HomeMy WebLinkAboutAgenda Packet - May 22, 2001 - PB or
''AZUSA'
AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC -All written documentation relating to each item of business referred to on the agenda, which is not
confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5183, to make inquiry conceming the nature
of the item described on the agenda.
DATE: May 22, 2001
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER— Chair Jake Bushey
2. ROLL CALL— Personnel Board Members
O Jake Bushey, Chair O Inez Gutierrez O Lee Ann Mickey
O Lori Kloster, Vice Chair O Robert Dunn
Others Present
O Victoria Cross, Director of Human Resources/Personnel Officer
O Others
3. APPROVAL OF MINUTES: May 8, 2001
4. CLOSED SESSION: Pursuant to Section 54957 of the Government Code to Consider
A. Public Employee Evaluation of Performance: Merit Increase and/or Regular Appointment
Recommendations
(1) Assistant City Manager
(2) Chief of Police
(3) Director of Human Resources
(4) Librarian
(5) Police Officer
(6) Police Officer
(7) Water Utility Equipment Operator
5. OPEN SESSION
A. Classification Specification Revision (pursuant to Section 3.3 Preparation and Content of
Class Specifications of the Rules of The Civil Service System)- Human Resources/Risk
Management Analyst
B. Recruitment Request–Open Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System) – Human Resources /Risk
Management Analyst
C. Recruitment Progress Report
6. PUBLIC COMMENT—Person/group will be limited to five minute maximum time to orally present
their purpose.
7. COMMENTS, UPDATES AND/OR REPORTS FROM PERSONNEL BOARD MEMBERS AND
STAFF.
8. ADJOURNMENT
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!AzusA:
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
May 8, 2001
A regular meeting of the Personnel Board was called to order at 7:06 p.m. in the West Wing Conference Room by
Jake Bushey, Chair.
ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair)
Robert Dunn, Inez Gutierrez, Lee Ann Mickey.
Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer
Also Present: None
ABSENCE None.
APPROVAL OF MINUTES Dunn/Mickey—to approve the minutes as amended .
April 24, 2001
CLOSED SESSION- Kloster/Dunn—to move to closed session at 7:08 p.m.
(Govt. Code Sec.
54957-Public Employee Kloster/Mickey—to reconvene at 7:20 p.m.
Evaluation of Performance)
Merit Increases, Regular Dunn/Kloster—to recommend approval of merit increases, regular appointment and/or
appointment and/or flexible staffing promotional appointments for the following employees.
Flexible Staffing Promotion
Appointment
Recommendations
4.a. Merit Increase and/or Regular Appointment Recommendations
Type of. Range/Step
Name Class Dept Action/ Base
Effective Monthly
Date
1 Hien Vuong Engineering Associate Utilities Merit Inc 4222/3
4-1-01 $5,191.07
ADJOURNMENT Dunn/Gutierrez—to adjourn the meeting at 7:20 p.m.
(OPEN SESSION AGENDA ITEM NO: 3
DATE: May 22, 2001
PPROVED:
Page 1 of 1
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HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board `�
From: Victoria Cross, Director of Human Resources/Personnel Officer "'"
S
Date: May 22, 2001
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)have
submitted performance appraisal(s)for the following employee(s and recommend merit increase(s)and/or regular
appointment status as noted:
Range/Step
Type of Action/ Base
Name Classification Department Effective Date Monthly
1 Robert Person Assistant City Manager Administration Reg Appt/Merit Inc 2539/5
4-30-01 $7,850.70
2 King Davis, Jr Chief of Police Police Merit Inc 2622/5
4-10-01 $9,193.50
3 Victoria Cross Director of Human Human Resources Reg Appt/Merit Inc 2505/3
Resources/Personnel Analyst 4-30-01 $6,656.69
4 Shahla Shahsavari Librarian Library Reg Appt/Merit Inc 4175/3
5-14-01 $3,309.95
5 Jerry Jarrett Police Officer Police Merit Inc 6101/4
3-26-01 $4,488.14
6 Steven Sears Police Officer Police Merit Inc 6101/5
4-5-01 $4,704.49
7 Stewart Noble Water Utility Equip Operator Utilities Reg Appt/Merit Inc 5188/2
4-17-01 $3,625.81
N
CLOSED SESSION AGENDA ITEM: 4. A.
