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Home My WebLink AboutAgenda Packet - March 22, 2004 - CCAZUSA LIGHT AND WATER 729 NORTH AZUSA AVENUE PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Roll Call AGENDA ADJOURNED REGULAR/SPECIAL MEETING OF THE CITY COUNCIL MONDAY, MARCH 22, 2004 7:30 P.M. (or Immediately following the Utility Board Meeting) . il. PUBLIC PARTICIPATION - Please note that public comments are welcomed by recognition of the Mayor. III. AGENDA ITEM IVA A. Workshop on the Results Based Budgeting_ Recommendation: City Council chose either Scenario A or Scenario B as it relates to the General Fund Budget for Fiscal Year 2004-05 as recommended by the City Manager. A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code Sec. 54957.6) Agency Designated Representatives: City Manager Cole, Assistant City Manager Person. RE: Employee Organizations: ACEA, APOA, AMMA, CAPP, 1BEW, LABORERS. V. ADJOURNMENT A. Adjourn to Monday, March 29, 2004, at 6:30 p.m. at the Light and Water Conference Room, in order to conduct a workshop on the General Plan. "In compliance with the Americans with DlsabllitlesAct, Ifyou need special assistance to particlpate In a citymeeting please contact the City Clerk at 626-812-5229. Nodficat/on three (3) workingdays prior to the meeting or time when special services are needed will assist staff In assuring that reasonable arrangements can be made to provide access to the meeting." H. CONSENT CALENDAR A. Minutes. Recommendation: Approve minutes of regular meeting of February 23, 2004, as written. II -A. Minutes\UB Min Feb-23.doc B. Water Districts Support of Low Flow Toilet Program. Recommendation: Authorization staff to prepare Thank You letters to San Gabriel Valley Municipal Water District (SGVMWD) and Upper San Gabriel Valley Municipal Water District (USGVMWD) for their contributions of the Low Flow Toilet Replacement Program. II -B. Low Flow Toilet Replace Pgm DOC C. Change of Sale Conditions for Building at 617 North Azusa Avenue. Recommendation: Approve of revised and renegotiated condition of sale of 617 North Azusa Avenue, from Azusa Light & Water to Azusa Redevelopment Agency. II -C. 617 N. Azusa Ave.doc D. Assignment of Water Supply Agreement to Miller Breweries West Limited Partnership. Recommendation: Approve assignment of water supply agreement between the City and Miller Brewing Company to Miller Breweries West Limited partnership. WWI II -D. Miller assignment letter.doc E. Capital Improvement Project W-184 Notice of Completion. Recommendation: Accept Notice of Completion for Project W-184 and direct City Clerk's Office to execute same and recorded at Office of the Los Angeles County Recorder. II -E. NOC W-184.doc F. Amendment to Kennedy/Ienks Consultants Contract for Pilot Study. Recommendation: Approve additional $10,000 to the contract amount of Kennedy/Jenks Consultants for additional services on the Water Treatment Plan Pilot Study. II -F. Water Treatment Plant. DOC 002 G 7i Amend Blanket Purchase Order to Osmose. Inc. Recommendation: Authorize amendment of blanket purchase order to Osmose, Inc. for wood pole inspection, treatment and repairs from $100,000 to 175,000. II -G. Pole Insp--OSmDse.DDC joint Use Agreement on Easement with Southern California Edison Company, Recommendation: Execute the joint use agreement for the purpose of relocating overhead telecommunication facilities to underground within Parkside Azusa II, Tract #52992. II -H. Easement Parkside w-SCEdoc 111. SCHEDULED ITEMS A. IV. A. Policy Governing Transfers From Utility to The City. Recommendation: It is recommended that the Azusa Utility Board/City Council approve the following resolutions: 1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ESTABLISHING A POLICY CONCERNING THE OBLIGATIONS OF THE CITY'S ELECTRIC UTILITY OPERATIONS TO COVER GENERAL FUND SUPPORT SERVICE COSTS AND OTHERWISE PAY ITS FAIR SHARE OF CAPITAL IMPROVEMENT COSTS RELATED TO UTILITY OPERATIONS. 