HomeMy WebLinkAboutAgenda Packet - February 1, 1988 -CCFinance Dept * 213 E Foothill Blvd * Box 1.395 * Azusa 917021395
(818) 334-51.25
AGENDA ITEM
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'TO: HONORABLE MAYOR AND MEMBERS OF H CITY COUNCIL
�,,^ \ i FROM: GEOFF CRAIG, DIRECTOR OF FINANCE
DATE: JANUARY 19, 1988
SUBJECT: APPROPRIATION TRANSFERS : PROJECT HEADSTART AND
FOOTHILL/ALOSTA STREET LIGHTS
Background
The City has taken over the responsibility for Project Headstart
in the Azusa area and now that the exact financial arrangements
are known, it is the appropriate time to process a budget
establishment transfer. There will be no cost to the City.
In addition, to minimize any inconvenience to the public, the
City has scheduled the installation of the new street lights to
be done concurrently with the construction, now under way, of the
new medians in the Foothill/Alosta corridor. This is the appro-
priate time to process a budget transfer.
Findings
Operation Headstart is a Community Program whereby assistance is
given to disadvantaged pre --school aged children in order to
assist them to attain the standards of those children who are
raised in stronger financial environments. The City of Azusa has
been approved to take over the responsibility of this worthwhile
project for this area. There is no cost to Azusa for this
program, but it is necessary for the City to maintain the grant
and account for its transactions in the City's books. As such, a
budget transfer is required to set up the bookkeeping for the
program. The appropriate transfer has been prepared and is
attached for Council approval.
Honorable Mayor and Members of the City Council
January 19, 1988
Page 2
In 1986, the City Council approved the installation of modern
energy-saving street lighting in the Foothill/Alosta corridor.
The work was to be done in conjunction with the new median
installation project that is now under way. The exact cost of
the street lights is now known and a budget transfer in the
amount of $378,520 is required to set up the bookkeeping for this
project. The appropriate budget transfer has been prepared and
is attached for Council approval.
Recommendation
It is recommended that:
1. Council approve the attached budget transfer No. 82 setting
up the bookkeeping for the maintenance of the Headstart
Program.
2. Council approve the attached budget transfer No. 72 setting
up the bookkeeping for the installation of the new street
lighting in the Foothill/Alosta corridor project.
GJC:pap
Cornmunity ServiCeS Dept.
January 19, 1988
City Council
City of Azusa
Azusa, CA 91702
Honorable City Council,
The Azusa Unified School District has elected to discontinue the
Azusa Headstart/Pre-school program; and the City of Azusa Community
Services Department is ready, willing and able to undertake the
project.
Application has been made to the Los Angeles County Office of
Education for funding and approvals have been granted. However, a
second requirement of licensing the staff and facility by the State
Department of Social Services is mandatory before the program can
begin.
As part of the licensing procedure a resolution authorizing the
application is necessary.
The attached proposed resolution is submitted for council
consideration and action.
I_ 1'u u1< 1 I1 L
It is respectfully recommended that City Council approve and adopt
the attached proposed resolution authorizing application and
licensing for the Community Services Department to conduct the Azusa
Headstart/Pre-school Program.
Respectfully=
'epi A. Guarrera
/ hector
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Enc.
JAG: 1 j
09
320 North Orange Place, Azusa, California 9 1702-3499
RESOLUTION NO. 8373
z
MAYORI
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by
the City Council of the City of Azusa at a regular meeting thereof,
held on the 1st day of February, 1988.
AXES: COUNCIL.MEMBERS : AVILA, -CRi1Z , LATTA, MOSES
NOES: COUNCILMEMBERS: NONE
ABSENT: COU ILMEMBERS. CO K
CIT LEEK
A RESOLUTION OF THE CITY COUNCIL OF THE CITY. OF AZISA
APPROVING THE APPLICATION FOR LICENCING UNDER THE
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES FOR THE AZUSA
HEADSTART/PRE-SCHOOL PROGRAM.
