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Home My WebLink AboutMinutes - February 25, 2013 - UB • AZUS.A LIGtlT d WATER CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY,FEBRUARY 25,2013—6:30 P.M. The Utility Board/City Council of the City of Azusa met in regular session, at the above date and time, at the Azusa Light and Water(AL&W) Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairman Carrillo called the meeting to order. Call to Order Pledge to the flag was lead by Boardmember Hanks. Flag Salute ROLL CALL Roll Call PRESENT: BOARD MEMBERS: GONZALES, MACIAS, CARRILLO HANKS, ROCHA ABSENT: BOARD MEMBERS: NONE ALSO PRESENT Also Present City Attorney Ferre, City Manager Makshanoff, Utilities Director Morrow, Assistant Director Customer Care & Solutions Kalscheuer, Police Lieutenant Bertelsen, Assistant Director of Resource Management Lehr,Assistant Director of Electric Operations Langit,Assistant Director of Water Operations Anderson, Secretary Mendoza, Assistant Secretary Hernandez. PUBLIC PARTICIPATION Pub Part None given. None UTILITIES DIRECTOR'S COMMENTS Director's Comments Utilities Director Morrow gave an update on legislature introductory bills,stating that Friday,February 22, was the dead line for bill introduction; 2,189 bills were introduced;these are182 bills less than two years ago. UTILITIES BOARDMEMBERS COMMENTS Board Members Chairman Carillo addressed the meeting expressing his appreciation to Board Member Hanks and thanking Comments him for his years of service to the community, as this was his last meeting at the Utility Board. The CONSENT CALENDAR consisting of Items E-1 through E-4, was approved by motion of Board Consent Member Gonzales, seconded by Board Member Hanks, and unanimously carried. Calendar 1.The minutes of regular meeting of January 28, 2013,were approved as written. Min appvd 2. The new (ED25 & ED26) and revised (ED1 & ED2) electric construction standards to be used as New Electric reference, guideline, and regulation by customers and staff were adopted. Standards 3.A two-year extension to the contract with InfoSend for utility bill print and mailing, and online bill 1nfoSend presentment and payment was approved. Extension 4. The issuance of a Purchase Order in the amount not-to-exceed $19,224 in accordance with Section 2- P.O. Meters 518(b)Article VII Chap.2 of the Azusa Municipal Code(AMC)for purchasing 360 AMR meters from McAvoy& Markham was approved. SCHEDULED ITEMS Sched Items Lease of Two Electric Vehicles to Replace Aging Equipment. Lease Two Electric Utilities Director Morrow addressed the item stating that two old Ford vehicles are in need of replacement; Vehicles staff looked into options of buying vs. leasing,and natural gas vs. electric,and suggested that leasing two electrical vehicles would be a better option as it will minimize capital expense,can be returned at the end of the lease,are low in operation cost,purchase price is less,are low mileage,and are low in maintenance cost. Light discussion was held regarding the new toll road,testing the vehicles and which departments would be able to use them. Moved by Board Member Hanks,seconded by Board Member Rocha,and unanimously carried to approve the lease of two (2) Electric Vehicles in the amount not-to-exceed $400 per vehicle monthly lease payments during the three-year lease term and, if necessary, a capital contribution not-to-exceed $2,000; and the City's Purchasing Division and the Director of Utilities were authorized to arrange the EV lease with a local dealer. Temporary Water Rights Transfer for FY 2012-2013 to City of South Pasadena. Temporary Water Rights to Utilities Director Morrow addressed the item stating that each year Azusa Light and Water(AL&W)staff South Pasadena revises water rights to determine what is available to cover Azusa's production,and if excess water rights are available to sell;selling the excess water rights is as part of the AL&W Budget plan,and the excess acre feet available can now be marketed; 1000af is currently being leased to the City of South Pasadena at an estimated net value lease of$572,000. Discussion was held on the terms of the ratification,this being a paper right that allows to pump in other places in the basin,Water Master monitoring of the water levels,and explanation of the contract date being 10 days earlier than the approval date. Moved by Board Member Rocha, seconded by Chairman Carrillo and unanimously carried to ratify the execution of the water rights lease agreement with the City of South Pasadena for a temporary Water Rights Transfer for FY 2012-13. STAFF REPORTS/COMMUNICATIONS Staff Rpts Kirkwall Substation Replacement Batteries. Kirkwall Substation Utilities Director Morrow addressed the Board reporting that there were problems with one of the critical Repl Batteries battery units at one of the substations; they were purchased on an emergency authority which the Code allows the City Manager, and were purchased from the lowest bidder at$14,000. Los Angeles County"Draft"Green Waste Management Report. Utilities Director Morrow addressed the Board updating them on the Puente Hills closure;staff is searching L.a. County for alternatives for the disposal of waste,mainly the green waste,as Puente Hills has been a good disposal Draft Waste sight for it since they make good use of it;staff continues to negotiate with current supplier for a reasonable Mngmnt Plan price. 02/25/2013 PAGE TWO Morgan Meguire LLC Monthly Legislative Update. Legislative Update Utilities Director Morrow informed the Board that a copy of legislative update had been included in their agenda packets for their information. Overview of Azusa Light& Water Organization. Overview L&W Utilities Director Morrow Gave an overview of Azusa Light and Water Organization; he presented the Organization board an organizational chart and explained the 5 different divisions,introducing the Division Managers' and Mid-Managers'names,their responsibilities for each specific divisions,their education and experience. Water Supply Update. Water Supply Update Utilities Director Morrow addressed the Board informing them on the water shortage; he explained that there is no water behind the 3 dams in Azusa;the dams were drained as repairs needed to be made,but they are usually drained during the winter; the upper canyon is dropping 3 ft. a week; there is currently a dry spell, and restrictions my need to be implemented. Discussion was held regarding the City of Glendora's cooperation,how the Governors announcement of a year ago that California was no longer in drought will impact the ability to impose restrictions;Azusa Light &Water being an independent company is able to set its own regulations;water supplies ongoing changes; the State water projects that are reducing supply by 40%;the Delta Spell forcing the shut down of water pumps;and Azusa loosing water as part of the Southern California many restrictions that are currently in place. "What is the Smart Grid?". Smart Grid Utilities Director Morrow presented the Board a Video on Smart Grid, and it was followed by a question and answer of how this was going to be implemented. Following a 10 minute break,the Board recessed to closed session at 7:13 p.m.,to discuss the following: CLOSED SESSION Closed Session CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Pursuant to California Government Code Section 54956.9 (c) One Potential Case: Successor Agency/City of Azusa/Azusa Utility v. State of California Department of Finance, et. al. The Board reconvened at 7:37 p.m., City Attorney Ferree announced that there was no reportable action taken in closed session It was consensus of the Board to adjourn the Utility Board Meeting. TIME OF ADJOURNMENT: 7:37 P.M. Adjourn AS'ISTANT SECRETARY NEXT RESOLUTION NO. 13-C10. 02/25/2013 PAGE THREE