The URL can be used to link to this page

Home My WebLink AboutMinutes - Novmeber 25, 2013 - UB 1 ri AZUS_A LIGHT & 'WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,NOVEMBER 25,2013—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session, at the above date and time, at the Azusa Light and Water(AL&W) Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Vice-Chairman Gonzales called the meeting to order. Call to Order Pledge to the flag was led by Boardmember/Councilmember Edward Alvarez. Flag Salute ROLL CALL Roll Call PRESENT: BOARDMEMBERS: GONZALES, ALVAREZ, ROCHA ABSENT: BOARDMEMBERS: CARRILLO, MACIAS STAFF MEMBERS PRESENT Also Present """ City Attorney Ferre, City Manager Makshanoff,Director of Public Works/Assistant City Manager Haes, Utilities Director Morrow, Police Chief Gonzalez, Police Captain Momot, Assistant Director of Electric Operations Langit,Assistant Director of Water Operations Anderson,Assistant Director Customer Care& Solutions Kalscheuer,Assistant Director of Resource Management Lehr,Accounting Executive Analyst Reid,Senior Electric Engineer Vuong,Utilities Administrative and Finance Service Manager Graham,City Clerk Cornejo, Assistant/Deputy City Clerk Hernandez. PUBLIC PARTICIPATION Pub Part None given. UTILITIES DIRECTOR COMMENTS Director's Comments Utilities Director Morrow wished everyone a happy and safe Thanksgiving Holiday. BOARDMEMBERS COMMENTS Brdmbrs Comments Boardmember Rocha wished all a happy Thanksgiving Holiday, and thanked the Police Department, Utilities and Parks and Recreation for helping residents that he referred to them for assistance. Boardmember Alvarez and Vice Chairman Gonzales, wished everyone a happy Thanksgiving Holiday. The CONSENT CALENDAR consisting of Items D-1 through D-14, was approved by motion of Consent Boardmember Rocha, seconded by Boardmember Alvarez,and*carried with the exception of item D-10 Calendar D-10 which was handled under the Special Call Portion of the agenda. Spec Call 1.The minutes of the regular meeting of October 28, 2013,were approved as written. Min appvd 2. The scheduled Utility Board meeting of December 23, 2013, was canceled. Cancel Mtg 3.The$60,000 Demonstration Energy&Efficiency Developments(DEED)Grant for Residential Thermal DEED Grant Energy Storage (TES)Research, from the American Public Power Association was accepted, and the for Energy Mayor was authorized to execute the associated Grant Agreement. Storage 4.The modifications to Azusa Light& Water's Energy Efficiency Programs, effective January 1, 2014, Water's Energy were approved, and the Utilities Director was authorized to approve and report to the Utility Board, Efficiency Prog periodic program updates as needed to meet cost effectiveness goals and changes in legislation and/or Updates regulations. 5. Staff was authorized to renew the energy exchange and firming arrangement for San Juan Unit 3 with Agmnt San Arizona Public Service(APS)and Director of Utilities was authorized to execute the final agreement. Juan Unit 3 6. The following Resolution No. 13-C91 was adopted and entitled: Reso GHG Allowance Use A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE AZUSA ALLOCATED GREEN HOUSE GAS(GHG)ALLOWANCE USE AND PROCEEDS POLICY. 7.The plan and specifications for Project LD2013-10 were approved, and the City Clerk's Office was Bids authorized to advertise the project and solicit formal bids for the furnishing and installing of underground Underground electric substructures along Foothill Boulevard between Azusa Avenue and Dalton Avenue. Substructures 8.The following Resolution No. 13-C90 was adopted and entitled: Reso Grant of Easement, A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA Rosedale ACCEPTING A CERTAIN GRANT OF PERMANENT EASEMENT AND DIRECTING THE Propery RECODING THEREOF. (Lemon Swirl Dr., Lot 2, Tract 54057-18 in Rosedale) 9.In accordance with Section 2-523 (d),Article VII,Chapter 2 of the Azusa Municipal Code,the issuance Purchase of of a Purchase Order to McAvoy & Markham, of Irvine, CA, in an amount not-to-exceed $19,224 Meters for the purchase of 360 Automated Meter Reading(AMR)meters was approved. 10. SPECIAL CALL ITEM Spec Call 11. The proposal by inContact for a computer based phone system was approved, and the Mayor was inContact Svcs authorized to execute the Professional Services Agreement subject to review by the City Attorney. Agmnt 12. The amendment to add an additional 60 square feet of space for an emergency generator to the current Amend Communications Site Lease Agreement with Verizon Wireless at the Hsu-Canyon Filtration Plant and Verizon the associated Letter of Authorization for an Application For Zoning/Land Use Entitlements were Agreement approved. 13. The following Resolution No. 13-C89 was adopted and entitled: Reso Budget Amendment 11/25/2013 PAGE TWO A RESOLUTION OF THE UTILITY BOARD/CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING THE FISCAL YEAR 2013-2014 OPERATING BUDGET FOR THE WATER UTILITY TO PAY FOR ARBITRAGE REBATE. 