DATE: 05-22-01
40111,t ,
441F00-
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AGENDA ITEM
MEMORANDUM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources VvV
DATE: May 22, 2001
SUBJECT: HUMAN RESOURCES/RISK MANAGEMENT ANALYST CLASS SPECIFICATION
RECOMMENDATION
The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3, that
the City Council adopt the updated and re-titled class specification of Human Resources/Risk
Management Analyst (formerly "Personnel Analyst").
BACKGROUND
A recent review of the existing class specification for the position of Personnel Analyst revealed
the need for an update to the current description of job duties to include employee benefits,
training, risk management and complex human resource functions. The qualification guidelines
for this position were also revised to include desirable experience levels.
As the Human Resources Department handles both Personnel and Risk Management, a title
change from Personnel Analyst to Human Resources/Risk Management Analyst is appropriate.
This position remains assigned under the Compensation and Benefits Memorandum covering the
Non-Represented Classified Positions.
Exhibits:
"A" Human Resources/Risk Management Analyst Class Specification
OPEN SESSION AGENDA ITEM 5' 14
DATE 5 `aa- 0I
4.4 M.17111111
I
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.. ZUSA;
RECRUITMENT REQUEST
MEMORANDUM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources \ N\
DATE: May 22, 2001
SUBJECT: REQUEST FOR RECRUITMENT - HUMAN RESOURCES/RISK MANAGEMENT
ANALYST
The above listed position is currently vacant and critical to the operation of the Human Resources
Department. In conjunction with the existing team in the Human Resources Department, this
position will primarily handle Personnel functions including; expanded recruitment and selection
processing, training, and employee relations.
I am requesting an open recruitment process to fill this vacancy as soon as possible with the
most qualified candidate identified through a testing process.
OPEN SESSION AGENDA.IT _-` 6�,.
DATE 5 'a0Q - 0i
Date Adopted:
Class Code:
CITY OF AZUSA
HUMAN RESOURCES/RISK MANAGEMENT ANALYST
DEFINITION
Under administrative direction, performs a variety of responsible professional, administrative, analytical and
technical duties related to assigned personnel and risk management functions; assists in the administration
of the City's personnel and risk management programs including, but not limited to: recruitment, testing,
position classification,compensation,evaluation,benefit administration,employee relations,safety,workers'
compensation and general liability; provides highly responsible and complex staff assistance to the Director
of Human Resources; and performs other related duties as required.
ESSENTIAL FUNCTIONS
Duties may include, but are limited to the following:
Assists with the daily administration of Personnel programs;makes recommendations and implements policies
and procedures;conducts recruitments and selections;processes a variety of personnel documents;assists
with classification and compensation studies;may assist in handling grievances and other personnel related
matters.
Prepares and maintains accurate periodic reports pertaining to local, state and federal requirements; may
various prepare statistical reports.
Provides administrative staff support to the Director of Human Resources in labor negotiations; participates
in the administration of labor agreements and disciplinary action proceedings; participates in related issues
of employee/employer relations.
Provides assistance to department management. Other City personnel and the public regarding
administrative,fiscal,or operational issues,policies and/or procedures;may direct the work of others involved
in related activity.
As a designated representative of the department,may attend conferences,meetings,and/or public functions;
may lead or participate in discussions regarding personnel or risk management issues;responds to inquiries
and advises or provides assistance to the Director, other City employees, other agencies, and/or the public
regarding personnel or risk management matters.
May attend meetings of the Personnel Board and make presentations or respond to questions regarding
personnel activities.
May assist in administering the City's workers'compensation program by coordinating claims administration
with third-party administrators (TPA); ensures that appropriate forms are completed and procedures are
followed; may discuss workers'compensation claims with departmental staff, medical and legal resources
to determine appropriate course of action; provides liaison to other City staff, claims adjustors and
investigators, and insurance agents in the disposition of claims; maintains related files and documentation.
May monitor and assist in managing the City's general insurance program; may review insurance language
in contracts for City staff; may assist with renewal of policies; may coordinate acquisition of certificates of
insurance; respond to questions from departmental staff and interacts with related agencies/resources.
