HomeMy WebLinkAboutAgenda Packet - March 27, 2001 - PB " ...., ..., Is#07)
r
I
'
'
Zus '
AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not
confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5183, to make inquiry concerning the nature
of the item described on the agenda.
DATE: March 27, 2001
TIME: 7:00 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER—Chair Jake Bushey
2. ROLL CALL—Personnel Board Members
O Jake Bushey, Chair O Inez Gutierrez O Lee Ann Mickey
O Lori Kloster, Vice Chair O Robert Dunn
Others Present
O Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer
O Others
3. APPROVAL OF MINUTES:March 13, 2001
4. CLOSED SESSION: Pursuant to Section 54957 of the Government Code to Consider
A. Public Employee Evaluation of Performance: Merit Increase and/or Regular Appointment
Recommendations
(1) Recreation Coordinator
(2) Street Maintenance Worker II
5. OPEN SESSION
A. New Classification-(pursuant to the Azusa Municipal Code, Chapter 2-Administration,Article V-
Boards and Commissions, Division 4-Personnel Board, Section 2-411-Duties(which states that
"The Power and the Functions of the Board shall be to . . . recommend all salaries to the Council);
and Sections 3.3 Preparation and Content of Class Specification and 3.7 New Position of the Rules
of the Civil Service System)–Police Administrative Technician
B. Recruitment Request–Open Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System)–Police Administrative Services Manager
C. Recruitment Request–Open Competitive (pursuant to Section 5.5.2 Open Competitive
Examinations of the Rules of the Civil Service System)–Police Administrative Technician
D. Personnel Action Report .
E. Recruitment Progress Report
6. PUBLIC COMMENT—Person/group will be limited to five minute maximum time to orally present their
purpose.
7. COMMENTS,UPDATES AND/OR REPORTS FROM PERSONNEL BOARD MEMBERS AND STAFF.
8. ADJOURNMENT
Nome
3 as ,.,a
'AZUSA'
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
March 27, 2001
A regular meeting of the Personnel Board was called to order at 7:1 1 p.m. in the West Wing Conference Room by
Jake Bushey, Chair.
ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair)
Inez Gutierrez, Robert Dunn.
Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer
Also Present: King Davis, Chief of Police
ABSENCE Dunn/Gutierrez—to excuse member Lee Ann Mickey.
APPROVAL OF MINUTES Gutierrez/Kloster—to approve the minutes as submitted.
March 13, 2001
CLOSED SESSION- Dunn/Gutierrez—to move to closed session at 7:30 p.m.
(Govt. Code Sec.
54957-Public Employee Kloster/Gutierrez—to reconvene at 7:35 p.m.
Evaluation of Performance)
Merit Increases, Regular Kloster/Gutierrez—to recommend approval of merit increases,regular appointment and/or
appointment and/or flexible staffing promotional appointments for the following employees.
Flexible Staffing Promotion
Appointment
Recommendations
4.a. Merit Increase and/or Regular Appointment Recommendations
Type of Range/Step
Name Class Dept Action/ Base
Effective` Monthly
Date
1 Marc Gonzales Recreation Coordinator RP/rec Reg Appt./ $2,232.33
Merit Inc
12-26-00
2 Jose Toledo Street Maintenance CD/sts Merit Inc/4 $3,094.87
Worker II 1-7-00
NEW CLASS Dunn/Kloster—pursuant to Section 3.3 Preparation and Content of Class Specifications
Police Administrative and Section 3.5 Adoption of Plan of the Rules of the Civil Service System
Technician
RECRUITMENT Dunn/Kloster—pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules
REQUEST-OPEN of the Civil Service System
Police Administrative
Services Manager
RECRUITMENT Dunn/Kloster—pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules
REQUEST-OPEN of the Civil Service System
Police Administrative
Technician
ADJOURNMENT Gutierrez/Dunn—to adjourn the meeting at 7:42 p.m.