2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ESTABLISHING A POLICY CONCERNING THE OBLIGATIONS OF THE CITY'S WATER UTILITY OPERATIONS TO COVER GENERAL FUND SUPPORT SERVICE COSTS AND OTHERWISE PAY ITS FAIR SHARE OF CAPITAL IMPROVEMENT COSTS RELATED TO UTILITY OPERATIONS. IM III -A. Transfer Policy. dcc STAFF REPORTS/COMMUNICATIONS Legislative and Regulatory Update � �`. IV -A. Leg and ur re AB 3005.pdf Regulatory Update.p 003 B. Monthly Power Resources Update E N- B. Moly Power Res Update. ppt C. FY 2003-04 2nd Quarter Work Plan Updates From Water Division IV -C. wiww Update FY03-04 2nd D. Kirkwall Substation Project Update E IV -D. IOrkwall Substation Update. p{ E. 2004 National Conference of American Public Power Association N IV -F APPA 2004 Conf.doc V. DIRECTORS' COMMENTS Election of Chairperson and Vice Chairperson VI. A. Utility Board to adjourn to a meeting of the City Council of the City of Azusa in order to conduct a workshop on the Results Based Budgeting "7n compliance with the Americans with Dmahil/ties Act, ifyou need special assistance to participate /n a city meeting, please contact the City Clerk at 626-812-5129. Notification three (3) working days prior to the meeting or time when special services are needed will assist staffin assuring that reasonable arrangements can he made to provide access to the meeting" 0011 The City of Azusa DATE: March 17, 2004 TO: MEMBERS OF THE CITY COUNCIL OF THE CITY OF AZUSA RE: NOTICE OF A SPECIAL MEETING to be held on MONDAY, MARCH 22, 2004, at 7:30 p.m., to be held in conjunction with or immediately following the Adjourned Regular Meeting, at the Azusa Light and Water Department Conference Room, located at 729 North Azusa Avenue, Azusa, California, for the purpose of: CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code Sec. 54957.6). Agency Designated Representatives: City Manager Cole, Assistant City Manager Person, RE: Employee Organizations: ACEA, APOA, AMMA, CAPP, IBEW, LABORERS. DATED: March 17, 2004 CAN15ACE TOSCANO DEPUTY CITY CLERK r I HEREBY CERTIFY that a true copy of the attached "NO?ICE OF SPECIAL MEETING" was served on the hereinafter persons who are members of the City Council of the City of Azusa, at the date and time set after their respective names. DIANE CHAGNON DAVE HARDISON DICK STANFORD JOSEPH ROCHA CANDACE TOSCANO DEPUTY CITY CLERK 3/22/04 DELIVERED BY I HEREBY CERTIFY that a true copy of the attached "NOTICE OF SPECIAL MEETING" was served on the hereinafter persons who are members of the City Council of the City of Azusa, at the date and time set after their respective names. NAME DATE &TIME DELIVERED BY CRISTINA CRUZ -MADRID s.: C L�( D N 4V DAVE HARDISON DICK STANFORD JOSEPH ROCHA It: CANDACETOSCANO ebEPUTY CITY CLERIC 3/27!04 0 D v a �S 0 I HEREBY CERTIFY that a true copy of the attached "NOTICE OF SPECIAL MEETING" was served on the hereinafter persons who are members of the City Council of the City of Azusa, at the date and time set after their respective names. NAME DATE & TIME DELIVERED BY CRISTINA CRUZ -MADRID DIANE CHAGNON DAVE HARDISON DICT( STANFORD /,_ J�EPH ROCHA �Q � CANDACE TOSCANO DEPUTY CITY CLERK 3122104 NOTICE OF ADJOURNMENT NOTICE IS HEREBY GIVEN that the regular meeting of the City Council of the City of Azusa held on Monday, March 15, 2004, was declared adjourned to MONDAY, March 22, 2004, at 7:30 P.M., or Immediately following the Azusa Utility Board Meeting at the Azusa Light and Water Department Conference Room located at 729 N. Azusa Avenue, Azusa, California. This meeting is being held in order to conduct a workshop on the Results Based Budgeting. Dated: March 16, 2004 CANDACE TOSCANO, DEPUTY CITY CLERK FAX TRANSMISSION CITY OF AZUSA CITY C1.E11ICS OFFICE 213 E. Foothill bIW. Azusa, CA 91702 (826)812.5233 Fax:(626)612-6155 .'/ To: Aft: Public Relations Date: 311ely Los Angeles Times Fax 4: (626)303-8987 Pages: (including cover) , 3'V From: Candace Toscano Subject: Notice of Special Meeting CKOM151;Ry K`A To whom it may concem: Enclosed is a notice of special meeting for the City Council of Azusa. Please sign accordingly and fax back to us as conbtmation of recciving this notice. Thank you. TX RESULT REPORT NAME:Azusa City CLrk TEL :6268125155 DATE:MAR.1812004 08:37 SESSION FUNCTION NO. I DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT 2933 TX 01 93038987 MAR.18 08:37 003 OOH00'48" ECM OK To: Fez # From: FAX TRANSMISSION CITY OF AZUSA CITY CLERK'S OFFICE 213 E. Foothill blvd. Azusa. CA 91702 (626)812-6233 Fax: (626)8125155 Joc Camisia Date: Charter Communications 3 /,-f/w (310)971-4201 Pages: (ineludinecoycr) 3� Y Candace Toscano Subject: Notice of Special Meeting COMMENTS: Joe: NAME:Azusa Cty CLrk TEL :6268125155 DATE:MAR.18'2004 08:39 Enclosed is a notice of special meeting for the City Council of Azusa. Flease sign accordingly and fax back to us