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AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not
confidential, is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Director of Human Resources/Personnel Officer Victoria Cross, Extension 5241, to make inquiry concerning the nature
of the item described on the agenda.
DATE: March 12, 2002
TIME: 6:30 p.m.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER —Chair Jake Bushey
2. ROLL CALL—Personnel Board Members
O Jake Bushey, Chair Cl Inez Gutierrez O Lee Ann Mickey
O Lori Kloster, Vice Chair OLeslie Dierking
Others Present
O Victoria Cross, Director of Human Resources/Personnel Officer
O Others
3. APPROVAL OF MINUTES: February 26, 2002
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, §54957):
Title: Recreation Coordinator
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, §54957):
Title: Street Maintenance Worker II
C. Public Employee Discipline/Dismissal/Release (Pursuant to Cal.Gov.Code,§54957):
Title: [Tree Trimmer]
5. OPEN SESSION
A. New Position (pursuant to(pursuant to the Azusa Municipal Code, Chapter 2-Administration,
Article V-Boards and Commissions, Division 4-Personnel Board,Section 2-411-Duties(which
states that"The Power and the Functions of the Board shall be to . . . recommend all salaries
to the Council);and Sections 3.3 Preparation and Content of Class Specification and 3.7 New
Position of the Rules of the Civil Service System) - POLICE CORPORAL
B. Personnel Action Report
C. Recruitment Progress Report
6. PUBLIC COMMENT— Person/group will be limited to five (5) minute maximum time to orally
present their purpose.
7. COMMENTS, UPDATES AND/OR REPORTS FROM PERSONNEL BOARD MEMBERS AND
STAFF.
8. ADJOURNMENT
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DECLARATION OF DEBRA MORTENSEN
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'AZUSA
1, Debra Mortensen declare that:
1. I am an employee of the City of Azusa.
2. On 3-7-02 I posted copies of the 3-12-02 agenda of the Personnel Board of the City
of Azusa at the following locations:
• City Clerk's Office, 213 East Foothill Boulevard;
• West Wing Outside Bulletin Board, 213 East Foothill Boulevard;
• City Library 725 North Dalton;
• Police Department, 725 North Alameda.
A true, correct and complete copy of the agenda which I posted is attached hereto.
3. I completed posting of the agendas as described in Paragraph 2 by 5:30 p.m. on
March 7, 2002.
4. The foregoing is within my personal knowledge and if called as a witness in a court of
law, I could testify competently thereto.
I declare under penalty of perjury that the foregoing is true and correct.
EXECUTED ON 3-7-02 at Azusa, California.
i
D B MORTENSEN, Senior Office Specialist
AZUSA,€€
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
February 26, 2002
A regular meeting of the Personnel Board was called to order at 6:45 p.m. in the West Wing Conference Room by
Lori Kloster, Vice-Chair.
ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Lee Ann
Mickey, Inez Gutierrez, Leslie Dierking.
Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer
Also Present: Robert Person,Assistant City Manager
APPROVAL OF MINUTES Gutierrez/Dierking- to approve the minutes.
February 12, 2002
CLOSED SESSION Kloster/Mickey- to move to closed session at 7:10 p.m.
(Govt. Code Section
54957-Public Employee
Performance Evaluation) Dierking/Gutierrez- to reconvene at 7:16 p.m.
Merit Increases, Regular Gutierrez/Dierking - to recommend approval of merit increases, regular appointment
appointment and/or and/or flexible staffing promotional appointments for the following employees. Pursuant
Flexible Staffing Promotion to the Performance Appraisal Procedures,Board members further directed staff to request
Appointment that supplemental documentation further clarifying the double step salary increase for
Recommendations Agenda Item A-Assistant Planner.
4.a. Merit Increase and/or Regular Appointment Recommendations
Type of Range/Step
Name Class Dept Action/ Base
Effective Monthly
Date
a Fabiola Wong Assistant Planner Community Merit Inc/4 4190/4
Development 2-14-02 $4,128.96
b Esther Gutierrez Police Dispatcher Police Merit Inc/5 9164/5
8-2-01 $3,374.72
PUBLIC EMPLOYEE Mickey/Dierking- to continue item to the March 12, 2002 Personnel Board Meeting..
DISCIPLINE/DISMISSAL/
RELEASE
Tree Trimmer
CLASS REVISION Mickey/Kloster - pursuant to Section 3.5. Adoption of Plan of the Rules of the Civil
Assistant Director of Public Service System
Works/City Engineer
NEW CLASS Mickey/Inez—pursuant to Section 3.3 Preparation and Content of Class Specifications
Human Resources and Section 3.5 Adoption of Plan of the Rules of the Civil Service System
Technician
RECRUITMENT Mickey/Kloster—pursuant to Section 5.5.3. Promotional Examinations of the Rules of
REQUEST-PROMOTIONAL the Civil Service System
Information Technology
Analyst, Human Resources
Technician, Senior Office
Specialist
ADJOURNMENT Mickey/Gutierrez—to adjourn the meeting at 7:25 p.m.