OPEN SESSION AGENDA ITEM NO: 3
DATE: PB Date
APPROVED:
Page 1 of 1
r Or
ext. ,� u �. ::, .. f * F * x ......
ZUS
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Victoria Cross, Director of Human Resources/Personnel Officer
Date: March 27, 2001
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s)have
submitted performance appraisal(s)for the following employee(s and recommend merit increase(s)and/or regular
appointment status as noted:
Range/Step
Type of Action/ Base
Name Classification Department Effective Date Monthly
1 Marc Gonzales Recreation Coordinator Recreation & Parks Reg Appt./Merit Inc $2,232.33
12-26-00
2 Jose Toledo Street Maintenance Community Development Merit Inc/4 $3,094.87
Worker II 1-7-00
/CLOSED SESSION AGENDA ITEM: 4. A.
DATE: 03-27-01
I
kf:;;;;;;;)
:{:.�::::.�:::::.�::::::::.}v::{;:.v{:nom::::::x;:;nvi':..:.::.�:::^;Y:•}w::::::.�::::::.�n•.�::::.�:::.i':::::.�::.�::::::.�:n�:::::::::::n�:::::::::::.::::::.�::::::::::::::.�::::.�::.�::::::::::::::.:.:•;;?•r,:::::
�/t::.::::::::::::::::.�::::::::::::::::::::::::::.�:::.::.�:::::.:.:::n::.:::<.•.y:v:::n::�::::::::,::.::::.�.n.�v:wvw:::::::•:�::+{•.:�;:.:::::..:;•'::::.:�:::::::.:�:::::::::::::::{::::n::nv�.:::::::.:�:::::.:::.:�::::::::.�:;::::.�:::::::::::::::.:�::n:.::r:{::::n:;::::n.:w:::.�:::••'..•••;:i;:i:i;::'ry':::•:::•i;:ii;:i:i:::::•iii::::::vi::•.ji::iii:::•:{:iii}iiii$:wvii•.i.{�{:•::i:ti Mer—
mum
• zus •.
AGENDA ITEM
MEMORANDUM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources
DATE: March 27, 2001 •
SUBJECT: CLASS SPECIFICATION FOR POLICE ADMINISTRATIVE TECHNICIAN
RECOMMENDATION: •
That the Personnel Board recommend the class specification for Police Administrative Technician
for adoption by the City Council, pursuant to the City of Azusa Civil Service Rules Section 3.3.
BACKGROUND:
Presently, administration in the Police Department is not provided with any advanced
secretarial/technical support. Clerical support for Police management is provided on a part-time
basis by limited staff. The classification of Administrative Secretary has been vacant since
September 1998, due to budgetary constraints.
The Human Resources Department, in conjunction with the Police Department, conducted an
assessment of the existing staffing needs for advanced clerical support in the Administration
Division. Assessment revealed a need for an update to the existing class specification plan and
job duties of the Administrative Secretary assigned to the Police Department.
• The evolution of responsibilities and unique nature of this position sustain the need for an update
of the classification to Police Administrative Technician. The job duties for this classification
require additional, technical and advanced secretarial responsibilities to include maintenance of
highly confidential records and information,preparation of financial records,and direct secretarial
support to the Chief of Police.
Due to the highly sensitive and confidential nature of this classification, the position will be
subject to a thorough background investigation and polygraph examination in addition to the
standard pre-employment processing for new employees.
CONCLUSION:
The class specification of Police Administrative Technician accurately reflects the current duties,
responsibilities and qualifications required for this position.
OPEN SESSION AGENDA ITEM
DATE 3- - I
City of Azusa
POLICE ADMINISTRATIVE TECHNICIAN
DEFINITION
Under general supervision, performs a variety of responsible and confidential technical and
administrative secretarial work in support to the Chief of Police and command staff;participates in
technical work characteristic of the department; and performs related duties as required.
