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Home My WebLink AboutAgenda Packet - November 26, 2002 - PB AZUSA AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241 to make inquiry concerning the nature of the item described on the agenda. DATE: November 26, 2002 TIME: 7:30 p.m. LOCATION: WEST WING CONFERENCE ROOM, 213 EAST FOOTHILL BOULEVARD, AZUSA, CA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Lee Ann Mickey 0 Frank Allen 0 Lori Kloster, Vice Chair 0 Leslie Dierking Others Present 0 Merle Wynn, Human Resources/Risk Management Analyst 0 Others 3. APPROVAL OF MINUTES: November 12, 2002 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Dispatcher B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Administrative Services Manager C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer 5. OPEN SESSION: • A. Recruitment Request: Promotional Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System) - POLICE CAPTAIN, POLICE LIEUTENANT. POLICE SERGEANT. B. Personnel Action Report - Informational C. Recruitment Progress Report- Informational D. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. E. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. F. ADJOURNMENT C-7410 u 4,11A • o DECLARATION OF DEBRA MORTENSEN !AZUSA I, Debra Mortensen declare that: 1. 1 am an employee of the City of Azusa. 2. On 11-21-02 I posted copies of the 11-26-02 agenda of the Personnel Board of the City of Azusa at the following locations: $ City Clerk's Office, 213 East Foothill Boulevard; $ West Wing Outside Bulletin Board, 213 East Foothill Boulevard; $ City Library 725 North Dalton; $ Police Department, 725 North Alameda. A true, correct and complete copy of the agenda which I posted is attached hereto. 3. I completed posting of the agendas as described in Paragraph 2 by 5:30 p.m. on November 21, 2002 4. The foregoing is within my personal knowledge and if called as a witness in a court of law, I could testify competently thereto. I declare under penalty of perjury that the foregoing is true and correct. EXECUTED ON 11-21-02 at Azusa, California. a 4 ' / Z DEBRA MORTENSEN,, .i /Ii! � � 21 OHuman Resources Technician I ,' T AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD November 12, 2002 A regular meeting of the Personnel Board was called to order at 7:45 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members:Jake Bushey(Chair), Lee Ann Mickey,Leslie Dierking, Frank Allen. Staff Liaison: Victoria Cross, Director of Human Resource ABSENCE Mickey/Dierking- to excuse Lori Kloster. APPROVAL OF MINUTES Mickey/Allen - to approve the minutes. October 22, 2002 Merit Increases, Regular Dierking/Allen - to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees. (Item A was Flexible Staffing Promotion removed from the approved recommendations as it was listed~:in error on the November 12, Appointment 2002 Personnel Board report.) Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Type of Action/ Range/Step Effective Base Name Class Dept Date Monthly B Eugene Street Police Lieutenant PD Merit Inc./5 3423/5 07-15-02 $7,047.91 C Chet Anderson Assistant Dir. of UTL Merit Inc./5 3557/5 Water Operations 09-1 1-02 $8,741.78 D Steve Seffer Water Production UTL Merit Inc./4 5225/4 Supervisor 08-01-02 $6,078.37 Personnel Board Meeting Dierking/Allen-to cancel the December 24, 2002 regular meeting of the Personnel Board. Schedule ADJOURNMENT Mickey/Dierking-to adjourn the meeting at 8:00 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 11-26-02 Page 1 of 1 of AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: November 26, 2002 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Tritia Divens Police Dispatcher Police Merit Inc. 9164/2 10-29-02 $3,014.74 B Gina Footdale Police Admin Srvs Mgr Police Reg Appt. 3411/3 1 1-05-02 $5,663.63 C Dennis Tremblay Police Officer Police Reg Appt. 6101/3 11/13/02 $ 4,402.02 Ii CLOSED SESSION AGENDA ITEM: 4. A - C DATE: 11-26-02 s r tri kettwAl f1� 4 *'c ' , f ZUS AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: King Davis, Chief of Police VIA: Victoria Cross, Human Resources Director Merle Wynn, Human Resources/Risk Management Analyst DATE: November 26, 2002 SUBJECT: REQUEST FOR PROMOTIONAL RECRUITMENTS FOR POLICE CAPTAIN, LIEUTENANT AND SERGEANT This memorandum is to request PROMOTIONAL recruitments for the positions of Police Sergeant, Police Lieutenant and Police Captain. In accordance with City Council approval on November 18, 2002, the Police Department will "overfill"at the level of Police Captain for a total complement of three (3) positions. The "overfill" is authorized for up to 14 months and in conjunction with the retirement of incumbent Captain Karen Philak. Captain Philak will work a schedule of 20 hours per week and handle Special Projects. The remaining 20 hours (to equal a 40 hour work week)will be filled by use of Captain Philak's existing accrued leave time. This benefits the City in avoiding a substantial accrued leave time payout upon retirement. Additionally,promotion of a new Police Captain would provide continuity for the department during the transition period. As a result of a Police Captain promotion,there will be vacancies left in the classifications of Police Lieutenant and then Police Sergeant. Promotional recruitments are being requested for these positions,as there are well-qualified candidates internally at this time. OPEN SESSION AGENDA ITEM GA_— DATE I t' Zatr.02.- •AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT. PROS* HIRE SEPARATION REG* DATE DATE None to Report PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO " DEPT PROS REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.B. DATE: 11-26-02 V kr) RECRUITMENT PROGRESS REPORT 2 g Recruitment No. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept Written/Practical Part-W Pass-W Pass-P Oral Intvw Part-OB EL it 1 Police Officer Trainee Open 04-02-02 Cont. Written Test/Acpt Apps 65 55 Z 2 Police Dispatcher Cont 11-01-00 Cont. Accepting Applications 153 110 0 3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 12 11 4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 2 2 W 5 Street Maintenance Worker II(2) Open 10/23/02 11/14/02 Accepting applications 58 40 Z 1 6 Street Maintenance Crew Supervisor Prom 10/23/02 11/07/02 Accepting applications 3 3 N/A N/A N/A N/A W 0 0 **Rio Hondo College,Fullerton,Orange County Sheriffs Dept.,&Golden West. 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. November 26,2002 ..) Cif-A; 9, 4419 * ZUS TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human Resources�� DATE: November 21, 2002 SUBJECT: PERSONNEL BOARD MEETING ON NOVEMBER 26, 2002 As I will be off on a prescheduled vacation November 26 and 27, 2002, I will be unable to attend the Personnel Board meeting scheduled for November 26, 2002. Human Resources/Risk Management Analyst Merle Wynn will be attending the meeting in my absence and serve as staff liaison to the Board. I will be in the office and available all day on Monday, November 25, should you have any questions or concerns regarding this agenda. As always, feel free to contact me at (626) 812- 5183. Thank you for your understanding. Have a very wonderful Thanksgivinj!! cc: Merle Wynn, HR/Risk Management Analyst