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Home My WebLink AboutAgenda Packet - October 22, 2002 - PB AZUSA AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241 to make inquiry concerning the nature of the item described on the agenda. DATE: October 22, 2002 TIME: 7:30 p.m. LOCATION: WEST WING CONFERENCE ROOM, 213 EAST FOOTHILL BOULEVARD, AZUSA, CA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Lee Ann Mickey [] Frank Allen 0 Lori Kloster, Vice Chair 0 Leslie Dierking Others Present Victoria Cross, Director of Human Resources/Personnel Officer Others 3. APPROVAL OF MINUTES: October 8, 2002 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Administrative Secretary B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Assistant Director of Finance C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Accountant D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Director of Human Resources E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Senior Policy Analyst/Assistant to the Director of Utilities 5. OPEN SESSION: A. Recruitment Request: Open Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) -STREET MAINTENANCE WORKER II B. Recruitment Request: Promotional Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System) - STREET MAINTENANCE CREW SUPERVISOR C. Personnel Action Report - Informational D. Recruitment Progress Report - Informational E. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. F. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. G. ADJOURNMENT V AZUSA' CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD October 8, 2002 A regular meeting of the Personnel Board was called to order at 7:40 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Lee Ann Mickey, Inez Gutierrez, Leslie Dierking. Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer Also Present: Dottie Wallace APPROVAL OF MINUTES Kloster/Mickey -to approve the minutes. September 24, 2002 Merit Increases, Regular Kloster/Gutierrez-to recommend approval of merit increases, regular appointment and/or Appointment and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Type of Range/Step, Name Class Dept Action/ Base Effective Monthly Date Charles Alvarez Storekeeper FN 4-5-02 5172/4 $3,524.45 Albert Tovar Director of Library LB 6-3-02 2516/5 $7,969.16 William Nakasone Director of Public Works PW 9-28-02 2597/2 $7,867.28 Sallie Acero Customer Care Operations UTL 9-24-02 5203/4 Supervisor $4,830.57 Personnel Board Member Mickey/Dierking - (pursuant to provisions of the Preface to the Rules of the Civil Service Appointment System) to fill the vacancy left by Inez Gutierrez. The Personnel Board appoints Mr. Frank Allen to the Personnel Board for the three (3) year term beginning October 1, 2002 through September 30, 2005. ADJOURNMENT Mickey/Kloster-to adjourn the meeting at 7:48 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 10-22-02 Page 1 of 1 AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: October 22, 2002 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Type of Action/ Range/Step Name Classification Dept Effective Date Base Monthly A Idolina Fernandez Administrative Secretary FN Merit Inc. 4169/4 7-4-02 $3,475.20 B Steve Kenoyer Assistant Director of Finance FN Reg Appt./Merit Inc 3344/4 10-16-02 $6,017.21 C David Nugyun Accountant FN Merit Inc 4189/5 7-4-02 $4,406.16 D Victoria Cross Director of Human Resources HR Merit Inc 2505/4 4-30-02 $7,219.57 E Cary Kalscheuer Senior Policy Analyst/Assistant Director of UTL Merit Inc 3213/5 Utilities 9-24-02 $6,532.94 CLOSED SESSION AGENDA ITEM: 4. A - E DATE: 10-22-02 r4 OF . zus AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Bill Nakasone, Director of Public Works VIA: Victoria Cross, Director of Human Resources DATE: October 22, 2002 SUBJECT: REQUEST FOR RECRUITMENT—STREET MAINTENANCE WORKER II This memorandum is to request OPEN recruitment for the position of Street Maintenance Worker II in the Public Works Department. There are two (2) current vacancies in the Public Works Department, Street Division for this classification. This position is the second in a series of three levels and is best filled by an open search. The candidate pool for an "open" recruitmentshould provide very qualified candidates and as this is a series position, there are no Street Maintenance Worker I candidates available. Additionally,an open recruitment would provide an eligibility list from which any future vacancies could be filled. OPEN SESSION AGENDA ITEC! DATE I Q-22 f-Q2. ex* =- r jy�'�3�� zusivi AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Bill Nakasone, Director of Public Works VIA: Victoria Cross, Director of Human Resources DATE: October 22, 2002 SUBJECT: REQUEST FOR RECRUITMENT- STREET MAINTENANCE CREW SUPERVISOR This memorandum is to request PROMOTIONAL recruitment process for the position of Street Maintenance Crew Supervisor in the Public Works Department. The current vacancy is in the Public Works Department, Street Division and will provide a promotional opportunity for existing Azusa staff in classifications including Street Maintenance Worker Ill. The candidate pool is strong and therefore the request is for an internal "promotional" recruitment process. OPEN SESSION AGENDA ITEM St_ DATE tr S2 li. O2 v 1:44N411°',-. AZUSA» PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT PROD"' HIRE SEPARATION REG" DATE DATE Oscar Garcia Park Maintenance Supervisor PD PROB 03-25-02 10-15-02 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROD* REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.C. DATE: 10-22-02 • i P RECRUITMENT PROGRESS REPORT1451 I A • Recruitment No. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept Written/Practical Part-W Pass-W Pass-P Oral Intvw Part-OB EL 2s 1 Police Officer Trainee Open 04-02-02 Cont. Written Test/Acpt Apps 55 49 W 2 Police Dispatcher Cont 11-01-00 Cont. Accepting Applications 139 99 d 3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 11 10 Z 4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 2 2 CJ t7 5 Street Maintenance Worker II Open TBD Waiting approval to post v) ` 6 Street Maintenance Worker II Open TBD Waiting approval to post CD j 7 Street Maintenance Crew Supervisor Prom TBD Waiting approval to post Z W **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. 6 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. October 22,2002 ) s • ` 2 t AZUSA AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public Inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241 to make Inquiry concerning the nature of the Item described on the agenda. DATE: October 22, 2002 TIME: 7:30 p.m. LOCATION: WEST WING CONFERENCE ROOM, 213 EAST FOOTHILL BOULEVARD, AZUSA, CA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 11 Lee Ann Mickey Q Frank Allen Lori Foster, Vice Chair Q Leslie Dierking Others Present Victoria Cross, Director of Human Resources/Personnel Officer Others 3. APPROVAL OF MINUTES: October 8, 2002 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Administrative Secretary B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Assistant Director of Finance C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Accountant D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Director of Human Resources E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Senior Policy Analyst/Assistant to the Director of Utilities 5. OPEN SESSION: A. Recruitment Request: Open Competitive (pursuant to Section 5.5.2 Open Competitive Examinations of the Rules of the Civil Service System) -STREET MAINTENANCE WORKER II B. Recruitment Request: Promotional Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System) - STREET MAINTENANCE CREW SUPERVISOR C. Personnel Action Report - Informational D. Recruitment Progress Report - Informational E. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. F. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. G. ADJOURNMENT 4,4 CCP ....a,..u..,...., r ..r...»r__.vw..a..z .., . Mzis TO: VERA MENDOZA, CITY CLERK CANDACE TOSCANO, ASSISTANT CITY CLERK • FROM: VICTORIA CROSS, DIRECTOR OF HUMAN RESOURCES\1 DATE: OCTOBER 10, 2002 SUBJECT: PERSONNEL BOARD APPOINTEE On September 30, 2002,the second term of Personnel Board Appointee Inez Guiterrez expired. The Personnel Board conducted interviews with Personnel Board candidates on September 24, 2002 and October 8, 2002. The Personnel Board made an appointment at the October 8, 2002, regular meeting. Mr. Frank Allen was appointed to a first term on the Personnel Board (October 1, 2002 through September 30, 2005). cc: Personnel Board Members Rick Cole, City Manager AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD October 8, 2002 A regular meeting of the Personnel Board was called to order at 7:40 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Lee Ann Mickey, Inez Gutierrez, Leslie Dierking. Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer Also Present: Dottie Wallace APPROVAL OF MINUTES Kloster/Mickey - to approve the minutes. September 24, 2002 Merit Increases, Regular Kloster/Gutierrez-to recommend approval of merit increases, regular appointment and/or Appointment and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Type of Range/Step ":Name Class Dept Action/ Base Effective Monthly Date Charles Alvarez Storekeeper FN 4-5-02 5172/4 $3,524.45 Albert Tovar Director of Library LB 6-3-02 2516/5 $7,969.16 William Nakasone Director of Public Works PW 9-28-02 2597/2 $7,867.28 Sallie Acero Customer Care Operations UTL 9-24-02 5203/4 Supervisor $4,830.57 Personnel Board Member Mickey/Dierking— (pursuant to provisions of the Preface to the Rules of the Civil Service Appointment System) to fill the vacancy left by Inez Gutierrez. The Personnel Board appoints Mr. Frank Allen to the Personnel Board for the three (3) year term beginning October 1, 2002 through September 30, 2005. ADJOURNMENT Mickey/Kloster - to adjourn the meeting at 7:48 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 10-22-02 Page 1 of 1 AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: October 22, 2002 Subject: Merit Increase and/or Regular Appointment Recommendations • Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Type of Action/ Range/Step Name Classification Dept Effective Date Base Monthly A Idolina Fernandez Administrative Secretary FN Merit Inc. 4169/4 7-4-02 $3,475.20 B Steve Kenoyer Assistant Director of Finance FN Reg Appt./Merit Inc 3344/4 10-16-02 $6,017.21 C David Nugyun Accountant FN Merit Inc 4189/5 7-4-02 $4,406.16 D Victoria Cross Director of Human Resources HR Merit Inc 2505/4 4-30-02 $7,219.57 E Cary Kalscheuer Senior Policy Analyst/Assistant Director of UTL Merit Inc 3213/5 Utilities 9-24-02 $6,532.94 CLOSED SESSION AGENDA ITEM: 4.A - E DATE: I 0-22-02 `.. 2 � S ►zus AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Bill Nakasone, Director of Public Works VIA: Victoria Cross, Director of Human Resources DATE: October 22, 2002 • SUBJECT: REQUEST FOR RECRUITMENT-STREET MAINTENANCE WORKER II This memorandum is to request OPEN recruitment for the position of Street Maintenance Worker II in the Public Works Department. There are two (2) current vacancies in the Public Works Department, Street Division for this classification. This position is the second in a series of three levels and is best filled by an open search. The candidate pool for an "open" recruitmentshould provide very qualified candidates and as this is a series position, there are no Street Maintenance Worker I candidates available. Additionally,an open recruitment would provide an eligibility list from which any future vacancies could be filled. OPEN SESSION AGENDA ITEM DATE Io•22 oZ 7.1* —,gym..-��.. -. _ .,-. _ , L AZUS e AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Bill Nakasone, Director of Public Works VIA: Victoria Cross, Director of Human Resources DATE: October 22, 2002 SUBJECT: REQUEST FOR RECRUITMENT-STREET MAINTENANCE CREW SUPERVISOR This memorandum is to request PROMOTIONAL recruitment process for the position of Street Maintenance Crew Supervisor in the Public Works Department. The current vacancy is in the Public Works Department, Street Division and will provide a promotional opportunity for existing Azusa staff in classifications including Street Maintenance Worker III. The candidate pool is strong and therefore the request is for an internal "promotional" recruitment process. OPEN SESSION AGENDA ITEM SS DATE® Its-22• OZ • ',AZUSA`- PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT 11FiCATIODEPt PROB' HIRE�� SEPARA,TQN y` k r 1REG*01 A Oscar Garcia Park Maintenance Supervisor PD PROB 03_25_02 10-15 02 PROMOTION/FLEX PROMOTION/DEMOTIONTFRANSFER �, ` `& 0 y:E. �'# � --. 3, aF '- we, None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 51.C-. DATE: 10-22-02 e 400 RECRUITMENT PROGRESS REPORT N =01 w • a Recruitment No. CLASSIFCATION - TYPE _ OPEN CLOSE CURRENT STATUS #Apps; #Accept Written/Practical Part-W Pass-W Pass-P Oral Intvw Part-OB EL Es 1 Police Officer Trainee Open 04-02-02 Cont. Written Test/Acpt Apps 55 49 0 2 Police Dispatcher Cont 11-01-00 Cont. Accepting Applications 139 99 Q 3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 11 10 Co i 4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications _ 2 2 5 Street Maintenance Worker II Open TBD Waiting approval to post c.),- w 6 Street Maintenance Worker II Open TBD Waiting approval to post co 7 Street Maintenance Crew Supervisor Prom TBD Waiting approval topost O r.) **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throu&hout the City;City Website. October 22,2002