CLASS CHARACTERISTICS
This class is distinguished from other secretarial/clerical classifications by the latter's responsibility
to perform technical and administrative support work for the department head. This classification
is characterized by the highly confidential and sensitive nature of the information with which the
incumbent routinely comes in contact. While duties of this position are primarily secretarial/clerical
in nature, technical task are often performed in response to fluctuating department needs.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this classification. When a position is to be
filled,the essential functions will be noted in the announcement of position availability. Letters in
parenthesis at the end of each function statement represent the abilities required to perform that
function.
1. Provides direct and confidential administrative secretarial support to Chief of Police,command
staff,and other staff members as required;maintains calendar of appointments;receives visitors,
ascertains reason for visit and notifies appropriate party;prepares correspondence often working
from notes or directions as to objective to be achieved; reviews incoming correspondence and
routes in accordance with standard procedures. (a b c d e f g h i j k 1 n p q)
2. Responds to inquires from the public, City staff, City Manager, and City Council regarding
departmental programs, procedures, activities, and other matters, which require an in-depth
knowledge of the department. (a c d fg hj p)
3. Establishes and/or maintains files on departmental activities; researches files to obtain
information requested by departmental staff or necessary to the preparation of reports or conduct
of other office business. (b d f h i j 1 n p q)
4. Handles administrative tasks associated with sub-components of departmental programs;
establishes and carries out record keeping procedures; develops and/or obtains forms and
documents; interfaces with other City staff and outside agencies in obtaining information and
coordinating activities. (a b c d f g h i j k 1 m n q)
5. May prepare items for City Council of Commission/agency agendas; types staff reports; may
attend and take minutes at staff and other meetings where matters handled by the Police
Department are being discussed. (a d f h i j k 1 n p q)
Page 1
6. Assists in the duties of the department accounting function to maintain department expense
journals,post expenditures and receipts; assist in monitoring expenses and/or revenues relative
to budget,and in budget preparation;may prepare invoices for payment or for services rendered;
may handle petty cash. (a b d f h i j k l m p q r)
7. Performs a variety of clerical tasks including typing,proofreading,filing,editing,office machine
operation, including word processing or operation of other automated systems; sorts, files,
prepares,and/or processes a variety of documents and records,including time sheets,personnel
and purchasing forms,and claim vouchers according to established procedures;makes travel and
meeting arrangements. (a b d f h i j k l m n pq r)
8. Assists the Department Head with a variety of administrative tasks using discretion and
independent judgement in accordance with general direction; conducts research and provides
recommendations regarding project activity. (a b c e g hi j km o r)
9. Assists and/or directs others in the performance of related tasks; may supervise, train and
evaluate subordinates. (a b d f h i j k l m n p q r)
Requisite Abilities
a. Communicate clearly and concisely,both orally and in writing.
b. Write reports and keep accurate records.
c. Analyze data and situations carefully and adopt effective courses of action/draw sound
conclusions.
d. Understand the operation of the City, Police Department and outside agencies.
e. Compose accurate correspondence with minimal direction and/or independently .
f. Communicate effectively with a variety of personnel and establish/maintain effective working
relationships.
g. Explain and apply policies and procedures.
h. Interpret and apply rules, regulations, legislation and policies.
i. Understand and follow verbal and written directions.
j. Work independently.
k. Type accurately.
Page 2
1. Operate a computer and use a variety of computer software.
m. Compile and maintain complex records and files.
n. Edit documents for correct English grammar,punctuation, and spelling
o. Supervise, train and evaluate subordinates.
p. Maintain confidentiality of records and sensitive information, using tact.
q. Apply modem office practices and use office equipment.
r. Perform mathematical calculations.
MARGINAL FUNCTIONS
These are position functions that may be changed, deleted or reassigned to accommodate and
individual with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and
abilities necessary for satisfactory job performance. Example combinations include graduation
from high school or GED equivalent including supplemental course work in business practices
and/or accounting and three(3)years of experience in a position responsible for administrative
support. Work experience in a law enforcement agency or similar environment is highly
desirable.