WHEREAS,
the City of Azusa is both pleased and excited to have
the opportunity of becoming a Headstart/State Pre-
school sponsor under the Los Angeles County Office of
Education; and
WHEREAS,
the city has been encouraged to apply for direct
sponsorship of the Headstart/State Pre-Scheol program
by a broad spectrum of the Azusa Community; and
WHEREAS,
our proposal for funding represents the strong
commitment of Azusa City government and local residents
to secure localized control in the continuation of
quality pre-school services for low income children and
their families; and
WHEREAS,
the city is particularly pleased to find compatibility
with the Headstart philosophy, goals and program
objectives;
NOW THEREFORE, BE IT RESOLVE}, THAT THE CITY COUNCIL OF THE CITY OF
AZUSA, HEREBY:
1. Approves the filing of an application for licensing
under the State of California Department of Social
Services Community Care Licensing Division; and
2. Certifies that the city has or will have sufficient
funds or other resources to operate and maintain the
Headstart/Pre-school program; and
3. Certifies that said agency will comply with all
Federal, State, and local environmental, public health,
affirmative action, and clearing house requirements and
all other appropriate codes, laws and regulations
applicable to the program; and
4. Designates the City Administrator, or in his
absence, the Director of Community Services as the
authorized representative to sign the contract and all
documents necessary to accompany said contract,
including all amendments to said contract.
APPROVED AND ADOPTED the lst day of February, 1988.
z
MAYORI
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by
the City Council of the City of Azusa at a regular meeting thereof,
held on the 1st day of February, 1988.
AXES: COUNCIL.MEMBERS : AVILA, -CRi1Z , LATTA, MOSES
NOES: COUNCILMEMBERS: NONE
ABSENT: COU ILMEMBERS. CO K
CIT LEEK
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Finance Dept * 213 E Foothill Blvd * Box 1395 * Azusa 91702-1395
(818) 334-5125
TO: HONORABLE MAYOR AND MEMBERS OF .4 CITY COUNCIL
c7SFROM: GEOFF CRAIG, DIRECTOR OF FINANC ,A0004
DATE: JANUARY 25, 1988 !
SUBJECT: 1959 SURVIVOR BENEFIT : SAFETY MEMBERS
At the January 4, 1988, regular meeting, Council began the
process of amending its contract with the Public Employees'
Retirement System (PERS) to include the 1959 Survivor Benefit
for safety members. The final step in the process is the second
reading of the attached ordinance and adoption of an urgency
ordinance so that it will take effect immediately.
FINDINGS
In the Memoranda of Understanding (MOU) with the Azusa Police
Relief Association, the City has committed to providing the 1959
Survivor Benefit to all Safety (police) employees. This amend-
ment to the city's contract with PERS will provide a monthly
benefit of approximately $400 to the survivor of an employee who
dies prior to retirement. This contract amendment is overdue
and until it becomes effective, the city may be at risk due to
its inability to effectively carry out its obligations pursuant
to the MOU. As the result, staff is recommending both the second
reading of the attached ordinance and passage of an emergency
ordinance which will place this amendment into effect almost
immediately. Benefits under this provision would thus begin on
February 7, 1988.
RECOMMENDATION
It is recommended that Council adopt for second reading the
attached ordinance authorizing an amendment to the contract
between the City Council of the City of Azusa and the Board of
Administrators of the Public Employees ' Retirement System
and pass the attached urgency ordinance by a similar title.
0
djwe
u zit
c: Joan Francone, Personnel Assistant/Officer p
` f //
ORDINANCE NO. 2364
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AZUSA AUTHORIZING AN AMENDMENT TO THE CONTRACT
BETWEEN THE CITY COUNCIL OF THE CITY OF AZUSA
AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA
PUBLIC EMPLOYEES ' RETIREMENT SYSTEM
THE CITY COUNCIL OF THE CITY OF AZUSA does ordain as follows:
SECTION 1. That an amendment to the Contract between
the City Council of the City of Azusa and the Board of
Administration of the California Public Employees ' Retirement
System is hereby authorized a copy of said amendment being
attached hereto marked "Exhibit A, " and by such reference made a
part hereof as though herein set out in full.
SECTION 2 . The Mayor of the City of Azusa is hereby
authorized, empowered, and directed to execute said amendment for
and on behalf of said agency.
SECTION 3 . This Ordinance shall take effect thirty
(30) days after the date of its adoption, and prior to the
expiration of fifteen (15) days from passage thereof shall be
published at least once in the Azusa Herald, a newspaper of
general circulation, published and circulated in the City of
Azusa and thenceforth and thereafter the same shall be in full
force and effect.