as conGmmation of receiving this notice. Thank you. TX RESULT REPORT SESSION I FUNCTION NO. I DESTINATION STATION DATE TIME PAGE DURATION MODE I RESULT 2934 1 TX 01 913109714201 MAR.18 08:39 003 OOHOO'26" ECM OK FAX TRANSMISSION CITY OF AZUSA CITY CLERK'S OFFICE 213 E. Foothul blvd. Azusa. CA 91702 (826)812-6233 Fax: (625)812-5155 To: Marianne Lova Date: SGV Tribune Fax 0: (626)338-9157 Pages: (includi,28 cover) X °( i From: Candace Tosczno Subject: Notice of Special Meeting COMMENTS: Marianne: Encloscd is a notice of special meeting for the City Council of Azusa Please sign accordingly and fax back to us as confirmation of receiving this uotiee. Thank you. TX RESULT REPORT NAME:Azusa Cty CLrk TEL :6268125155 DATE:MAR.1812004 08:41 SESSION FUNCTION NO. DESTINATION STATION DATE TIME PAGE DURATION MODE I RESULT 2935 TX 01 93389157 MAR.18 08:41 003 OOM00'25" ECM OK 6 } SS$ 14141;h: AZUSA.'' CITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD/CITY COUNCIL MONDAY, MARCH 22, 2004 - 6:30 P.M. The Utility Board Members of the City of Azusa met in regular session, at the above date and time in the Azusa Light and Water Department Conference Room, located at 729 N. Azusa Avenue, Azusa, California. Chairperson Chagnon called the meeting to order. Call to Order DLL CALL Roll Call PRESENT: BOARD MEMBERS: HARDISON,STANFORD, ROCHA, CHAGNON,MADRID ABSENT: BOARD MEMBERS: NONE ALSO PRESENT: Also Present City Attorney Ferre, Director of Utilities Hsu, Assistant to the Utilities Director Kalscheuer, City Manager Cole,Assistant City Manager Person,Assistant Director of Resource Management Tang, Deputy City Manager Gutierrez, Administrative Technician Yang, Senior Electric Engineer Langit, Assistant Director of Electric Operations Ramirez, Deputy City Clerk Toscano. Public Participation Pub Part Mr.John Zeller, representing a Condominium Association located at 129 W. 9th Street,addressed J. Zeller the Board Members presenting a problem with water meter readings for the complex. He Comments detailed the issue stating that the meter has not been working/reading properly since 2002, and a calibration test was taken and the problem was corrected as of January 2004. He requested that a settlement be approved utilizing a method of measuring the amount through a mechanism of going back three years and comparing use of water to what was used during that time. He then stated the total settlement amount he has figured out is $15,233. uestion and answer session ensued between Mr. Zeller, Staff and Board Members. It was Discussion )nsensus that the matter be agendized for the April 26th meeting, which will provide time for Agendize review and consideration. 4/26/04 Mr.-Art Morales addressed the Board Members suggesting that the Utility Board meetings be A. Morales broadcast on Cable Television and also that someone monitor the programs that are on cable to Comment:, ensure they are running properly. The CONSENT CALENDAR consisting of Items II- A through 11-H, were approved by motion of Consent Cal >ard Member Stanford, seconded by Board Member Madrid and unanimously carried. Board Approved ember Rocha abstained from item I1-A, the minutes of the last meeting as he was not present at iat meeting. A. The Minutes of the regular meeting of February 23, 2004, were approved as written. Min Appvd B. Approval was given to authorize staff to prepare letters to thank the San Gabriel Valley Ltrs of thanks Municipal Water District (SGVMWD) and Upper San Gabriel Valley Municipal Water District to SGVMWD (USGVMWD) for their contributions to the Low Flow Toilet Replacement Program, and and authorization was given to the Utility Board Chairperson to sign the letters. USGVMWD C. Approval was given to the revised and renegotiated condition of sale of the property located Revised Con at 617 North Azusa Avenue from Azusa Light and Water to the Azusa Redevelopment Of Sale 617 Agency. N. Azusa D. The Consent to Assign Water Supply Agreement between the City and Miller Brewing Wtr Supply Company to Miller Breweries West Limited Partnership, dated February 26, 2002, was Agmt Miller approved and the City Manager was authorized to execute the consent of assignment. Breweries E. Notice of Completion for Project W-184, Gladstone Street Waterline Relining Project was Notice of approved and authorization was given to the City Clerk to have same recorded at the Office Comp Prjt of the County