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HomeMy WebLinkAboutMinutes - June 25, 2012 - UB �,�: rN� �.�._,�li,2, . �„x, . ..SubR:i',I� u�.ir�E. t ° %mop . .± VSA LIGHT 'A'RTFR CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,JUNE 25,2012—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water(AL&W)Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Boardmember Gonzlaes called the meeting to order and led in the Flag Salute. Call to Order ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES,MACIAS,HANKS, ROCHA ABSENT: BOARD MEMBERS: CARRILLO ALSO PRESENT: Also Present City Attorney Ferre, City Manager Makshanoff, Director of Utilities Morrow, Assistant to the Utilities Director Kalscheuer, Pubic Works Director/Assistant City Manager Haes, Assistant Director of Electric Operations Langit, Police Captain Momot, Assistant Director of Water Operations Anderson, Assistant Director of Resource Management Lehr,Electric Test Technician Beterbide,Assistant Director of Customer Service and Care Vanca, City Clerk Mendoza, Acting Deputy City Clerk Hernandez. PUBLIC PARTICIPATION Pub Part Mr. Jorge Rosales addressed Board Members regarding items D-5, solicitation of proposals to provide J. Rosales inspection services for project W-265, and asked if formal bidding procedures applied to this project; and Comments E-1,two proposed electric vehicle public charging stations,expressing his concern for this expense during the economic times. Mr. Mike Lee addressed Board Members wishing good luck to Ms. Candace Toscano for her recent M. Lee retirement from city employment; inquired on the location of a proposed parking structure; and made Comments comments regarding a newspaper article on homeless. At this time,the meeting was taken over by Vice Chairman Macias who apologized for his tardiness. Chairman Takes Mtg. Utilities Director Morrow responded to question posed on project W-265 stating that the list of possible G. Morrow bidders is of those who have stated interest in the project, and the project will also be advertised should Responds to additional companies be interested in bidding. Question UTILITIES DIRECTOR'S COMMENTS Director's Comments Utilities Director Morrow gave a slide presentation on the Lodi Energy Center Dedication to be held on August 10, further information will be given; and he showed a video on"Pride in Public Power." UTILITY BOARD MEMBERS COMMENTS None The CONSENT CALENDAR consisting of Items D-1 through D-7, was approved by motion of Board Consent Cal Member Hanks,seconded by Board Member Gonzales and unanimously carried*,with the exception of item D 4 Spec Call D-4 which was considered under the Special Call portion of the Agenda. 1. The minutes of the regular meeting of May 29, 2012,were approved as written. Min appvd 2. The Mayor was authorized to execute a Two-Year Extension Agreement of the Low Income Home LIHEAP Energy Assistance Program (LIHEAP)with the State of California; and the following Resolution was Agmnt adopted and entitled: Extension A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA,EXTENDING THE LOW Reso INCOME HOME ENERGY ASSISTANCE PROGRAM FOR AZUSA RESIDENTS. 12-C43 3. A Certain Grants of Easement from Los Angeles County Flood Control District accepting permanent LACo grants of easement for Water Project W-265 was accepted;the following Resolution was adopted and Easement entitled, and City Clerk was authorized to file it at the Office of Los Angeles County Recorder: Proj W-265 A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Reso ACCEPTING CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING 12-C44 THEREOF. Spec Call 4. SPECIAL CALL RFP 5. Solicitation for Proposals to Provide Inspection Services for Water Main Replacement Project W-265 in Proj.W-265 Lark Ellen Avenue,Brookport Street,Bellbrook Street,Vogue Avenue,Benwood Street,Benbow Street, and Cypress Avenue in Los Angeles County, near West Covina was approved. 2011 Pwr Sourc 6. The Azusa Light& Water 2011 Power Source Disclosure Report and Posting was approved. Disc Rprt Risk Mngmnt 7. The clarified Appendix D-1 of the Azusa Power Resources Risk Management Policy was approved. Policy Spec Call SPECIAL CALL ITEMS Agreement 4. Approval of Contract with J. De Sigio Construction,Incorporated for Water Main Replacement Project J. De Sigio W-265. Construction Water Main Boardmember Hanks addressed the item requesting staff to collect samples of the removed pipes to Replacement visually see the damaged. Proj W-265 Moved by Boardmenber Hanks,seconded by Boardmember Rocha and unanimously carried*,to award a contract to J. De Sigio Construction, Inc. for Water Main Replacement Project W-265,which includes replacement of 6,200 linear feet of water main of various sizes and appurtenances in Lark Ellen Avenue, Brookport Street, Bellbrook Street, Vogue Avenue, Benwood Street, Benbow Street, and Cypress Avenue in Los Angeles County, near West Covina in amount not-to-exceed $1,429,780. 