Page 1 of 2
Human Resources/Risk.anagement Analyst
Class Specification
MARGINAL FUNCTIONS
These are position functions which may be changed,deleted or reassigned to accommodate an individual with
a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include equivalent to a Bachelor's
degree in Public Administration, Business Administration or closely related field, AND three years of
recent,increasingly responsible, work experience in human resources(personnel administration and risk
management)which provided the required knowledge and ability,including recruitment,classification and
compensation analysis, labor relations, and workers' compensation. Municipal experience is highly
desirable.
Knowledge, Skill and Abilities
Thorough working knowledge of the principles and practices of personnel, including progressive
recruitment and selection techniques, classification and compensation, labor relations, benefits
administration, risk management (workers' compensation, general liability, and insurance), budget
administration, related laws, ordinances and regulations; and principles of research, statistical analysis
and report preparation.
Ability to plan, organize and carry out assignments with minimal supervision and direction; assist in
developing new policies impact in department operations/procedures; supervise the work of assigned
staff; handle confidential matters with discretion; implement and coordinate programs; investigate and
process claims and complaints;perform a variety of personnel related work,including recruitment,testing,
selection, classification, compensation and employee relations; communicate clearly, concisely and
effectively both orally and in writing; research and prepare complex reports on a variety of subjects;
establish and maintain effective relationships with co-workers,the public, and related contacts; perform
difficult and/or complex professional administrative and analytical work requiring sensitivity to issues;
prepare and present reports; represent the department in a variety of meetings; provide liaison to City
personnel,other agencies and the public;respond to problem situations in an effective and tactful manner;
understand, explain and apply policies and procedures; analyze unusual situations and resolve them
through application of management principles and practices; operate a computer and utilize a variety of
software programs;deal constructively with conflict and develop effective resolutions;serve as liaison to
the Personnel Board;attend meetings and events on evenings and/or weekends;ability to perform other
related duties as required.
SPECIAL REQUIREMENTS
Possession of and ability to maintain a valid Class C California driver's license and a satisfactory driving
record.
Ability to work in a standard office environment; ability to travel to different sites and locations.
Page 2 of 2
I to � __
T�
AZUSA
AGENDA ITEM
MEMORANDUM .
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources\VJ
DATE: May 22, 2001
SUBJECT: HUMAN RESOURCES/RISK MANAGEMENT ANALYST CLASS SPECIFICATION
RECOMMENDATION
The Personnel Board recommend, pursuant to CIty of Azusa Civil Service Rules Section 3.3, that
the City Council adopt the updated and re-titled class specification of Human Resources/Risk
Management Analyst (formerly "Personnel Analyst").
BACKGROUND
A recent review of the existing class specification for the position of Personnel Analyst revealed
the need for an update to the current description of job duties to include employee benefits,
training, risk management and complex human resource functions. The qualification guidelines
for this position were also revised to include desirable experience levels.
As the Human Resources Department handles both Personnel and Risk Management, a title
change from Personnel Analyst to Human Resources/Risk Management Analyst is appropriate.
t
This position remains assigned under the Compensation and Benefits Memorandum covering the
Non-Represented Classified Positions.
Exhibits:
'' "A" Human Resources/Risk Management Analyst Class Specification
OPEN SESSION AGENDA ITEM 5. /
DATE 40la° 1.2. " d1
•
•
Date Adopted:
Class Code:
CITY OF AZUSA
HUMAN RESOURCES/RISK MANAGEMENT ANALYST
DEFINITION
Under administrative direction,performs a variety of responsible professional,administrative,analytical and
technical duties related to assigned personnel and risk management functions; assists in the administration
of the City's personnel and risk management programs including, but not limited to: recruitment, testing,
position classification,compensation,evaluation,benefit administration,employee relations,safety,workers'
compensation and general liability; provides highly responsible and complex staff assistance to the Director
of Human Resources; and performs other related duties as required.
ESSENTIAL FUNCTIONS
Duties may include, but are limited to the following:
Assists with the daily administration of Personnel programs;makes recommendations and implements policies
and procedures;conducts recruitments and selections;processes a variety of personnel documents;assists
with classification and compensation studies; may assist in handling grievances and other personnel related
matters.