Recorder. W-184 Approval was given to add $10,000 to the contract of Kennedy/Jenks Consultants for Water Add to agmt Treatment Plant Pilot Study. Kennedy/Jenk G. Authorization was given to amend the blanket purchase order to Osmose, Inc. for wood pole Inc Blanket inspection, treatment and repairs from $100,000 to $175,000, a net increase of$75,000. P.O. Osmose H. The Joint Use Agreement by City of Azusa to Grant Easement to Southern California Edison Joint Use Company, for the purpose of relocating overhead Telecommunication Facilities to Agmt w/Edsn Underground within Parkside Azusa H, Tract No. 52992,was approved subject to final Legal Res. 04-C27 Counsel approval. The following Resolution was adopted and entitled: A RESOLUTION OF Releasing a THE CITY COUNCIL OF THE CITY OF AZUSA RELEASING A CERTAIN GRANT OF EASEMENT. Grant of Esmt Special Call Items - None Special Call Scheduled Items Sched Items Discussion was held regarding Policy Governing Transfers from Utility to the City. Chairperson Allocation Chagnon expressed concern as the policy is silent on wholesale sales and possible transfers to the To Utility of general fund. No changes were made. She also expressed concern regarding Section 1.D.i of the City Support proposed resolutions establishing policies to cover General Fund support Service costs and the Service Costs language "not be limited to", noting that there isn't a connection/nexus to the Electric/Water Utility. After additional discussion, Director of Utilities Hsu proposed the following language: ;eneral Fund for all costs for city support services directly provided to the Electric Utility". It was ,nsensus of the Board Members that the item be amended and placed on the next Utility Board _ )nsent Calendar for approval. 03/22/04 PAGE TWO Staff Reports/Communications Staff Rpts Director of Utilities Hsu presented a report on Legislative and Regu _tory Updates, bat, Dir of Uti' specifically, focused on AB 3005 (Calderon) regarding Renewable Energy, which would mandate Opposition to municipal electric utilities to buy renewable resources. He noted that the California Municipal AB 3005 `ilities Association has sent a letter to oppose this bill, and he detailed the issues of concern and iggested that staff prepare a letter to state legislators opposing this mandate. Moved by —ciairperson Chagnon, seconded by Board Member Hardison and unanimously carried that letters opposing AB 3005 be sent to State Assemblyman Ed Chavez and State Senator Gloria Romero with copies to SCPPA. Assistant Director of Resource Management Tang addressed the Board Members providing an Monthly Pwr update on Resource Planning stating that an RFP for long term resources was issued on March], Resources twelve bids were received from four suppliers on March 10"',they are evaluating them at this time Update and will make a recommendation to the Board at the April Utility Board meeting. The FY 2003-94 2nd Quarter Work Plan Update from the Water Division was presented and no 2"d Qtr Work questions were asked. Chairperson Chagnon suggested that next time the report be in the MAP Plan Update format, with timelines, dates and measurable items. Senior Electric Engineer Langit addressed the Board Members providing a status report of the Sr Elect Engr Kirkwall Substation Project stating that the project construction is almost complete, the voltage Rpt on and the equipment will be energized by April. During the first week of April they will move the first Kirkwall Stn load pickup for Azusa. It was consensus of the Board Members to schedule the dedication of the facility for Saturday, April 17, 2004, at 11 a.m. Director of Utilities Hsu announced the 2004 National Conference of American Public Power Dir of Util .sociation on June 19' through June 23`d. If anyone is interested in attending they should Comments intact Administrative Technician Yang. National Conference Director's Comments Dir Corn Moved by Board Member Stanford, seconded by Board Member Rocha and unanimously carried Appt Chair that Diane Chagnon be appointed as Chairperson for 2004-05. Chagnon Moved by Board Member Hardison, seconded by Board Member Rocha and unanimously carried Appt Vice that Dick Stanford be appointed as Vice Chairperson for 2004-05. Chair Stanford It was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 7:17 P.M. 4-/7- /1- SECRETARY "X1 RESOLUTION NO. 04-C28. . ../22/04 PAGE THREE