ADOPTED AND APPROVED THIS
C• A11017714412#"-
STATE
ORSTATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I, ADOLPH SOLIS, City Clerk of the City of Azusa, do hereby
certify that the foregoing Ordinance No. 2364 was regularly
introduced and placed upon its first reading at a regular meeting
of the City Council on the 18th day of January , 1988. That
thereafter, said Ordinance was duly adopted and passed at a
regular meeting of the City Council on the 1st
day of February , 1988, by the following vote, to wit:
AYES: COUNCILMEMBERS: AVILA, CRUZ, LATTA, MOSES
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: COOK
i
ADOL•H S•r S, CIT CL • 7
/
* * * COPY
EXHIBIT A
AMENDMENT TO CONTRACT
• BETWEEN THE
BOARD OF ADMINISTRATION
�b� OF THE
i� PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
CITY COUNCIL
OF THE
CITY OF AZUSA
The Board of Administration, Public Employees' Retirement System, hereinafter
referred to as Board, and the governing body of above public agency, herein-
after referred to as Public Agency, having entered into a contract effective
January 1, 1949, and witnessed December 20, 1948, and as amended effective July
1, 1956, September 1, 1958, March 2, 1959, May 1, 1960, September 3, 1967,
December 22, 1968, July 15, 1973, April 20, 1975, January 18, 1981, July 1,
1984 and January 12, 1986, which provides for participation of Public Agency in
said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 12 are hereby stricken from said contract as executed
effective January 12, 1986, and hereby replaced by the following paragraphs
numbered 1 through 12 inclusive:
1. All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age"
shall mean age 60 for local miscellaneous members and age 55 for local
fire members and age 50 for local police members.
2. Public Agency shall participate in the Public Employees' Retirement
System from and after January 1, 1949 making its employees as
hereinafter provided, members of said System subject to all provisions
of the Public Employees' Retirement Law except such as apply only on
election of a contracting agency and are not provided for herein and
to all amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a contract-
ing agency.
3. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members) ;
b. Local Police Officers (herein referred to as local safety
members) ;
c. Employees other than local safety members (herein referred to as
local miscellaneous members) .
* * * copy
4. In addition to the classes of employees excluded from membership by
said•:2etirement Law, the following classes of employees shall not
bee members of said Retirement System:
N4' NO ADDITIONAL EXCLUSIONS
'5Ae Prior to January 1, 1975, those members who were hired by Public
Agency on a temporary and/or seasonal basis not to exceed 6 months
were excluded from PERS membership by contract. Government Code
Section 20336 supersedes this contract provision by providing that any
such temporary and/or seasonal employees are excluded from PERS
membership subsequent to January 1, 1975.
L�Cr 6. The fraction of final compensation to be provided for local miscel-
laneous members for each year of credited prior and current service
shall be determined in accordance with Section 21251.13, subject to
the reduction provided therein for service on or after March 1, 1958
. and prior to March 31, 1975 for members whose service has been
included in Federal Social Security (2% at age 60 Full and Modified) .
7. The fraction of final compensation to be provided for each year of
credited prior and current service as a local fire member shall be
determined in accordance with Section 21252.1 of said Retirement Law
(One-half pay at age 55 Full).
8. The fraction of final compensation to be provided for each year of
credited prior and current service as a local police member shall be
determined in accordance with Section 21252.01 of said Retirement Law
(2% at age 50 Full).
9. The following additional provisions of the Public Employees'
Retirement Law, which apply only upon election of a contracting
agency, shall applyto the Public Agency and its employees:
a. Sections 21263, 21263.1 and 21263.3 (Post-Retirement Survivor
Allowance) .
b. Sections 21380 - 21387 (1959 Survivor Benefits) excluding Section
21382.2 (Increased 1959 Survivor Benefits) and Section 21382.4
(Third Level of 1959 Survivor Benefits) for local miscellaneous
members and local police members only.
c. Section 20024.2 (One-Year Final Compensation) for local police
members only. -
* * * COP Y
10. Public Agency shall contribute to said Retirement System as follows:
a. With respect to local miscellaneous members, the agency shall
contribute the following percentages of salaries earned as
members of said Retirement System:
(1) 0.185 percent until June 30, 2000 on account of the
liability for prior service benefits. (Subject to annual
change. )
(2) 10.282 percent until June 30, 2000 on account of the
* liability for current service benefits. (Subject to annual
change. )
fiOr
h b. With respect to local safety members, the agency shall contribute
0► the following percentages of salaries earned as members of said
Retirement System:
1111)
(1) 0.052 percent until June 30, 2000 on account of the
• liability for prior service benefits. (Subject to annual
change. )
(2) 26.534 percent until June 30, 2000 on account of the
liability for current service benefits. (Subject to annual
change. )
(3) 0.075 percent until June 30, 2000 on account of the
liability for the 1959 Survivor Program. (Subject to annual
change. )
c. A reasonable amount, as fixed by the Board, payable in one in-
stallment within 60 days of date of contract to cover the costs
of administering said System as it affects the employees of
Public Agency, not including the costs of special valuations or
of the periodic investigation and valuations required by law.
d. A reasonable amount, as fixed by the Board, payable in one in-
stallment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
11. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of -the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
* * * COPY
12. Contributions required of Public Agency and its employees shall be
paid by Public Agency to the Retirement System within thirty days
after the end of the period to which said contributions refer or as
may be prescribed by Board regulation. If more or less than the
correct amount of contributions is paid for any period, proper
adjustment shall be made in connection with subsequent remittances.
