HomeMy WebLinkAboutE-7 Staff Report - Authorization to Solicit Bids for Police Station HVAC Replacement Project - WebsiteCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: DANIEL BOBADILLA, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: MAY 6, 2019
SUBJECT: APPROVE THE PLANS AND SPECIFICATIONS AND AUTHORIZE STAFF TO
SOLICIT BIDS FOR THE POLICE FACILITY HVAC REPLACEMENT PROJECT
BACKGROUND:
The City of Azusa Police Facility HVAC mechanical systems were modernized as part of a 1996 Police
Facility addition and alteration project. At this point the system is over 20 years old and in excess of the
expected 20-year life cycle. Lack of performance and high maintenance costs require replacement of a
significant amount of the existing equipment.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Approve the project plans and specifications; and
2) Authorize Staff to solicit a Notice of Inviting Bids for the Police Facility HVAC Replacement
Project.
ANALYSIS:
The existing Police Facility is currently served by an existing HVAC system installed in 1996 as part of
an alteration/addition project. The system is over 20 years old and has reached the end of its useful life.
A significant amount of the equipment is in need of replacement. All controls throughout the Facility are
in very poor condition and many of the existing thermostats do not function at this time resulting in units
being unable to maintain temperature control.
Analysis of the current system resulted in recommendation to replace like for like in terms of system
configuration and installation; however the system itself will be a significant upgrade. The suggested
new air-handling units will be configured to operate like a multizone unit using Variable Refrigerant
Volume system equipment and controls known for high efficiency operations. This is a common
Police Facility HVAC Replacement Project
May 6, 2019
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existing multizone type unit upgrade that allows for better temperature control and overall system
efficiency.
If approved by the City Council, Staff will solicit bids from qualified contractors. Staff will review
submitted bids and request approval from the City Council to award a contract at a future meeting.
Construction is anticipated to commence June/July 2019.
FISCAL IMPACT:
There is no fiscal impact associated with the recommendation actions.
Prepared by: Reviewed and Approved:
Nikki Rosales Daniel Bobadilla, P.E.
Senior Management Analyst Director of Public Works/City Engineer
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment available on a separate cover:
1) Project Plans and Specifications are available at the City Engineering Department for Inspection.