Knowledge and Skill Levels
Considerable knowledge of related secretarial and general office methods and techniques
including office equipment operations; fiscal record keeping; records processing and
maintenance procedures and systems; preparation of complicated documents requiring
specialized and/or statistical typing. Working knowledge of the basic functions and organization
of City government. Skill in the operation of a variety of office equipment,including operation
of a typewriter or word processing equipment at a comparable rate.
Special Requirement
Due to the highly confidential and sensitive nature of this position, candidates will be required
to undergo and successfully complete thorough background and polygraph examinations in
addition to the standard pre-employment examination processing.
Possession of or ability to obtain and successfully maintain a "Class C" California Driver's
License and a satisfactory driving record.
Page 3
•`: <'<
..........t.t.tt......::p:.i:.i:.ii:ii..::::::::::::::.t.:•:::::?wp•:.,:•:C ..... c. •iv::::::::•:.:..
.....................:..:...........:.........t..... c.::tv::::::::::::::t. •::::::::::::is i:.:;
::::::::::::::::::::.......................::::::::::•i:.i:.i:.i:.i:.i:....t................t't{•i:•x:.i:.i:•i:.i:.i:.i:.i:.ititistittit•i:•i:•i:.i:.i:.i:.i:.i:.i:.i:.istt•:•:•i;•::•i:•i:•i:•i'•i:•i'•i:•i:•i:•istitti:t:{•;•i;•i;•i;•::;•:::::::; :::::............;., i:':{•i;•i;•i•:::::•??.
�y�y},fiV
Sti•::ii i;:i;$ii�iiii;:i;:ii;;:i::::i::iiii:ii?i�::•.`
::,L'.L:•: j{{::ti{::{{:::;:::;:iiiii•,:;�:::f:ii iliiiii:'+i......................................v.
R::Siiii:•:::S:::i}i};S;S;S;S;Si$;:i:5:;;5::i i:.i:.i:.i iiii: •iii::::::::::::::::::::•::::•.>:•;•:::::::........::::........:•.:..�
::•:::.v:::::::::::::.i'::::::::::::::::::::::::: .;..........::::::::v:•i••i••i::•:v;::;^i:4:4:J:is i:J:t•:^:•i '
vi•4:•:4:4:•:ii iii:v:{•iii:t•:t•:t•:•iso:4i:•:•is•i:•iiiiiiiiii:•i:tii:?^i:}>.v G:it;:;:;:;:;:iiiiiiiv; !
:i•i;•ii;::^:4:G}i:is n}:••:::::::::::::::::n.....:......w:t•vw::•w.v::::;:;:;r...t tw::.:.. ..... ....:. ..' iiiiti?iiijiitti:•r:
...n n\kvm::::::.v::::::::::::x::::::::::::nv:::::::::::::........:..n...v.............v.iti::i:i::;::::::•i:v}iiiii:' .::w:.�::
C;.....v..........:w;;•iii•^iii X�i;•,i':::::::::.vpvt'• :::;::n;•i:•iso:4:•iso:2Oi;•i}i:::::::::::::::::::::::::.ivt:•:::::::;;::::::::::::::::::::v:::::,v?.:. .kf...•.: ..
ZUS
RECRUITMENT REQUEST
MEMORANDUM
TO: Victoria Cross, Director of Human Resources
FROM: King Davis, Chief of Police
DATE: March 27, 2001
SUBJECT: REQUEST FOR RECRUITMENT - POLICE ADMINISTRATIVE SERVICES MANAGER
The above listed position has been vacant since January 11, 2001. This critical position within
the organization bears significant responsibility overseeing the Communications Unit, Records
Division, Evidence, and Humane Services Contract. Additionally, many of our court required
responsibilities and data base management will be handled by this position. The level of training
and expertise required for this position in a Police Department of our size is critical to successful
operations.