06/25/2012 PAGE TWO SCHEDULED ITEMS: Sched Items License Agreements with ECOtality for Furnishing and Installing (i) a Level II Electric Vehicle Public EV Charging Charging Station at City Hall Parking Lot, and (ii) a Level III DC Fast Charging Station at 6th and San Stations Gabriel. Utilities director Morrow introduced the item stating that this has been an ongoing effort to find options to G. Morrow minimize the cost of installing Electric Vehcile (EV) charging stations units. This is a national project Comments managed by the Department of Energy who is deploying several thousand EV chargers to a number of metropolitan areas;AL&W has been negotiating with ECOtality using their grant money,and two proposed locations to install the EV charges are being presented for consideration of the Board.The only expense to AL&W will be to extend electric service to the units;maintenance of the chargers will be the responsibility of ECOtality,and the AL&W will receive 50%of any revenue proceeds;the public will also benefit with the stations attracting travelers to stop and visit the city while charging their vehicles; and it will be an opportunity to purchase two electric vehicles for City staff's use. Discussion was held regarding the city hall location not being accessible to the public, the cost to extend Discussion electric services to the station, and the upkeep due to possible graffiti vandalism. After further discussion, Boardmenbers requested staff to look into changing the City Hall location to Light and Water, which they consider it has better access to the public. Moved by Borarmember Hanks,seconded by Chairman Pro-tem Macias,and unanimously carried*to reject Approve Opt option 1,a Level II EV station ad City Hall;and to approve option 2,a Level IIIDC Fast Charging Station at 2 Only, 6th& 6th and San Gabriel. San Gab Rate Schedule "EDR-2" Revising Economic Development Electric Rate Discounts for Qualified Non- Renewal Residential Electric Customers. EDR-2 Electric Utilities Director Morrow addressed the item stating that this is to replace the current Rate Schedule due to Utility expire June 30, 2012, which provided 10-20% discount for a 3 year period to commercial/industrial Rate Sched customers;the new discount will be for 3 years at a discount of 15%and a term of 60 months;he explained Non- the premium option, and gave detailed information on how the discounts will be provided to new or Residential expanded customers; this discount is possible due to the surplus energy; the revenue will be higher than Customers selling it in the wholesale market; and the longer the customer stays in business, the more the city and AL&W benefits. Discussion was held regarding new and expanding customers, the period of time they need to be in this Discussion program, how to encourage new businesses, and Boardmembers instructed staff to set up policies as to qualifying customers, specifically the number of years to stay in business in order to qualify them. Boardmember Hanks offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL AND UTILITY BOARD OF THE CITY OF AZUSA, Reso 12-C45 CALIFORNIA, APPROVING ELECTRIC UTILITY RATE SCHEDULE "EDR-2-ECONOMIC DEVELOPMENT RATE"PROVIDING ECONOMIC DEVELOPMENT INCENTIVES FOR QUALIFIED COMMERCIAL AND INDUSTRIAL ELECTRIC CUSTOMERS. Moved by Boardmember Hanks,seconded by Chairman Pro-tem Macias and unanimously carried to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board: AYES: BOARD MEMBERS: GONZALES, MACIAS, HANKS, ROCHA NOES: BOARD MEMBERS: NONE ABSENT: BOARDMENBERS: CARRILLO It was consensus of the Boardmembers to cancel the Utility Board Meeting of August 27, 2012. Cancel Aug UB Mtg 06/25/2012 PAGE THREE STAFF REPORTS/COMMUNICATIONS Staff Rpts Utilities Director Morrow provided information on the results of smart grid study done regarding the cost and Info Smart benefits of a potential smart grid project implementation by the Azusa Light and Water. Grid Proj Utilities Director Morrow provided information regarding the Annual Adjustment of Replacement Water Update Adj Costs Adjustment and Temporary Leasing of Excess Water Rights. He indicated that there will not be a Repl Cost surcharge increase due to the surplus on hand. Utilities Director Morrow gave an update on the San Juan Unit stating that this is still an ongoing project;he Update explained that SB 1368,if approved,will force plants to make environmental improvements which may cause San Juan a shut down of the San Juan Plant;Natural Resource Defense Council and Sierra Club are after entities that Unit are involved in San Juan putting AL&W to be under more scrutiny,and the environmental agencies efforts to close down the San Juan unit claiming contamination. This is a contamination free facility and the haze, which is claimed to be problematic for health,is to improve air visibility only,but causes no contamination. Moved by Boardmember Hanks seconded by Boardmember Gonzales and unanimously carried*to adjourn Adjourn TIME OF ADJOURNMENT: 8:00 P.M. i VERA MENDOZA, SECRETARY NEXT RESOLUTION NO. 12-C46. * Indicates Chairman Carrillo absent. 06/25/2012 PAGE FOUR