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HomeMy WebLinkAboutMinutes - September 24, 2012 - UB AZUSA iIG31T u V:ATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, SEPTEMBER 24,2012—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water(AL&W)Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Vice-Chairmember Macias called the meeting to order. Call to Order Pledge to the flag was lead by City Manager Makshanoff. Flag Salute ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, MACIAS, HANKS, ROCHA ABSENT: BOARD MEMBERS: CARRILLO ALSO PRESENT Also Present City Attorney Ferre, City Manager Makshanoff, Director of Utilities Morrow, Pubic Works Director/Assistant City Manager Haes, Interim Finance Director Paragas, Acting Assistant Director Customer Care&Solutions Kalscheuer,Police Lieutenant Chavez,Assistant Director of Water Operations Anderson, Assistant Director of Resource Management Lehr, Assistant Director of Electric Operations Langit, City Clerk Mendoza, Acting Assistant City Clerk Hernandez. PUBLIC PARTICIPATION Pub Part None. UTILITIES DIRECTOR'S COMMENTS Director's Comments It was consensus of Boardmembers to move forward for discussion, the informational verbal item F-2, an Update on Automated Trash Collection Contract Amendment,from Staff Reports/Communications Section. Information Utilities Director Morrow, addressed the item stating that during the spring public outreach, information Athens from the public was collected regarding the automated services; an amendment to the agreement has been Automated drafted and reviewed by Athens;and the kick off meeting of negotiations with Athens will be on September Trash 25. Light discussion was held regarding large amounts of brush debris and how this will benefit the city. Collection UTILITY BOARD MEMBERS COMMENTS Board None. Members Comments The CONSENT CALENDAR consisting of Items D-1 through D-14, was approved by motion of Board Consent Cal Member Hanks, seconded by Board Member Rocha and *unanimously carried. 1. The minutes of the regular meeting on July 23, 2012 were approved as written. Min appvd 2. The following Resolution was adopted and entitled: A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Reso 12-C72 ACCEPTING A CERTAIN GRANT OF PERMANENT EASEMENT AND DIRECTING THE Accept RECORDING THEREOF. Easement 3. The following Resolution was adopted and entitled: A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Reso 12-C73 APPROVING A QUITCLAIM OF CERTAIN GRANT OF EASEMENT AND DIRECTING THE Quitclaim of NOTARIZATION THEREOF. Easement 4. The solicitation for Request For Proposals for Lock Box Services was authorized. RFP Loc Box 5. The Landscape and Irrigation Maintenance Specifications for Azusa Light & Water Facilities was Bids Landscp approved and the City Clerk was authorized to commence advertisement to solicit formal bids. & Irrigation 6. The Director of Utilities was authorize to execute a License Agreement with ECOtality for furnishing Lic. Agmnt and installing a "Level II" electric vehicle public charging station at the Light & Water office front ECOtality parking lot;and the expense for extending electric service to the charger pedestals,in the amount not-to- exceed $20,000 was authorized. 7. The issuance of a blanket Purchase Order for $1,200,000 with the City of Glendale under the P.O. Glendale provisions of Section 2-523 (d) of the Azusa Municipal Code was approved. 8. The conceptual plan to upgrade the existing Electric SCADA System was approved, and staff was Bids Elect authorized to solicit proposals/bids. SCADA Sys 9. The plan for a concrete block fence along the south side perimeter of the Electric Division Yard was Block Fence approved and staff was authorized to solicit for bids. Elect Yard 10. The purchase of a new Chevrolet pick up work truck from National Auto Fleet Group for use of Purchase of Electric Division Distribution Supervisor in the amount not-to-exceed$23,873,including sales tax and Chevrolet PU delivery charges, pursuant to Azusa Municipal Code(AMC) Section 2-523(e), was approved. 11. Formal sealed bids was waived in accordance with the Municipal Code Section 2-523(e), and the Purchase purchase of a Vactor Hydroexcavator Truck was awarded to Haaker Equipment Company pursuant to Vector Hydro National Joint Powers Alliance Cooperative(NJPAC)Purchasing Agreement Contract No. 031710 in Truck the amount of$398,879.78 including tax, delivery, discount, and administrative fees. 12. Staff was authorized to post a$500,000 financial security with ISO for the purpose of participating in Post Financial the ISO's auction of 2013 Congestion Revenue Rights (CRRs) scheduled for November 6, 2012. Security 13. The latest APPA Safety Manual (15th Edition 2012) as the primary safety guidelines/rules for electric APPA Safety workers was adopted. Manual 14. A "Support" position in postponing the closure of the Puente Hills Landfill was approved, and the Ltr Support Mayor was authorized to sign a letter urging the Los Angeles County Board of Supervisors to amend Puente Landfill the Conditional Use Permit to keep the landfill open until October 31, 2018. 09/24/2012 PAGE TWO SPECIAL CALL ITEMS Spec Call None None SCHEDULED ITEMS .