I am requesting an open recruitment process to fill this vacancy as soon as possible with the
most qualified candidate identified through a testing process.
OPEN SESSION AGENDA ITEM
DATE
(7771/2)
;;;;;;;;;;;;
r11,!,
MMMMMMMMMMMMMMMMWMEMMEMMMgMWMMMWgWMMRMWMggingNRe
::iiiik`, *•SS0::2:?i iii
NEMMMWMMEMEMMEMMMEMEMEMMMEMEMMMMEMMEMMMEi Emma•
zus •,..
RECRUITMENT REQUEST
MEMORANDUM
TO: Victoria Cross, Director of Human Resources
FROM: King Davis, Chief of Police
DATE: March 27, 2001
SUBJECT: REQUEST FOR RECRUITMENT - POLICE ADMINISTRATIVE TECHNICIAN
This memorandum is to request an open recruitment for the position of Police Administrative
Technician. This position directly handles administrative and technical support functions for the
Chief of Police and command staff in the Police Department.
I am requesting an open recruitment process to fill this vacancy as soon as possible with the
most qualified candidate identified through the testing process.
OPEN SESSION AGENDA ITEM-
DATE
LZUSA.
PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME CLASSIFICATION DEPT PROB* - HIRE .., - SEPARATION
REG* DATE DATE
Karen
Karen Vanca Assistant Director of Customer Care&Solutions UTL Prob 3-12-01
Richard Ladow, Jr. Water Utility Worker II UTL 6-15-87 3-20-01
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME DEPT FROM CLASS TO CLASS , DATE '
None to Report
*PROB. =Probationary Status
*REG = Regular Appointment
CC = City Clerk
CD = Community Development
CS = Community Services
FN = Finance
HR = Human Resources
LB = Library
PD = Police
PW = Public Works
RD = Redevelopment
UTL = Utilities
/OPEN SESSION AGENDA ITEM: 5.D
DATE: 03-27-01
(;;;;;47..N
ii:4:i:•::4:•:L:iisvi:•i::J:vvX::Jii:::i::•:4:6:?G:•:Gi:•:•:i::q};:::4;;.;�::n;;};;;•i:•i:•i:•i:•::•::d:4:4:d};}:}:::i::4:::?::•::i::• n
:?Oi::::ri•i:?:•i:•i:•i:•i}:}:::4;:4:4:4:::::::::}:ir:.y.::i}:::•:'4;}::::�:•::•::•::•{}{::{:}:::{{.
::::::::::::::::.>:..>;.:•:::::::::::::::::..:•:::. .::•::::::•?:•?'•?:•::.::.::.::•::::::.�.i';•i:•i:.:.i:.i:.i:.:.:{•;•i:•i:.i:.i:.i:.i:•i:•i:?•:;•::•;:•:•;:•}:•}:•}:•}:•;?•}:•}:•}:•;;•}:•::•::.:::::•::.::•:;:•::::.i:.::.i::.i:.i}i;•i;•i;•i;•i;•:?.i:.}:.::•?:•:'.::•;:•?:;;?:::'•:.. ..... .?•.?•..•::::i:•::•::;%:
:'•���•`•i' �1' i`:`;2:i�:':':::::::':••::i:iiit::3i:3i$# #'r':#"''`'tit'iiia::i:::i;$ i:SSi`i:`:i: :>: ?# •':'•':`:�?}:':y'} ::i•?.::`i>5::::'.....:.:.....
:%.<:J::'nisi::;i:: ti:•i,.:ii'r'r'r$'r>'r'r'i>:...:.............................................:::..:: 1wdo1;'•'%' S ::..................
ZUS
RECRUITMENT REQUEST
MEMORANDUM
TO: Victoria Cross, Director of Human Resources
FROM: King Davis, Chief of Police
DATE: March 27, 2001
SUBJECT: REQUEST FOR RECRUITMENT - POLICE ADMINISTRATIVE TECHNICIAN
This memorandum is to request an open recruitment for the position of Police Administrative
Technician. This position directly handles administrative and technical support functions for the
Chief of Police and command staff in the Police Department.
