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HomeMy WebLinkAboutMinutes - October 22, 2012 - UB AZSA LLIGHTUR WATU CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,OCTOBER 22,2012—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session,at the above date and time,at the Azusa Light and Water(AL&W)Conference Room, located at 729 N.Azusa Avenue,Azusa, California. Chairmember Carrillo called the meeting to order. Call to Order Pledge to the flag was lead by Chairman Carrillo. Flag Salute ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, CARRILLO,MACIAS, HANKS, ROCHA ABSENT: BOARD MEMBERS:NONE ALSO PRESENT Also Present City Attorney Ferre, City Manager Makshanoff, Pubic Works Director/Assistant City Manager Haes, Director of Utilities Morrow,Interim Finance Director Paragas,Acting Assistant Director Customer Care& Solutions Kalscheuer,Police Lieutenant Chavez,Assistant Director of Water Operations Anderson,Assistant Director of Resource Management Lehr, Assistant Director of Electric Operations Langit, City Clerk Mendoza,Administrative Technician Acting Assistant City Clerk Hernandez. PUBLIC PARTICIPATION Pub Part Mr. Jorge Rosales addressed the meeting regarding Item D-9, Landscape and Irrigation Maintenance J. Rosales Contract, questioning the large discrepancy between lowest and highest bidder, the bid documents, and, Comments concerns regarding the cost of the 3 year agreement; and Item E-2, Electric Vehicle Rate Schedule, questioning what were the basis for the 50 kWh threshold to qualify for a discount. Acting Assistant Director Customer Care&Solutions Kalscheuer responded to question regarding item D-9, Staff stating that this bid contains a comprehensive bid specification that includes all facilities;all contractors were Responds given a tour of the facilities and were asked to bid on the lawn square footage to maintain the landscape areas. Item E-2 will be responded at the time the item is discussed. UTILITIES DIRECTOR'S COMMENTS Director's Comments Utilities Director Morrow addressed the Boardmembers on the following items: Showed a picture of the ice trailer unit that was placed on 0`h&Sierra Madre the past weekend,to provide Ice Trailer ice to residents to keep their refrigerated items cool during the 10-12 hour power outage that resulted from Edison's pole replacement project. Consent Calendar Item D-5,the renewal of the 2013 San Juan Firming Agreement will be for a period of two Consent Cal years instead of one,and with a 30 day termination clause. Item D-5 Consent Calendar Item D-2,Blanket Purchase Order(P.O.)with EDF Trading North America,is similar to Consent Cal and enabling agreement, it is called basic swaps,in which AL&W purchases power that is better in certain Item D-2 locations, and sells it to a counterparty simultaneous to the purchase; these are unique arrangements and services, and this P.O. is necessary to make the purchase. UTILITY BOARD MEMBERS COMMENTS Board Members Mayor Rocha addressed the meeting regarding green barrels for recycling asking who supplies them. Staff Comments responded that the barrels distributed by AL&W were a one time purchase,and indicated that residents need to purchase their own barrels. If the automated contract with Athens is approved,residents will be provided with a barrel but until that time residents should use their own barrels. The CONSENT CALENDAR consisting of Items D-1 through D-9, was approved by motion of Board Consent Member Hanks,seconded by Board Member Gonzales,and unanimously carried,with the exception of Item Calendar D-2 which was handled in the special call portion of the agenda. 1. The minutes of the regular meeting on September 24, 2012 were approved as written. Min appvd 2. SPECIAL CALL. Sepc Call 3. The Mayor was authorized to execute the amendment to the Transmission Control Agreement("TCA"). TCA Agmnt 4. The 2013 Resources Adequacy Plan prepared for filing with the California Independent System CAISO Operator(CAISO)was approved. Resource Plan 5. Staff was authorized to renew the firming arrangement for San Juan Unit 3 with Arizona Public Service San Juan (APS),and the Director of Utilities was authorized to execute the final agreement with APS. Unit 3 6. The Agreement Regarding the Use of Nondisclosure Information with the Northern California Public NCPA Power Agency(NCPA)was approved,and the Director of Utilities was authorized to execute the same. Agmnt 7. The proposal by RT Lawrence Corporation for payment processing services was approved, and the RT Lawrence Mayor was authorized to execute the Professional Services Agreement subject to review by City Corp Agmnt Attorney. 8. The selection of Siemens Industry Inc. for performing the preventive maintenance on two SF6 circuit Siemens Ind. switchers in the amount not-to-exceed $21,180 was approved; and the Director of Utilities was SF6 Switchers authorized to award the maintenance contract to Siemens subject to final review by legal counsel. 