Adjustments on account of errors in contributions required of any
employee may be made by direct payments between the employee and the
Board.
B. This amendment shall ber4fective on the day of
.'!C , 19
BOARD OF ADMINISTRATicgr' CITY COUNCIL A.
PUBLIC EMPLOYEES' RFt 'ItEMENT SYSTEM OF THE
� CITY OF AZUSA �G\�y.,
BY ^ BY z �
SANDRA LUND Presiding Q&ficer
ASST EXECUTIVE OFFICER
BEN SERVICES A J
.
Witnls Date
*est:
Clerk
PERS-CON-702 (AMENDMENT)
(Rev. 9/86)
ORDINANCE NO. 2365
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AZUSA AUTHORIZING AN AMENDMENT TO THE
CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY
OF AZUSA AND THE BOARD OF ADMINISTRATION OF THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
THE CITY COUNCIL OF THE CITY OF AZUSA DOES ORDAIN AS FOLLOWS:
SECTION 1. That an amendment to the Contract between
the City Council of the City of Azusa and the Board of
Administration of the California Public Employees'
Retirement System is hereby authorized, a copy of said amendment
being attached hereto marked "Exhibit A, " and by such reference
made a part hereof as though herein set out in full.
SECTION 2. The Mayor of the City of Azusa is hereby
authorized, empowered, and directed to execute said amendment
for and on behalf of said agency.
SECTION 3 . Pursuant to Government Code Sections 36934
and 36937, the City Council of the City of Azusa hereby declares
this ordinance to be an urgency ordinance requiring the immediate
enactment thereof because the same is necessary for the immediate
preservation of the public peace, health, safety and general
welfare of the City and its citizens, and accordingly, the
provisions of this ordinance shall become effective at once as an
urgency ordinance. The facts constituting such urgency are that
the City may be at risk due to its inability to effectively carry
out its obligations pursuant to its Memorandum of Understanding
with the Azusa Police Officer's Association, thereby adversely
affecting the health, safety and general welfare of the citizens
of the community.
SECTION 4. This ordinance shall become effective
immediately upon its adoption and be in effect for thirty days.
SECTION 5. The City Clerk shall certify the passage of
this ordinance as an urgency ordinance and shall cause the same
to be published as
required by law.
PASSED AND APPROVED this 1st day of February, 1988.
MAYOR
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF AZUSA )
I, ADOLPH SOLIS, City Clerk of the City of Azusa, do hereby
certify that the foregoing Ordinance No. 2365 was duly adopted
and passed as an urgency ordinance at a regular meeting of the
City Council on the 1st day of February, 1988, by the following
vote, to wit:
AYES: COUNCILMEMBERS: AVILA, CRUZ , LATTA, MOSES
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: COOK
ADOLPH`.OLIS, TY CLE
V .
* * * COPY
EXHIBIT A
`� tbv AMENDMENT TO CONTRACT
f�••••-� VVV BETWEEN THE
BOARD OF ADMINISTRATION
OF THE
l t"► PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
1 CITY COUNCIL
C OF THE
CITY OF AZUSA
The Board of Administration, Public Employees' Retirement System, hereinafter
referred to as Board, and the governing body of above public agency, herein-
after referred to as Public Agency, having entered into a contract effective
January 1, 1949, and witnessed December 20, 1948, and as amended effective July
1, 1956, September 1, 1958, March 2, 1959, May 1, 1960, September 3, 1967,
December 22, 1968, July 15, 1973, April 20, 1975, January 18, 1981, July 1,
1984 and January 12, 1986, which provides for participation of Public Agency in
said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 12 are hereby stricken from said contract as executed
effective January 12, 1986, and hereby replaced by the following paragraphs
numbered 1 through 12 inclusive:
1. All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal_ retirement age"
shall mean age 60 for local miscellaneous members and age 55 for local
fire members and age 50 for local police members.