— Approval of Phase II Renewable Development Agreement: Sched Items Utilities Director Morrow addressed the item stating that AL&W is in Phase I of an agreement with Southern SCPPA California Public Power Authority (SCPPA) since 2006, which has served its purpose. Changes have Agreement occurred since then, and a Phase II agreement was prepared. The purpose of this agreement is to explore, Phase II investigate, and analyze projects; it helps Azusa get"economy of scale"benefits along with other SCPPA members. This agreement is voluntary and AL&W only pays on projects in which they are involved. Moved by Boardmember Hanks,seconded by Boardmember Gonzales and*unanimously carried to approve Phase II of the Renewable Development Agreement with SCPPA and to authorize the Mayor to execute the Agreement. Update on the La Paz Project and Request for Authority to Withdraw Participation in the Project. La Paz Project Withdraw Utilities Director Morrow addressed the item giving a brief description of what the La Paz Project involves, Participation and explained that the developer is not making the kind of progress that the members expected.There have been many unfavorable changes since 2010,and as a result of this,other SCPPA members are withdrawing from this project. Moved by Boardmember Hanks,seconded by Boardmember Rocha and*unanimously carried to authorize Staff to withdraw Azusa's participation in the La Paz project. Approval of Selection of UtiliWorks Consulting LLC to Provide Consulting Services Related to the Utility Utiliworks Meter Replacement Project. Meter Replacement Utilities Director Morrow addressed the item stating that staff solicited consulting services proposals from Project experienced companies to assist in the study and preparation of Request for Proposals(RFP)solicitation for advanced meter infrastructure,and UtilitiWorks Consulting,LLC was the lowest and most responsive.The service will consist of three phases;to prepare the development of the RFP,to evaluate proposals received, and to work on a contract with a vendor. Light discussion was held regarding the possibility of getting assistance from SCAPA, cost of the project and the loss of jobs of meter readers. Moved by Baordmember Gonzales, seconded by Boardmember Hanks and *carried,Boardmenber Rocha voting no,to approve the selection of UtiliWorks Consulting,LLC for professional consulting services in an amount not-to-exceed $39,600. STAFF REPORTS/COMMUNICATIONS Staff Rpts Fourth Quarter Financial Report for FY 2011-12: Assistant to the Utilities Director Kalscheuer gave the Fourth Quarter Financial Report for last FY 2011-12 Information of water and electric utility. He highlighted on the slight negative cash flow on the retail services for water Financial utility, and the positive net cash flow on electric utility giving detailed information of the reasons for these Report changes; he gave information on cash reserve, increase in sales on water utility, current operating budget, long term debt and money received from loans. Light discussion was held regarding operating expenses, capital expenditures,and likelihood that electric rates will be lower January 1 due to power cost adjustment. 09/24/2012 PAGE THREE Update on Automated Trash Collection center Amendment: Auto Trash Collect mvd The item was moved to the Utilities Director's Comment portion of the meeting. Update on Lodi Energy Center: Lodi Energy Center Utilities Director Morrow addressed the item stating that the dedication of the Lodi Energy Center(LEC)in the City of Lodi, on August 10, was a great success, and played a video of the dedication. Update on Canyon Basin Water Management-City of Glendora: Utilities Director Morrow addressed the item stating that staff had previous concerns on the City of Glendora Glendora taking water from Azusa's Canyon Basin without contributing to the management of water supply. Staff held Participation meetings with Glendora regarding this issue, and progress is being made. Glendora will be joining the on Mngmnt of committee of 9, a group who controls the water that comes down the canyon, and to which Azusa holds 4 Canyon Basin seats,Monrovia 1,and Covina and Monrovia Nursery the other 4. Glendora will take over a current vacant seat by Monrovia Nursery and will start sharing some the costs involved in the management of the basin. Water Quality Authority Board Elections: Utilities Director Morrow addressed the item stating that a seat will be vacated by the City of Whittier on the Water Quality Water Quality Authority Board. Azusa has the ability to nominate a representative to fill the upcoming Authority vacant seat, and asked if any of the Boardmembers are interested in being nominated, to contact staff. Board Elections Legislative Update from California Municipal Utilities Association (CMUA): Utilities Director Morrow addressed the item stating that this is a Legislative Update provided by CMUA. Legislative Boardmember Rocha asked about SB37,which prohibits a recycler to accept fire hydrants. Staff responded Update that licensed recyclers are required to get certain contact information of the person turning in items for recycling, and additional information will be sent to the Board regarding this bill. Update on Cap-and-Trade Program for Greenhouse Gases: Cap-and- Trade Program Utilities Director addressed the item explaining that this program will not benefit AL&W; the sale and Greenhouse amount of these allowances generated high risk and monetary exposure for Azusa without certainty of having Gasses the ability to buy them back at a reasonable price;the price to buy back will be twice as high to what they are being forced to sell;this is a risk and exposure that does not make sense.It was recently found out that Azusa is being exempted from certain requirements that allow not to dump extra allowances,they can just be given and be used in compliance with the green house laws;there is no longer a requirement to sell them.AL&W is taking back the earlier designation of these allowances. It was consensus of the Board Members to adjourn. TIME OF ADJOURNMENT: 7:38 P.M. Adjourn -G1:7SECRETARY NEXT RESOLUTION NO. 12-C74. * Indicates Chairman Carrillo absent. 09/24/2012 PAGE FOUR