I am requesting an open recruitment process to fill this vacancy as soon as possible with the
most qualified candidate identified through the testing process.
OPEN CESSION AGENDA ITEM --
DATE
::.\':::::'i.v':ti::r::$:•:v}j::j::i':isi'':{:{:::?::$::$::::::i:::'r::ii::::::::}j}.'$}`:
:::::::::::::.:v::.v:::•;.vC::w:::::::.w:::::.v.v::::::::•.,.wb;.v:.•.w;:•i:::;•;.}:}:}:::X......,..ii:•i:•i:•i:•i:•i:•i:•ii:i:i:i:is i::y:.iiiiiiiiiiiii:nw:::::: �
::::::::::::::::::nv::.:::.::•:•'O;•:•v::•i'::::::.v::.v::.vwn•.v;...•.w:::::::::::::::n;•:;•:::::::;•::::.::.}':::::::::::::::::::::.:'.:•.;':.;.•:.i'.i'::::::::::::: " .. ..................:.
v;?':i%^:•i:•iiii:•i:•i:•i;•ii::•ii:?•i:4::::::•::?4:;�::{.i::ni:^;:m:^:^:n}in}in;•i;•i;•i;•i:tri:::::•i:':?4i;•i:•i:•is4;^:•::•:::;•:i:•:^:^:•}:^:•i:•i}i}i:•iii;::•:???::::::::?•:.: ..�:yy'�'4.:!.<.:";::' i '::::?f:v::::n:'qr:
.....................................r....:..:.n•:.....:...n..n............vm.4v...............................................�...::::n.nv:n.}::nv::nv.v::::.:w................................... f.. .:. :w:.v;v}i:G:.?:•.::
ZUS ,;;>
RECRUITMENT REQUEST
MEMORANDUM
TO: Victoria Cross, Director of Human Resources
FROM: King Davis, Chief of Police
DATE: March 27, 2001
SUBJECT: REQUEST FOR RECRUITMENT - POLICE ADMINISTRATIVE SERVICES MANAGER
The above listed position has been vacant since January 11, 2001. This critical position within
the organization bears significant responsibility overseeing the Communications Unit, Records
Division, Evidence, and Humane Services Contract. Additionally, many of our court required
responsibilities and data base management will be handled by this position. The level of training
and expertise required for this position in a Police Department of our size is critical to successful
operations.
I am requesting an open recruitment process to fill this vacancy as soon as possible with the
most qualified candidate identified through a testing process.
OPEN E= ,`: ON AGENDA ITEM G i
DATE 3 _ 3-71 � a �
LZUSA:
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Victoria Cross, Director of Human Resources/Personnel Officer
Date: March 27, 2001
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have
submitted performance appraisal(s)for the following employee(s and recommend merit increase(s)and/or regular
appointment status as noted:
� I
Range/Step
Type of Action/ Base
Name Classification Department Effective Date Monthly
1 Marc Gonzales Recreation Coordinator Recreation & Parks Reg Appt./Merit Inc $2,232.33
12-26-00
2 Jose Toledo Street Maintenance Community Development Merit Inc/4 $3,094.87
Worker II 1-7-00
CLOSED SESSION AGENDA ITEM: 4. A.
DATE: 03-27-01
r.:W:14.L)
F:jearlik ::::::::::::::.::::::..
::::::::::.:..:::::::::
�. :::::::::t:::::::.::•,:tilt:
ZUS
AGENDA ITEM
MEMORANDUM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources
DATE: March 27, 2001
SUBJECT: CLASS SPECIFICATION FOR POLICE ADMINISTRATIVE TECHNICIAN
RECOMMENDATION:
That the Personnel Board recommend the class specification for Police Administrative Technician
for adoption by the City Council, pursuant to the City of Azusa Civil Service Rules Section 3.3.
