Service. Fin Sec Agmts Assistant Director of Resource Management Lehr presented the item stating the importance to continue with Asst Dir Res this agreement. He noted the change premium, responded to questions posed by Board Member regarding Mngmt Lehr firming. Comments Moved by Board Member Rocha,seconded by Board Member Gonzales and unanimously carried to authorize Firming Agmt Staff to renew firming agreement for San Juan Unit 3 with Arizona Public Service(APS)and authorize the w/APS Director of Utilities to execute the final agreement with APS. Approved Local Adoption of SBX 1 2 Mandated Renewable Portfolio Standard(RPS)Enforcement Program. RPS Efrcmnt Prgm Director of Utilities Morrow presented the RPS Enforcement Plan which establishes the Utility Board's jurisdiction over the Azusa RPS program. It requires staff to update Azusa's present RPS to comply with SBX1 2. He stated a 30 day notice was published in the paper as required and on the L&W website. Discussion was held. 11/28/11 PAGE TWO Board Member Macias offered a Resolution entitled: A RESOLUTION OF THE AZUSA UTILITY BOARD ADOPTING A RENEWABLE PORTFOLIO Res. 11-C86 STANDARD(RPS)ENFORCEMENT PROGRAM IN COMPLIANCE WITH STATE LAW (SBX1 2). RPS Enforce- Ment Program Moved by Board Member Macias, seconded by Board Member Carrillo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board: AYES: BOARD MEMBERS: GONZALES,CARRILLO, MACIAS,HANKS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Recalculation of Azusa's Transmission Revenue Requirement and Updates and Revisions to Azusa Azusa Transmission Tariff. Transmission Tariff Assistant Director of Resource Management Lehr presented the recalculation of Azusa's Transmission Y.Lehr Revenue requirement and approval of updates and revisions to Azusa's Transmission Tariff. He noted that the Comments recalculation could recoup approximately $500K per year and the cost of the recalculation and filing with FERC is about$50K. Board Member Macias offered a Resolution entitled: A RESOLUTION OF THE AZUSA UTILITY BOARD REVISING AND UPDATING THE AZUSA Res. 11-C87 TRANSMISSION TARIFF AND TRANSMISSION REVENUE REQUIREMENT. Revising& Updating Moved by Board Member Macias,seconded by Board Member Carrillo to waive further reading and adopt. Tariff& Resolution passed and adopted by the following vote of the Board: Transmission Revenue AYES: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE Consideration of Athens Services' Proposal. Athens Svs Proposal Assistant to the Director of Utilities Kalscheuer presented the proposal by Athens Services for automated Lengthy residential trash collection services and commercial organic waste collection program. He detailed the Discussion proposal, and lengthy discussion was held between Board Members, Staff and Mr. Dennis Chiappetta of Referred to Athens Services. It was consensus of the Board Members that Staff should continue to meet with Athens and future City schedule a presentation at future City Council meeting in order to receive additional feedback. Council mtg STAFF REPORTS/COMMUNICATIONS Staff Reports Director of Utilities Morrow provided an update on San Juan Power Plant Matters and detailed the following: San Juan Coal Mine Fire, EPA "Bart" Order, Sierra Club Lawsuit, New Coal Contract Negotiations, and UAMPS Power Agreement. Moved by Board Member Carrillo,seconded by Board Member Gonzales and unanimously carried to adjourn. Adjourn TIME OF AD. •URNMINT 8:10 P.M. SECRETARY NEXT RESOLUTION NO. 11-C88. 11/28/11 PAGE THREE