OPEN SESSION AGENDA ITEM NO: 3
DATE: 3-12-2002
PPROVED:
Page 1 of 1
(0710
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* DECLARATION OF DEBRA MORTENSEN
'9(/F00`�
!AZUSA
I, Debra Mortensen declare that:
1. I am an employee of the City of Azusa.
2. On 3-7-02 I posted copies of the 3-12-02 agenda of the Personnel Board of the City
of Azusa at the following locations:
• City Clerk's Office, 213 East Foothill Boulevard;
• West Wing Outside Bulletin Board, 213 East Foothill Boulevard;
• City Library 725 North Dalton;
• Police Department, 725 North Alameda.
A true, correct and complete copy of the agenda which I posted is attached hereto.
3. I completed posting of the agendas as described in Paragraph 2 by 5:30 p.m. on
March 7, 2002.
4. The foregoing is within my personal knowledge and if called as a witness in a court of
law, I could testify competently thereto.
I declare under penalty of perjury that the foregoing is true and correct.
EXECUTED ON 3-7-02 at Azusa, California.
D B MORTENSEN, Senior Office Specialist
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CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
February 26, 2002
A regular meeting of the Personnel Board was called to order at 6:45 p.m. in the West Wing Conference Room by
Lori Kloster, Vice-Chair.
ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Lee Ann
Mickey, Inez Gutierrez, Leslie Dierking.
Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer
Also Present: Robert Person, Assistant City Manager
APPROVAL OF MINUTES Gutierrez/Dierking- to approve the minutes.
February 12, 2002
CLOSED SESSION Kloster/Mickey - to move to closed session at 7:10 p.m.
(Govt. Code Section
54957-Public Employee
Performance Evaluation) Dierking/Gutierrez- to reconvene at 7:16 p.m.
Merit Increases, Regular Gutierrez/Dierking - to recommend approval of merit increases, regular appointment
appointment and/or and/or flexible staffing promotional appointments for the following employees. Pursuant
Flexible Staffing Promotion to the Performance Appraisal Procedures,Board members further directed staff to request
Appointment that supplemental documentation further clarifying the double step salary increase for
Recommendations Agenda Item A-Assistant Planner.
4.a. Merit Increase and/or Regular Appointment Recommendations
Type of Range/Step
Name Class Dept Action/ Base
Effective Monthly
Date
a Fabiola Wong Assistant Planner Community Merit Inc/4 4190/4
Development 2-14-02 $4,128.96
b Esther Gutierrez Police Dispatcher Police Merit Inc/5 9164/5
8-2-01 $3,374.72
PUBLIC EMPLOYEE Mickey/Dierking- to continue item to the March 12, 2002 Personnel Board Meeting..
DISCIPLINE/DISMISSAL/
RELEASE
Tree Trimmer
CLASS REVISION Mickey/Kloster - pursuant to Section 3.5. Adoption of Plan of the Rules of the Civil
Assistant Director of Public Service System
Works/City Engineer
NEW CLASS Mickey/Inez—pursuant to Section 3.3 Preparation and Content of Class Specifications
Human Resources and Section 3.5 Adoption of Plan of the Rules of the Civil Service System
Technician
RECRUITMENT Mickey/Kloster—pursuant to Section 5.5.3. Promotional Examinations of the Rules of
REQUEST-PROMOTIONAL the Civil Service System
Information Technology
Analyst, Human Resources
Technician, Senior Office
Specialist
ADJOURNMENT Mickey/Gutierrez—to adjourn the meeting at 7:25 p.m.
(OPEN SESSION AGENDA ITEM NO: 3
DATE: 3-12-2002
APPROVED:
Page 1 of 1
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HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Victoria Cross, Director of Human Resources/Personnel Officer
Date: March 12, 2002
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have
submitted performance appraisal(s)for the following employee(s and recommend merit increase(s)and/or regular
appointment status as noted:
Range/Step
Type of Action/ Base
Name Classification Department Effective Date Monthly
A Rick McMinn Street Maintenance Worker II Public Works Merit Inc/3 4163/3
4-25-01 $2,954.88
B Marc Gonzales Recreation Coordinator Recreation Merit Inc/4 4133/4
12-26-01 $2,410.95
CLOSED SESSION AGENDA ITEM: 4. A - B
DATE: 3-12-02
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AGENDA ITEM
MEMORANDUM
TO: Honorable Chair and Members of the Personnel Board
FROM: Victoria Cross, Director of Human Resources
DATE: March 12, 2002
SUBJECT: NEW CLASS SPECIFICATION OF POLICE CORPORAL
RECOMMENDATION:
That the Personnel Board recommend the new class specification of Police Corporal for adoption
by the City Council, pursuant to the City of Azusa Civil Service Rules Section 3.3.