2. Public Agency shall participate in the Public Employees' Retirement
System from and after January 1, 1949 making its employees as
hereinafter provided, members of said System subject to all provisions
of the Public Employees' Retirement Law except such as apply only on
election of a contracting agency and are not provided for herein and
to all amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a contract-
ing agency.
3. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members) ;
b. Local Police Officers (herein referred to as local safety
members) ;
c. Employees other than local safety members (herein referred to as
local miscellaneous members) .
* * * COPY
4. In addition to the classes of employees excluded from membership by
said•: tetirement Law, the following classes of employees shall not
be S e members of said Retirement System:
`�� NO ADDITIONAL EXCLUSIONS
'5.i�( Prior to January 1, 1975, those members who were hired by Public
Agency on a temporary and/or seasonal basis not to exceed 6 months
, were excluded from PERS membership by contract. Government Code
.sem Section 20336 supersedes this contract provision by providing that any
such temporary and/or seasonal employees are excluded from PERS
membership subsequent to January 1, 1975.
6. The fraction of final compensation to be provided for local miscel-
laneous members for each year of credited prior and current service
- shall be determined in accordance with Section 21251.13, subject to
the reduction provided therein for service on or after March 1, 1958
and prior to March 31, 1975 for members whose service has been
included in Federal Social Security (2% at age 60 Full and Modified) .
7. The fraction of final compensation to be provided for each year of
credited prior and current service as a local fire member shall be
determined in accordance with Section 21252.1 of said Retirement Law
(One-half pay at age 55 Full) .
8. The fraction of final compensation to be provided for each year of
credited prior and current service as a local police member shall be
determined in accordance with Section 21252.01 of said Retirement Law
(2% at age 50 Full) .
9. The following additional provisions of the Public Employees'
Retirement Law, which apply only upon election of a contracting
agency, shall apply to the Public Agency and its employees:
a. Sections 21263, 21263.1 and 21263.3 (Post-Retirement Survivor
Allowance) .
b. Sections 21380 - 21387 (1959 Survivor Benefits) excluding Section
21382.2 (Increased 1959 Survivor Benefits) and Section 21382.4
(Third Level of 1959 Survivor Benefits) for local miscellaneous
members and local police members only.
c. Section 20024.2 (One-Year Final Compensation) for local police
members only.
•
* * * COPY
10. Public Agency shall contribute to said Retirement System as follows:
a. With respect to local miscellaneous members, the agency shall
contribute the following percentages of salaries earned as
members of said Retirement System:
(1) 0.185 percent until June 30, 2000 on account of the
liability for prior service benefits. (Subject to annual
change. )
(2) 10.282 percent until June 30, 2000 on account of the
44, liability for current service benefits. (Subject to annual
change. )
ItiOr
b. With respect to local safety members, the agency shall contribute
the following percentages of salaries earned as members of said
Retirement System:
(1) 0.052 percent until June 30, 2000 on account of the
liability for prior service benefits. (Subject to annual
change. )
(2) 26.534 percent until June 30, 2000 on account of the
liability for current service benefits. (Subject to annual
change. )
(3) 0.075 percent until June 30, 2000 on account of the
liability for the 1959 Survivor Program. (Subject to annual
change. )
c. A reasonable amount, as fixed by the Board, payable in one in-
stallment within 60 days of date of contract to cover the costs
of administering said System as it affects the employees of
Public Agency, not including the costs of special valuations or
of the periodic investigation and valuations required by law.
d. A reasonable amount, as fixed by the Board, payable in one in-
stallment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
11. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
• * * * COPY
12. Contributions required of Public Agency and its employees shall be
paid by Public Agency to the Retirement System within thirty days
after the end of the period to which said contributions refer or as
may be prescribed by Board regulation. If more or less than the
correct amount of contributions is paid for any period, proper
adjustment shall be made in connection with subsequent remittances.
Adjustments on account of errors in contributions required of any
employee may be made by direct payments between the employee and the
Board. t,
B. This amendment shall bt'ifective on the day of
-���'f'` , 19
BOARD OF ADMINISTRATE `' CITY COUNCIL
PUBLIC EMPLOYEES' R EMENT SYSTEM OF THE
CITY OF AZUSA
BYr;" BY ;'1'•
SANDRA r LUND - Presiding G,fficer
ASSI EXECUTIVE OFFICER 47.
BENNeter SERVICES
•1
Witns Date
test:
Clerk
PERS-CON-702 (AMENDMENT)
(Rev. 9/86)
J