14. The execution of a confidentiality agreement with Tenaska Energy by the Director of Utilities was Tanaska approved. Energy Agmnt SPECIAL CALL ITEMS Special Call Revised Specification for a Perimeter Fence at the Electric Division Yard (1020 W. 10th Street) and Revised Authorize City Clerk to Advertise for Bids or Solicit Proposals. Specifications Fence at Utilities Director Morrow answered questions posed by the Boardmembers stating that the fiscal impact for Electric Yard, this project is estimated to be less than$100,000;staff has been communicating with prospective vendors, 10th Street and the estimates are 20% lower than the bid received on March 12,2013,which was$128,000;the high cost of the bid was due the need to installing footings that had to be dug to a certain depth;this would have also created an encroachment on existing drainages;the new proposed wall requires different support which will be less costly; this type of precast wall is common in the east coast, is easier to install, and it has a decorative texture that makes it look attractive,it has compatible life expectancy with the block wall;local vendors are encouraged to bid;although,this product cannot be obtained locally;should the Board decide not to use pre-cast walls,the previous bid for the brick wall cannot be considered as it has been rejected. Moved by Boardmember Rocha,seconded by Boardmember Gonzales and*carried,to approve the revised block wall specification for the south perimeter fence in the Electric Division Yard located at 1020 W. 10th Street; and the City Clerk was authorized to advertise for bids or solicit proposals for same. SCHEDULED ITEMS Sched Items ko mow Authorization to Solicit Proposals for Emergency and Special Project Electric Equipment and Material RFP Supplier. Emergency and Special Project Utilities Director Morrow explained that during the July,2013,power outages in the San Gabriel Valley,a Electric great deal of work was done in trying to find the needed materials to respond to the emergency; having a Equipment and supplier will help for emergency preparedness; currently AL&W does not have a convenient source for Material emergency supplies;there are a number of companies to choose from when considering someone that can Supplier provide the needed supplies for electric utilities during a catastrophic event,and can also assist in normal inventory replenishment; AL&W currently has two facilities for storing, but there is not enough room to hold the materials that may be need in an emergency. Discussion was held regarding requesting proposals, the cost for buying and storing supplies, having supplies readily available in emergency situations,having an agreement for them to carry over and above what is normally required, using same parts that other companies use and store to reduce the cost, and certain parts being unique to AL&W,the time for delivery from local suppliers,the price for storage may be higher than the price for parts. Moved by Boardmember Rocha, seconded by Boardmember Alvarez and *carried to approve the solicitation of proposals to acquire emergency,special project,and critical needs equipment/materials,and related services, from one or more local/regional suppliers as per the Scope of Work. `-� STAFF REPORTS/COMMUNICATIONS Staff Reports 11/25/2013 PAGE THREE First Quarter Budget Reports for Water and Electric Utilities. First Quarter Budget Report Utilities Administrative and Finance Service Manager Graham informed the Boardmembers that public utilities are performing very well financially,cash reserves are strong,electric has met its minimum reserve and water is close to meeting it, customers have been doing a great job with conservation efforts,which is the result of the 5%decrease in sales from last year,but retail sales are strong;electric is performing well, kWh sales are slightly higher,and both utilities revenues have exceeded expenses;debt service coverage are strong, debt is low, AL&W is off to a good start for the fiscal year.. Azusa Water Supply Update. Water Supply Update Utilities Director Morrow stated that there is no change in the water picture, California is still in severe drought;the Water Master purchased water that is running down the river,but it is expensive and it will run until November 28,2013;staff is trying to divert as much as possible into the storage basins before it dries up,but there are limitations due to the infrastructure;there are hopes for a good rain season;regarding the State Water Project where a good portion of Azusa's water comes from,the initial allocation this year will be reduced to 5% from the 50-90% normally delivered from Northern California through the Delta aqueducts; the reservoirs in northern California are also very low; the three reservoirs above Azusa are almost dry, and there are no reserves; after the winter if things don't improve, there may be the need to move the water rationing program up one more notch,which means only 2 days a week for yard watering and the 3rd tier for pricing comes into effect. Discussion was held regarding the spreading grounds on Mirador,which are surrounded by Azusa wells, water percolates into the ground,and is pumped back up,it gets treated and cleaned by the aquifer;during the Madre fire, water was taken from this area;however,the acquifer did not lose much water. Update on Puente Hills Closure Waste Disposal. Update on Utilities Director Morrow stated that Puente Hills closed October 31,2013,green waste is being diverted to Puente Hills Recycled Wood Products in Pomona,and the rest of the rubbish to the Mid-Valley Landfill in Rialto,which Closure is operated by Athens;staff has come to an agreement with Athens on the selection of a consultant to work with Athens on a study of the incremental cost of delivering waste to a farther landfill; a confidentiality agreement will be prepared in order to start the study. Moved by Boardmember Rocha,seconded by Boardmember Alvarez and*carried to adjourn the meeting. Adjourn TIME OF ADJOURNMENT: 7:10 P.M. NEXT RESOLUTION NO. 13-C92. *Indicates Chairman Macias and Boardmember Carrillo absent. 11/25/2013 PAGE FOUR