9. The landscape and irrigation maintenance contract for Azusa Light&Water facilities was awarded to Marina Marina Landscape Inc. in the amount of$96,372 for three years($32,124 per year). Landscape SPECIAL CALL ITEMS Spec Call Boardmember Hanks addressed Consent Calendar Item D-2,stating that this is a controversial item due to Hanks the threshold of$10,000 Blanket Purchase Orders, and stated for the record that there is no competitive Comments market for this service. Moved by Boardmember Hanks,seconded by Boardmember Gonzales and unanimously carried to approve P.O. EDF the issuance of the blanket Purchase Order for$500,000 with EDF Trading North America, LLC under the Trading provisions of Section 2-523(d)(no competitive market)of the Azusa Municipal Code was approved. Blanket P.O. 10/22/2012 PAGE TWO Sched Items SCHEDULED ITEMS Agreement with San Gabriel Valley Municipal Water District for Supplemental Water Supply to Hsu- SGV Muni Canyon Water Filtration Plant. Water Dist Agmnt Assistant Director of Water Operations Anderson addressed the item stating that when the Water Treatment Plant was built,AL&W installed a 12-inch pipeline;since then,AL&W negotiated with 4-cities to connect to the pipeline;this agreement also provides a supplemental or back-up water supply,as available,in the event of emergency situation. Moved by Boardmember Hanks,seconded by Boardmember Rocha,and unanimously carried to approve the "Water Supply Agreement"between the City of Azusa and the San Gabriel Valley Municipal Water District and to authorize execution by the Director of Utilities. Rate Schedule"EV"Establishing an Off-Peak Charging Discount for Electric Vehicles. Rate Schedule EV Utilities Director Morrow,addressed the item stating that this schedule will benefit everyone,since it is an incentive to charge during the night when there is more electricity available,between 10:00 p.m. and 6:00 a.m.; it would be costly to install a special meters as it requires electricians,wiring and special service line, or a sub-meter in the property; special meters can be something to consider in the future; the 50 kWh threshold is being used as the baseline, if users use more than 50 kWh anything above, a 5 cent per kWh discount will apply;the 500 kWh maximum estimate was based on the average of what a vehicle can take; this is a first step to give some incentive. Boardmember Gonzales offered a Resolution entitled: Reso No. 12-C82 A RESOLUTION OF THE CITY COUNCIL AND UTILITY BOARD OF THE CITY OF AZUSA, EV Rate Sched CALIFORNIA, APPROVING ELECTRIC UTILITY RATE SCHEDULE EV TITLED "ELECTRIC VEHICLE OFF-PEAK CHARGING DISCOUNT" TO ENCOURAGE OFF-PEAK CHARGING OF ELECTRIC VEHICLES BY RESIDENTIAL CUSTOMERS. Moved by Boardmember Gonzlaes,seconded by Boardmember Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Board: AYES: COUNCILMEMBERS: GONZALES,CARRILLO, MACIAS, HANKS, ROCHA NOES: COUNCILMEMBERS:NONE STAFF REPORTS/COMMUNICATIONS Staff Rpts A Short History of the Committee of Nine Chet Anderson gave a background of the San Gabriel River Water Committee,or Committee of Nine,which Committee of was established as the result of the 1889 Compromise Agreement,to control water rights in the San Gabriel Nine History River. Further explanation was given on members and the type of projects on which the Committee participates and shares the cost. San Juan Project Update Utilities Director Morrow gave an update on the San Juan Project,stating that there is current negotiations San Juan Proj with people in the southwest; some of the old units are being shut down, such as one and two from Update California, and participants are withdrawing from those units and purchasing AL&W megawatts; future meetings are schedule to continue negotiations,and updates will be presented to the board as they become available. 10/22/2012 PAGE THREE My Waste App Update Acting Assistant Director, Customer Care & Solutions Kalscheuer, introduced the new My-Waste My Waste Application for Azusa's Recycling Program, which customers can use to learn about trash and recycling App Update services available, collection schedule, residential guide, and general information; staff will continue to expand this applications to Light& Water services. E-Box Update Acting Assistant Director, Customer Care & Solutions Kalsheuer, gave an update on the E-Box Services E-Box stating that the Utility Board approved a contract with Wells Fargo in January 2012,which called for Wells Update Fargo to consolidate all electronic payments and transmit to AL&W;contract issues were resolved in August, and services commenced in September;in one month time 2,593 transactions were processed amounting to over$425,000 in payments,and reduced payment time by 3-4 days. It was consensus of the Board Members to adjourn. Adjourn TIME OF ADJOURNMENT: 7:23 P.M. SECRETARY NEXT RESOLUTION NO. 12-C83. 10/22/2012 PAGE FOUR