BACKGROUND:
Presently, administration in the Police Department is not provided with any advanced
secretarial/technical support. Clerical support for Police management is provided on a part-time
basis by limited staff. The classification of Administrative Secretary has been vacant since
September 1998, due to budgetary constraints.
The Human Resources Department, in conjunction with the Police Department, conducted an
assessment of the existing staffing needs for advanced clerical support in the Administration
Division. Assessment revealed a need for an update to the existing class specification plan and
job duties of the Administrative Secretary assigned to the Police Department.
The evolution of responsibilities and unique nature of this position sustain the need for an update
of the classification to Police Administrative Technician. The job duties for this classification
require additional, technical and advanced secretarial responsibilities to include maintenance of
highly confidential records and information,preparation of financial records,and direct secretarial
support to the Chief of Police.
Due to the highly sensitive and confidential nature of this classification, the position will be
subject to a thorough background investigation and polygraph examination in addition to the
standard pre-employment processing for new employees.
CONCLUSION:
The class specification of Police Administrative Technician accurately reflects the current duties,
responsibilities and qualifications required for this position.
OPEN SESSION AGENDA ITEM
DATE 3- a -0
�: ,,``�.� ms's y_ e,;:-
AZUSA
PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME CLASSIFICATION DEPT PROS* HIRE ' SEPARATION
REG* DATE DATE
Karen Vanca Assistant Director of Customer Care&Solutions UTL Prob 3-12-01
Richard Ladow,Jr. Water Utility Worker II UTL 6-15-87 3-20-01
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME DEPT: FROM CLASS TO CLASS DATE
None to Report
*PROB. =Probationary Status
*REG = Regular Appointment
CC = City Clerk
CD = Community Development
CS = Community Services
FN = Finance
HR = Human Resources
LB = Library
PD = Police
PW = Public Works
RD = Redevelopment
UTL = Utilities
OPEN SESSION AGENDA ITEM: 5.D
DATE: 03-27-01
RECRUITMENT PROGRESS REPORT
LI
O/C i CLASSIFICATION TYPE j OPEN CLOSE j ADVERTISING*; #Apps #Accept NoVRITTE j Part-W Pass-W 1 PERFMNCE PHYS AGL Part-Pass- ;ORAL INTRVI Part-OB EL List t_
1 0 ;Account Specialist Ill-Job Share Prom ; 3-25-01 ; Open until filled Tribune,* '0 E
2 0 Administrative Secretary-L&W Open ; i ; 0
4 0 Associate Planner Open 3-25-01 5-3-01 OA,* 7
5 0 Bus Driver Assistant PT 2-18-01 i Open until filled ;Tribune* .3 ; fl
6 0 Crossing Guard ;PT-cont; 11-9-00 Continuous r PD handling;
9 0 Parks Superintendent Open ; i 0 ; CI 1
10 0 Police Dispatcher ;Cont ` 11-1-00 ; 2-15-01/Continuous }Tribune,* j66 66 3-29-01 I � 6 r-
11 O Police Officer-Lateral Cont 9-18-00 2-15-01/Continuous ;Trib,PORAC,* `5 2 3-26-01 3 Q N
12 0 Police Officer Trainee-Academy Recruitment Cont j 9-18-00 j Continuous "* jPD handling; i Z
14 0 Water Utility Worker I Open 3-25-01 ' 4-5-01 Tribune,* 0 p
15 0 Administrative Services Manager Open ; q c!)
CO
i i @ I CO
19
20 LU I-
21 CL 0 0
22 ** Rio Hondo,Fullerton,Orange Cty Sheriff,Golden West I 0
1
)
*All announcements are sent via e-mail to all employees;posted in various locations throughout the City;sent to Union Reps. Announcements for open positions are also put on the City's Website and HR 24-hour jobline and mailed to over 200 agencies.