Prepares and maintains accurate periodic reports pertaining to local, state and federal requirements; may
various prepare statistical reports.
Provides administrative staff support to the Director of Human Resources in labor negotiations; participates
in the administration of labor agreements and disciplinary action proceedings; participates in related issues
of employee/employer relations.
Provides assistance to department management. Other City personnel and the public regarding
administrative,fiscal,or operational issues,policies and/or procedures;may direct the work of others involved
in related activity.
As a designated representative of the department,may attend conferences,meetings,and/or public functions;
may lead or participate in discussions regarding personnel or risk management issues;responds to inquiries
and advises or provides assistance to the Director, other City employees, other agencies, and/or the public
regarding personnel or risk management matters.
May attend meetings of the Personnel Board and make presentations or respond to questions regarding
personnel activities.
May assist in administering the City's workers'compensation program by coordinating claims administration
with third-party administrators (TPA); ensures that appropriate forms are completed and procedures are
followed; may discuss workers'compensation claims with departmental staff, medical and legal resources
too determine appropriate course of action; provides liaison to other City staff, claims adjustors and
investigators, and insurance agents in the disposition of claims; maintains related files and documentation.
May monitor and assist in managing the City's general insurance program; may review insurance language
in contracts for City staff; may assist with renewal of policies; may coordinate acquisition of certificates of
insurance; respond to questions from departmental staff and interacts with related agencies/resources.
Page 1 of 2
. Human Resources/Rish a an gement Analyst
Class Specification
MARGINAL FUNCTIONS
These are position functions which may be changed,deleted or reassigned to accommodate an individual with
a disability.
QUALIFICATIONS GUIDELINES
Education"and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include equivalent to a Bachelor's
degree in Public Administration, Business Administration or closely related field, AND three years of
recent,increasingly responsible, work experience in human resources(personnel administration and risk
management)which provided the required knowledge and ability,including recruitment,classification and
compensation analysis, labor relations, and workers' compensation. Municipal experience is highly
desirable.
Knowledge. Skill and Abilities
Thorough working knowledge of the principles and practices of personnel, including progressive
recruitment and selection techniques, classification and compensation, labor relations, benefits
administration, risk management (workers' compensation, general liability, and insurance), budget
administration,related laws, ordinances and regulations;and principles of research,statistical analysis
and report preparation.
Ability to plan, organize and carry out assignments with minimal supervision and direction; assist in
developing new policies impact in department operations/procedures; supervise the work of assigned
staff; handle confidential matters with discretion; implement and coordinate programs; investigate and
process claims and complaints;perform a variety of personnel related work,including recruitment,testing,
selection, classification, compensation and employee relations; communicate clearly, concisely and
effectively both orally and in writing; research and prepare complex reports on a variety of subjects;
establish and maintain effective relationships with co-workers,the public,and related contacts; perform
difficult and/or complex professional administrative and analytical work requiring sensitivity to issues;
prepare and present reports; represent the department in a variety of meetings; provide liaison to City
personnel,other agencies and the public;respond to problem situations in an effective and tactful manner;
understand, explain and apply policies and procedures; analyze unusual situations and resolve them
through application of management principles and practices;operate a computer and utilize a variety of
software programs;deal constructively with conflict and develop effective resolutions;serve as liaison to
the Personnel Board;attend meetings and events on evenings and/or weekends;ability to perform other
related duties as required.
SPECIAL REQUIREMENTS
Possession of and ability to maintain a valid Class C California driver's license and a satisfactory driving
4ecord.
Ability to work in a standard office environment; ability to travel to different sites and locations.
Page 2 of 2
r_
AZUSA
RECRUITMENT REQUEST
MEMORANDUM .
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources.\IV
DATE: May 22, 2001
•
SUBJECT: REQUEST FOR RECRUITMENT - HUMAN RESOURCES/RISK MANAGEMENT
ANALYST
The above listed position is currently vacant and critical to the operation of the Human Resources
Department. In conjunction with the existing team in the Human Resources Department, this
position will primarily handle Personnel functions including; expanded recruitment and selection
processing, training, and employee relations.
I am requesting an open recruitment process to fill this vacancy as soon as possible with the
most qualified candidate identified through a testing process.
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