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HomeMy WebLinkAboutMinutes - February 27, 2012 - UB AZUSA UGIT G WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,FEBRUARY 27,2012—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairman Hanks called the meeting to order. Call to Order Ms. Peggy Martinez led in the Flag Salute. Flag Salute ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS, HANKS, ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, City Manager Makshanoff, Director of Utilities Morrow, Assistant to the Director of Utilities Kalscheuer,Assistant Director of Customer Service and Care Vanca,Assistant Director of Resource Management Lehr, Public Works Director/Assistant City Manager Haes, Assistant Director of Electric Operations Langit,Director of Economic and Community Development Christiansen,Police Captain Momot, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part None None UTILITIES DIRECTOR COMMENTS Dir Comment Director of Utilities Morrow provided an update on the Palo Verde Nuclear Generating Station stating that itis Dir of Util largest in the United States, the second most productive in the world, it set the record for lowest outage in Palo Verde nuclear history, and contains no GHG. Nuclear Plant UTILITY BOARD MEMBER COMMENTS Brd Mbr Com Director Rocha invited all to attend Banner Hanging by Target Store for two servicemen serving in Rocha Afghanistan, Sunday at 9 a.m. He suggested the Azusa Senior Center as one of the sites for the automated Comment trash pick up demonstration. The CONSENT CALENDAR consisting of Items D-1 through D-6, were approved by motion of Board Consent Cal Member Carrillo,seconded by Board Member Gonzales and unanimously carried with the exception of item Appvd D-2 which was considered under the Special Call portion of the Agenda. 1. The minutes of the regular meeting of January 23,2012, were approved as written. Minutes appvd 2. SPECIAL CALL ITEM. Spec Call Item 3. Approval was given for the selection of De La Rosa&Co.to serve as underwriter to refund a portion Underwriters of the long term debt issued by the water and electric utilities in 2003. De La Rosa 4. Approval was given for the addition of$10,000 to the blanket purchase order of Coastline Equipment, Coastline Inc. Equip. P.O. 5. Approval was given for the addition of 42 days to the time of completion, Project W-266A, Water Project W- Main Replacement in Hilltop Avenue in Azusa, and San Bernardino Road in West Covina and Los 266A NOC Angeles County and Workman Avenue in West Covina; Project was accepted and the City Clerk's 42 days add Office was directed to execute the Notice of Completion and have the same recorded at the Office of To complete the Los Angeles County Recorder. 6. Approval was given to award a five year contract to Sequoia Financial Services for collection agency Sequoia Fin services for unpaid closed utility bills and property damages. Collection SPECIAL CALL ITEM Spec Call Item 2. Selection of Bond and Disclosure Counsel to Refund Water and Electric Utility Long Term Debt. Bond Cnsl Discussion was held regarding the issue and the fact that there was only a$5,000 difference between the low Discussion bidder and the City's legal Counsel Best Best&Krieger. Moved by Board Member Macias,seconded by Board Member Rocha and unanimously carried to approve the Hawkins, selection of Hawkins,Delafield&Wood LLP to serve as bond and disclosure counsel to refund a portion of Delafield& the long term debt issued by the water and electric utilities in 2003. Wood LLP SCHEDULED ITEMS Sched Items Initiation of AB 2514 Mandated Study of Applicability of Energy Storage System(s)for Azusa Light&Water. AB 2514 Assistant Director of Resource Management Lehr presented and detailed the item stating that in 2010 AB 2514 Lehr the Energy Storage Bill was signed into law which requires all electric utilities in California to undertake a Comments study of the applicability of energy storage technologies. If technologies are cost effective,the utility must set goals for procuring and installing,and the study must be initiated by March 1,2012 and completed by October 1, 2014. Moved by Board Member Carrillo,seconded by Board Member Macias and unanimously carried to authorize Initiate Study Azusa Light&Water to initiate a study of the feasibility and economics of procuring/installing energy storage Energy Storage systems, as required by California Assembly Bill 2514. System STAFF REPORTS/COMMUNICATIONS Staff Reports Assistant to the Director of Utilities Kalscheuer presented the Second Quarter Financial Report for Water C. Kalscheuer Utility; Fiscal year-to-date cash flow positive at $1.25 million. Water utility had a cash reserve of$22.7 FY 12 Mid million. Quarterly sales equal to prior year but down 25% from FY07, and debt service coverage of 2.19. Year Financial Regarding Electric there is a positive cashflow of$2.2 million. Reserve level of$13.9 million. ($12.6 min) Report Debt coverage of 10.9 is good,and sales equaled prior year level,but down about 10%from three years ago. ''— He responded to questions. 02/27/12 PAGE TWO Director of Utilities Morrow provided the Federal Legislative Report provided periodically by Morgan Dir of Utilities Meguire to SCPPA. The purpose is to monitor Federal legislation and regulations in water/energy areas. The Federal Federal budget for FY 13 and general energy policy are key items. Legislation Director of Utilities Morrow provided an update on the Water Supply. To date, LA areas has received 6.5 Dir of Utilities inches of rain and 16.3 is the historical average. Sierra snowpack is only 23% normal, State Water Project Update on allotment has been reduced from 60%to 50%,key reservoirs in state are at high levels and Lake Mead is much Water Supply improved. Director of Utilities Morrow provided an update on Electric Vehicle/Charging Station Update stating that Dir of Utilities L&W has solicited proposals for community electric vehicle charging stations and three bids were received. Electric Veh Plans include purchase of two electric vehicles by L&W for demonstration. Discussions ongoing with a Charging Stn vendor who may have grant funds for a couple of EV charging units. Discussion was held regarding Automated Trash Collection Workshops and staff advised that they would be Automated developing a formal contract amendment and the workshops would be held at the Azusa Senior Center,North Trash Recreation Center, and Edgewood Shopping Center. Collection Workshops It was consensus of the Board Members to adjourn. Adjourn TIME OF ADJOURNMENT 7:14 P.M. 41 LOT SECRETARY NEXT RESOLUTION NO. 12-C18. 02/27/12 PAGE THREE