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Home My WebLink AboutAgenda Packet - July 10, 2001 - PB w . • ._ _.. .ii \*-44.4 I Fr LzusA € AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5183, to make inquiry concerning the nature of the item described on the agenda. DATE: July 10, 2001 TIME: 7:00 p.m. ,r LOCATION: WEST WING CONFERENCE ROOM yy��key 213 EAST FOOTHILL BOULEVARD, AZ AA'�AL FORNIA 1. CALL TO ORDER —Chair Jake Bushey 2. ROLL CALL— Personnel Board Members tXJake Bushey, Chair JInez Gutierrez tpeLee Ann Mickey (Lori Kloster, Vice Chair Robert Dunn Others Present Victoria Cross, Director of Human Resources/Personnel Officer O Others 31—)APPROVAL OF MINUTES: June 26, 2001 4' CLOSED SESSION: Pursuant to Section 54957 of the Government Code to Consider A. Public Employee Evaluation of Performance: Merit Increase and/or Regular Appointment Recommendations (1) Programmer Analyst (2) Senior Office Specialist B. Public Employee Evaluation of Performance: Flexible Staffing Promotion 5! OPEN SESSION A. Recruitment Progress Report 6. PUBLIC COMMENT— Person/group will be limited to five minute maximum time to orally present their purpose. 7. COMMENTS, UPDATES AND/OR REPORTS FROM PERSONNEL BOARD MEMBERS AND STAFF. 8. ADJOURNMENT CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD June 26, 2001 A regular meeting of the Personnel Board was called to order at 7:12 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair) Robert Dunn, Inez Gutierrez. Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer Also Present: None ABSENCE Gutierrez/Dunn-to excuse Lee Ann Mickey APPROVAL OF MINUTES Dunn/Kloster - to approve the minutes as amended. June 12, 2001 Merit Increases, Regular Gutierrez/Dunn-to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees. Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Type of Range/Step Name Class Dept Action/ Base Effective Monthly Date Michael Criswell Water Utility Operator II Utilities Reg Appt. 5186/5 $4,100.95 ADJOURNMENT Kloster/Gutierrez—to adjourn the meeting at 7:30 p.m. r�/ n! PEN SESSION AGENDA ITEM NO: 3 V DATE: PB Date 1(.-1(\l* - PPROVED: Page 1 of 1 �. _� c� �� ., AzusA, HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: July 10, 2001 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)have submitted performance appraisal(s)for the following employee(s and recommend merit increase(s)and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Department Effective Date Monthly 1 Margaret De Lano Programmer/Analyst Utilities Merit Inc $4,274.39 6-8-01 2 Debra Mortensen Senior Office Specialist Human Resources Reg Appt/Merit Inc $2,818.99 5-2-01 CLOSED SESSION AGENDA ITEM: 4. A. DATE: 7-10-01 j RECRUITMENT PROGRESS REPORT 0/C CLASSIFICATION TYPE OPEN CLOSE ADVERTISING* #Apps #Accept WRITTEN Part-W Pass-W PERFMNCE PHYS AGL Part-Pass- ORAL INTRV Part-OB EL List 9 0 Police Dispatcher Cont 11-1-00 2-15-01/Continuous Tribune,* 66 66 3-29-01 25 12 certs due 4/25 05-01-01 9 1 10 0 Police Officer-Lateral Cont 9-18-00 2-15-01/Continuous Tribune,PORAC,* 7 2 1 0 11 0 Police Officer Trainee-Academy Cont 9-18-00 Continuous ** 12 64-background 2 12 0 Administrative Secretary-L&W Open 9-17-01 7-9-2001 *,Trib 22 13 0 Assistant Director of Parks Open 7-9-01 0 14 0 Police Administrative Services Manager Open 16-17-01 7-26-01 0 15 0 Police Administrative Technician Open 6-17-01 7-2-2001 *,Trib 43 16 0 Crossing Guard PT-cont 11-9-00 Continuous * 1 17 0 Human Resources/Risk Management Analyst Open 7-9-01 8-9-01 *,JA,SCPMA 0 18 0 Community Improvement Inspector Open 7-2-01 7-26-01 *,Trib 0 ) •I d W • a z o . CO CO W CO Z O o July 10,2001 1 f , AZUSA LIGHT & WATER MEMORANDUM TO: VICTORIA CROSS, HUMAN RESOURCES DIRECTOR FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JULY 2, 2001 SUBJECT: LOAD REDUCTION PLAN FOR HUMAN RESOURCES DEPARTMENT The Load Reduction Plan which you submitted (attached) is hereby approved pursuant to the Executive Order dated May 10, 2001. Debra Mortensen, Cheryl Rezentes, and yourself will be notified by e-mail when the City is in a Stage 2 and Stage 3 alert. I want to commend you and your staff for conserving energy this past few months. Your efforts are paying off. According to electric meter information, the West Wing reduced electrical usage during a 30 day period in April-May 2001 by 41% compared to the same period last year. Please ensure that your department's load reduction plan is implemented on a consistent basis by all department employees as required by the Executive Order. Sincerely, F. Hsu Joseph Director of Utilities cc: Rick Cole, City Manager Debra Mortensen, Office Specialists II Cheryl Rezentes, Risk Management Coordinator Cary Kalscheuer, Sr. Management Analyst Attachment CITY OF AZUSA LOAD REDUCTION PLAN HUMAN RESOURCES DEPARTMENT The following set of actions shall be implemented by the Human Resources Department during Stage 2 or Stage 3 Alerts issued by the California Independent System Operator (CALISO). STAGE 2 ALERT: The following load shedding steps shall be taken during a Stage 2 alert issued by CALISO. 1. Reduce departmental lighting by 50%. 2. Open existing window shades, when not in direct sunlight, to take advantage of natural light. 3. Turn-off office equipment and lights when-not in use and during lunch. 4. Activate all energy saving features on office equipment to go into "power save" mode within 15 minutes if not in use. 5. Unplug all unnecessary fixtures, including decorative office fountains and other lighting. 6. Set thermostats to 78 degrees (Conference Room may be set at a lower temperature and maintained during oral interviews). 7. Turn-off office equipment at night. 8. Minimize use of night lighting, without compromising safety and/or security. 9. Restrict access to thermostat with lock box. (Key maintained by the Director of Human Resources or designee.) STAGE 3 ALERT: In addition to the load shedding requirements during a Stage 2 alert, the following load shedding requirements shall be implemented during a Stage 3 Alert, issued by CALISO. 1. Reduce lighting by 100%, unless absolutely necessary. 2. Volunteer facility for 1 hour blackout (all electrical). 3. Be prepared for rolling blackout. HUMAN RESOURCE TEAM REPRESENTATIVE(S): The following staff will be responsible for responding to CALISO Alerts and carrying out the actions as set forth in this load reduction plan. Primary Staff: Victoria Cross Cheryl Rezentes Back-up Staff: Debra Mortensen A1110,':.,1 i AZUSA jJJ AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC -All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5183, to make inquiry conceming the nature of the item described on the agenda. DATE: June 26, 2001 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER —Chair Jake Bushey 2. OLL CALL— Personnel Board M bers f ilJake Bushey, Chair nez Gutierrez O Lee Ann Mickey Lori Kloster, Vice Chair Robert Dunn Vers Present Victoria Cross, Director of Human Resources/Personnel Officer iOthers 3 APPROVAL OF MINUTES: June 12, 2001 41 CLOSED SESSION: Pursuant to Section 54957 of the Government Code to Consider 4/ Public Employee Evaluation of Performance: Merit Increase and/or Regular Appointment Recommendations 4/ Water Utility Operator II N.5 OP N SESSION Recruitment Progress Report PUBLIC COMMENT— Person/group will be limited to five minute maximum time to orally present their purpose. ii COMMENTS, UPDATES AND/OR REPORTS FROM PERSONNEL BOARD MEMBERS AND STAFF. 8. ADJOURNMENT