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Home My WebLink AboutAgenda Packet - April 9, 2002 - PB o " rz?“ 3,t� �` F x y,� �,& set,�'. t�€3 zr 9 t * C01� * a• E � # Asa# � ZUS' :,; AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC -All written documentation relating to each item of business referred to on the agenda, which is not confidential, is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Yi Human Resources/Personnel Officer Victoria Cross, Extension 5241, to make inquiry concerning the nature of the item described on the agenda. DATE: April 9, 2002 TIME: 7:30 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER C Chair Jake Bushey 2. ROLL CALLC Personnel Board Members ❑ Jake Bushey, Chair ❑ Inez Gutierrez ❑ Lee Ann Mickey ❑ Lori Kloster, Vice Chair ❑Leslie Dierking Others Present ❑ Victoria Cross, Director of Human Resources/Personnel Officer ❑ Others 3. APPROVAL OF MINUTES: March 26, 2002 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Computer Operator B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Engineering Technician C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Administrative Secretary ' 5. OPEN SESSION A. Recruitment Request Promotional Competitive (pursuant to Section 5.5.3 Promotional Examinations of the Rules of the Civil Service System) -WATER UTILITY OPERATOR I/II B. Personnel Action Report ` C. Recruitment Status Report t D. CHAIR AND VICE-CHAIR ELECTION: (pursuant to Municipal Code Chapter 2, Article V, Division 4, Section 2-410) 6. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally 5 present their purpose. 7. COMMENTS, UPDATES AND/OR REPORTS FROM PERSONNEL BOARD MEMBERS AND STAFF. fry; 8. ADJOURNMENT 344010: DECLARATION OF DEBRA MORTENSEN !AZUSA I, Debra Mortensen declare that: 1. I am an employee of the City of Azusa. 2. On 4-4-02 I posted copies of the 4-9-02 agenda of the Personnel Board of the City of Azusa at the following locations: • City Clerk's Office, 213 East Foothill Boulevard; • West Wing Outside Bulletin Board, 213 East Foothill Boulevard; • City Library 725 North Dalton; • Police Department, 725 North Alameda. A true, correct and complete copy of the agenda which I posted is attached hereto. 3. I completed posting of the agendas as described in Paragraph 2 by 5:30 p.m. on April 4, 2002. 4. The foregoing is within my personal knowledge and if called as a witness in a court of law, I could testify competently thereto. I declare under penalty of perjury that the foregoing is true and correct. EXECUTED ON 4-4-02 at Azusa, California. Y d / DEBRA MORTEN N, Senior Office Specialist 111 � a G W",€'�-3`~,';��a. ��a�.. ,<mz� oulna �_...�H r.,,_.,.+.wsA fl�r�i��i wiruh',4(ri r'� r;' :z pN$'�� T��'��' rr!�� ✓y ��+��I''fi`g9'c" "*a . � iY� �r"d f-h , zus1 CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD March 26, 2002 A regular meeting of the Personnel Board was called to order at 7:10 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Inez Gutierrez, Leslie Dierking. Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer Also Present: None ABSENCE Gutierrez/Kloster -to excuse Lee Ann Mickey APPROVAL OF MINUTES Gutierrez/Dierking-to approve the minutes. March 12, 2002 Merit Increases, Regular Kloster/Gutierrez -to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees. Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Type of Range/Step Name Class Dept Action/ Base Effective Monthly Date A Larry Onaga Assistant Director of CD Merit Inc/4 3505/4 Community Development $7,219.57 3-13-02 ADJOURNMENT Gutierrez/Kloster- to adjourn the meeting at 7:20 p.m. OPEN SESSION AGENDA ITEM NO:3 DATE: 4-9-02 APPROVED: Page 1 of 1 �...� xx• �i1�1� 7� a, � a FIs �u1�t� K�r'rrN 111,�IVI � ��rt li„"Ii'>�vV i � VII' �� tits"�i�"ys7-,-7,177, � r i ri'✓ N, (fl�Al� �eM a tit" .:%e t„ 'IU5 t �' Y"i `'tai n� �A i!I i @� nt ,,r�h� " � i, o r ''L ISIIvu t»>.'Ind `Av. r -AZUSAI HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: April 9, 2002 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s)for the following employee(s and recommend merit increase(s)and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Department Effective Date Monthly A Rich Cabildo Computer Operator Administration Merit Inc 4174/3 2-8-02 $3,383.64 B Christina Curiel Engineering Technician Community Development Merit Inc 4165/3 4-17-02 $3,107.15 C Karen Clear Administrative Secretary Public Works Merit Inc 4169/3 4-9-02 $3,227.20 /CLOSED SESSION AGENDA ITEM: 4. A - C DATE: 4-9-02 I • .A' ,„„,„ zus AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Joseph Hsu, Director of Utilities VIA: Victoria Cross, Director of Human Resources DATE: April 9, 2001 SUBJECT: REQUEST FOR RECRUITMENT-WATER UTILITY OPERATOR VII The above listed position is currently vacant and essential to the basic operations of Azusa Light and Water. The Water Utility Operator I/II is an entry level position that requires graducation from high school or GED and six (6) months of experience performing maintenance work in the water field. A promotional recruitment process is requested to fill this vacancy. There is a sufficient candidate pool in general maintenance worker classifications that would be eligible to compete for this opportunity. OPEN SESSION AGENDA DATE 4" 0i-oa }• AZUS PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME CLASSIFICATION DEPT PROB* HIRE SEPARATION REG* DATE DATED Felicia Miller Youth Librarian LB PROB 3-5-02 Oscar Garcia Park Maintenance Supervisor PW PROB 3-25-02 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME DEPT FROM CLASS TO CLASS DATE Rick McMinn Community Development Street Maintenance Worker II Community Improvement Inspector 3-4-02 *PROB. =Probationary Status *REG = Regular Appointment CC = City Clerk CD = Community Development CS = Community Services FN = Finance HR = Human Resources LB = Library PD = Police PW = Public Works RD = Redevelopment UTL = Utilities OPEN SESSION AGENDA ITEM: 5.B. DATE: 4-9-02 04.121:441°-1F11:111,6_ir us• TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human Resources\ DATE: APRIL 9, 2002 SUBJECT: ELECTION - PERSONNEL BOARD CHAIR AND VICE-CHAIR In accordance with Azusa Municipal Code, Chapter 2, Article V, Division 4, Section 2-410 "Election of Officers", a chair and vice-chair are to be elected at the first meeting of the Personnel Board and annually thereafter. This information is for the Personnel Board's consideration and action. Historically, the Personnel Board has held elections for Chair and Vice-Chair close to the end of the calendar year. However, as there is no consistent pattern, it would be recommended that the election process be held every January to coincide with the calendar year and satisfy the Municipal Code requirement. As always, staff is available to answer any questions or provide additional information. Attachment OPEN SESSION AGENDA ITEM DST . .,, ..4 ` - ° . y -i✓ -. s, .:E.. ... .-ss.:.'-n-ery�'js(:--.,;,rn,�•�, ^Y'+ s�..wrs.wMgli�w. �.a4;4; ... .. ADMINISTRATION § 2-411 �J DIVISION 4. PERSONNEL BOARD* Sec. 2-406. Composition; appointment. The personnel board shall consist of five members to be selected as follows: two shall be appointed by the city council;two shall be elected by the classified employees at elections held under the rules of the personnel board;one shall be appointed by the other four. (Code 1971, § 2.28.010) Sec. 2-407. Appointment; council procedures. The two members of the board to be appointed by the city council shall be appointed to and may be removed from the board pursuant to section 2-32. (Code 1971, § 2.28.015) Sec. 2-408. harms;vacancies. The terms of office shall be for three years in accordance with section 2-32. (Code 1971, §2.28.020; Ord.No.94-011,§ 1, 7-18-94) Sec. 2-409. Qualifications;compensation. The members of the board shall be residents of the city for a continuous period of at least one year immediately preceding appointment to the board,shall be qualified electors of the city and shall receive such compensation as the city council may determine from time to time by ordinance. No person shall be eligible to be appointed to the board who holds any salaried public office or employment in the service of the city, nor shall any member,while a member of the board or for a periodof one year after he has ceased for any reason to be a member,be eligible for appointment to any classified position in the service of the city. (Code 1971, §§ 2.28.030,2.28.110) Sec. 2-410. Election of officers. At the first meeting of the board and annually thereafter,the board shall elect a chairman and vice-chairman. (Code 1971, § 2.28.040) Sec. 2-411. Duties. The board shall determine the order of business for the conduct of its meetings and shall meet regularly if so required by the rules or on call of the chairman or three members of the board.Three members of the board shall constitute a quorum for the transaction of business. The powers and functions of the board shall be to: (1) Consider and recommend to the city council a set of rules and regulations to supple- ment divisions 7 through 10 of article III of this chapter and revisions and amend- •State law reference—Creation of a department or commission to administer the civil service provisions, Government Code §45004. Supp.No. 1 CD2:31 -...,_.. _ta. ru ...se.., z" ... _ ._. ;y.yA:..:r.3..,... ..t.".rII .",:.., :...,. w_1 • .�..'•"`.'}.®; � ....+Y•riT'.:;mss rv^o t�,s _....�.n �.:. `s'aa'hr W.:. il'�+ 2 'it�ii' aY'n nmY6'a� ^�%�' y� "�h_a t., «. .... .. .. -•'' .a'"' _ .....wk. r ,rte":. ';''''V:`-'4«''''..;'W'... 'C4 •dF . „."7:7-;',W3:- a. t n:-.. +r i _qr..F.y��.fi ..:.,,,rn ..:.. .�.b”' _ .SY'i:. , .,.� .. .. ._......v: t��. ....::.. . .. � Mr�...c .y1 ri.,.s"_ _.a._._.. ' ., ✓!�? ',4,F - - w • v .,l n V/, RECRUITMENT PROGRESS REPORT 2 o ct Recruitment No. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept WRITTEN Part-W Pass-W ORAL INTV Part-OB EL List E 0 1 Reference Librarian-PT Open 10-18-01 Until Filled Reposting announcement 6 NA d 2 Business Dev/Public Benefit Program Open 11-30-01 Until Filled Reposting announcement 17 NA NA NA o 1k 3 Police Officer Trainee Open 04-02-02 Cont. Receiving apps 047,1 4 Police Dispatcher Cont 11-01-00 Cont. Written Test Scheduled 97 66 04/27/02 V) 5 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Receiving apps 1 NA NA NA Z } 6 Facilities Maintenance Worker I Prom 03-26-02 04-0802 Receiving apps 2 W 7 Police Corporal Prom 04-02-02 04-15-02 Receiving apps 0 ~0 8 Police Officer Prom 0 Soon 0 9 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Scheduling interview 1 1 N/A N/A N/A 4/11/02 _ 10 Economic Development Specialist Open 03-14-02 Until Filled Receiving apps 14 11 Customer Care Lead Prom 02-14-02 03-04-02 Conducting Testing 5 5 04-09-02 _ 12 Information Technology Analyst Prom 03-05-02 03-20-02 Scheduling interview 2 1 N/A N/A N/A TBA _ 13 Senior Office Specialist Prom 03-05-02 03-20-02 Conducting Testing 5 5 4/8—4/9 14 Water Utility Worker I Prom Soon **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. April 4,2002 )