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HomeMy WebLinkAboutMinutes - March 26, 2012 - UB LIGHT AZCJS&WATFRA CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,MARCH 26,2012—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairman Hanks called the meeting to order. Call to Order Chief of Police Sam Gonzalez led in the Flag Salute. Flag Salute ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO, MACIAS,HANKS, ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho,City Manager Makshanoff,Director of Utilities Morrow,Assistant to the Director of Utilities Kalscheuer,Assistant Director Water Operations Anderson,Assistant Director of Customer Service and Care Vanca, Assistant Director of Resource Management Lehr, Public Works Director/Assistant City Manager Haes, Assistant Director of Electric Operations Langit, Director of Economic and Community Development Christiansen, Chief Financial Officer Kreimeier, Library Director Johnson, Director of Recreation and Family Services Jacobs, Public Information Officer Quiroz, Finance Controller Paragas, Director of Information Services Graf,Assistant Library Director Strege,Chief of Police Gonzalez,City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Mr.Jorge Rosales addressed the Board Members and questioned why the item regarding Feasibility Study for J. Rosales sludge handling facilities did not go out to bid,why the item regarding Athens Services Refuse rate adjustment Comments commercial rates were increased and there was a reduction in cubic area,which was opposite residential rates. Staff advised that this item is only to schedule a Public Hearing for June 18, 2012 to consider a refuse adjustment and questions may be addressed at that Public Hearing.With regard to item Contract for Electronic Commerce Services,he questioned getting a late fee notice in the mail the next day after payments are due;he receives one every month and is concerned about the cost of mailing. Staff responded to the questions posed. UTILITIES DIRECTOR COMMENTS Dir Comment Director of Utilities Morrow provided an update on the water supply stating that there is a 45% increase in Water Update snow pack. He stated that there will be notices posted to use water wisely. UTILITY BOARD MEMBER COMMENTS Brd Mbr Corn Election of Officers: Election Moved by Board Member Gonzales,seconded by Board Member Rocha and unanimously carried to appoint Carrillo—Chair Board Member Carrillo as Chairman of the Utility Board. Moved by Board Member Gonzales,seconded by Board Member Rocha and unanimously carried to appoint Macias—Vice Board Member Macias as Vice Chairman of the Utility Board. Chair The CONSENT CALENDAR consisting of Items D-1 through D-4, were approved by motion of Board Consent Cal Member Hanks, seconded by Board Member Gonzales and unanimously carried. Appvd 1. The minutes of the regular meeting of February 27,2012, were approved as written. Minutes appvd 2. Approval was given to award a Professional Services Agreement to Civiltec Engineering Inc. to PSA Civiltec provide engineering services for the preparation of a feasibility study of various sludge handling Engr Sludge facility options for the Hsu-Canyon Membrane Water Filtration. Handling 3. Approval was given to schedule public hearing for regular City Council Meeting on June 18,2012 to Pub Hrg consider refuse rate adjustment for Athens Services, and authorize staff to prepare and mail public Refuse Rate notice of said hearing. June 18, 2012 4. Approval was given for Amendment No.2 to Long-Term Power Purchase Agreement(Wind Power) Pur Agmt between Iberdrola Renewables,Inc.and City of Azusa,and the Director of Utilities was authorized to Iberdrola execute the agreement. Renewables SPECIAL CALL ITEM Spec Call Item None. None SCHEDULED ITEMS Sched Items Local Resource Adequacy Capacity Purchase for 2013 from Calpine/Shell. Pur Capacity Moved by Board Member Hanks,seconded by Board Member Macias and unanimously carried to approve a Pur Local Res Local Resource Adequacy Capacity purchase of 31 MW for calendar year 2013 from Calpine (transacted Adequacy through a"confirm"with Shell acting on Calpine's behalf), and the Director of Utilities was authorized to Capacity execute the associated Confirmation Agreement. Calpine/Shell "No Cost"Letter of Intent with SAIC to Identify the Cost and Benefits of Installing a Local Smart Grid. Letter of Intent SAIC Local Lengthy discussion was held regarding the matter,it was then moved by Board Member Hanks,seconded by Smart Grid Board Member Macias and unanimously carried to authorize the Director of Utilities to finalize and execute a "no cost"Letter of Intent with an engineering consultant,SAIC,to identify the cost and benefits of a potential smart grid service procurement by Azusa Light&Water. 03/26/12 PAGE TWO Award of Contract for Electronic Commerce Services to Wells Fargo. Electronic Commerce Discussion was held regarding subject matter; it was then moved by Board Member Macias, seconded by Service Board Member Gonzales and unanimously carried to authorize the Director of Utilities to execute a three year Wells Fargo contract with Wells Fargo for electronic commerce services to improve utility customer service. STAFF REPORTS/COMMUNICATIONS Staff Reports Director of Utilities Morrow detailed the information on Electronic Vehicle Public Charging Stations-EV Electronic Connect and responded to questions posed. He stated that the next steps would be to finalize the agreement Vehicle and return it to Board Members for consideration. Azusa Light and Water will work with ECOtality agent Charging called EV Connect to identify suitable installation sites,and Site hosts will need to sign ECOtality permission Stations agreement. Director of Utilities Morrow detailed the information regarding Automated Residential Trash Collection Automated stating that workshops are being scheduled on April 5th at Memorial Park Easter Egg Hunt, April 14th at Residential Edgewood Center Parking Lot,April 21St at Jr.Olympic Meet at APU,and on April 24th at the Azusa Senior Trash Center. Workshops The Board Members recessed at 7:28 p.m. The Board Members reconvened at 8:25 p.m and recessed into Recess— Closed Session to discuss the following: Reconvene CLOSED SESSION Closed Session CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: Water rights regarding Main San Gabriel Basin Agency Negotiator: George Morrow, Utilities Director Negotiating Parties: Reiner Kruger,Monrovia Nursery Under negotiation: Price and terms of payment. The Board Members reconvened at 8:58 p.m. There was no reportable action taken in Closed Session. Reconvene No Reports It was consensus of the Board Members to adjourn. Adjourn TIME OF ADJ. RNMENT 8:59 P.M. SECRETARY NEXT RESOLUTION NO. 12-C21. 03/26/12 PAGE THREE