BACKGROUND:
On January 8, 2002, the Personnel Board approved a promotional recruitment request for the
position of Police Corporal. Immediately following, an audit of the classification files revealed
that an actual class specification was never created for the position of Police Corporal.
Historical research revealed the title of Police Corporal was a "specialized assignment", in
accordance with the Memorandum of Understanding (MOU) between the City of Azusa and the
Azusa Police Officers Association (APOA) effective July 1, 1996 through July 31, 2000. In the
current MOU between the above listed parties, effective August 1, 2000 through July 31, 2004,
the Police Corporal title is recognized as a classified position with a corresponding salary range.
As the Human Resources Department prepared to conduct a promotional Police Corporal
recruitment, it was discovered that an actual class specification for the position did not exist.
Historical documentation provided by the Police Department from November 1997 indicate
that an examination process was conducted with established minimum qualifications guidelines,
but it is evident that a classification was never formally established.
The Human Resources Department was established from a division within the Administration
Department in October 2000 and immediately assumed recruitment responsibilities from all city
departments to provide consistency and ensure compliance with the Civil Service System.
Previously, city departments were often conducting recruitment processing internally.
Currently, the Police Department has the immediate need to fill two (2) Police Corporal
vacancies. The Police Corporal class specification was created to include the qualifications
established by the Police Department and commensurate positions existent in other law
enforcement agencies. Additionally, general Police Officer requirements and Police Officer
Standards and Training (POST) requirements were also formulated into the duties and
responsibilities.
Attachments: "A" Police Corporal - Class Specification
OPEN SESSION AGENDA ITEM NO:5 A
DATE:3-1.2-2002
APPROVED: /
Date Adopted:
Range Number:
CITY OF AZUSA
POLICE CORPORAL
DEFINITION
Under administrative direction,acts a Beat Officer,Field Training Officer(FTO),Field Supervisor,Detective,
or Watch Commander as designated by police management; is required to perform sworn law enforcement
work in an assigned functional area and may perform sensitive investigations and special administrative
assignments as required.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following:
Provides full range of law enforcement services to the community, serves as Field Supervisor or Watch
Commander in the absence of a Police Sergeant or as designated by police management; Makes sound
decisions and accurate judgments in all work situations.
Provides technical and supervisory support to Police Officers and non-sworn personnel; trains new Officers
in areas such as traffic enforcement , safety, report writing and department administrative policies and
procedures.
Works cooperatively with police managers and other city departments to achieve city and departmental
goals.
Investigates all aspects of major crimes, traffic accidents and homicide cases.
Performs patrol duties in radio-equipped unit; answers calls for the protection of life and property; enforces
City, County and State laws; pursues, apprehends and makes arrests as necessary.
Assists in the performance of special investigative and crime prevention duties as required.
Performs searches and transports prisoners; interviews victims, complainants and witnesses; interrogates
suspects; gathers and preserves evidence; appears and testifies credibly in court on and off duty as the
arresting Officer; presents evidence; prepares well-written reports on arrests,traffic violations, impounded
property and other case reports.
Directs traffic in emergency or congested situations and events; restores order and maintains peace at
public gatherings or in conflict situations.
Maintains contact with citizens regarding potential law enforcement problems and preserves good
relationships with those contacted in the performance of duties, including the general public.
Conducts safety education and provides crime prevention duties as required; Administers emergency first
aid to injured or incapacitated persons until medical personnel are present; and, attends and participates
in training sessions as assigned and required.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual
with a disability.
Page 1 of 2
-, Police Corporal
Class Specification
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include but are not limited to three
(3)years experience as a Police Officer in a law enforcement agency with one(1)year of service as an
Azusa Police Office and a minimum of 45 semester units (or equivalent quarter units) in Police
Science, Administration of Justice or related field. An Associate degree is highly desired.
Knowledge, Skill and Abilities
Thorough knowledge of modern law enforcement including patrol investigations, and special operations
functions; laws, regulations, and policies regarding search, seizure, arrest, evidence, and court
procedures, as well as legal rights of citizens and prisoners; Vehicle and Penal Codes; public relations
techniques; report writing skills. Working knowledge of municipal organization and administration;
physical layout of the City and adjoining areas; methods and techniques of supervision.
Ability to observe accurately and remember faces, numbers, incidents and places; use and care for
equipment;think and act quickly in emergencies and judge situations and people accurately; maintain
alertness and concentration in emergency situations; correctly operate police equipment and correct
use of tools in the performance of duties; assess and develop training needs of assigned personnel;
learn, read, understand and interpret laws and local ordinances, regulations and City ordinances and
codes; work under variable weather conditions; perform all physical tasks required for sworn law
enforcement personnel; follow and adhere to safety rules and regulations; read and interpret maps;
complete clear and accurate police reports and work activity records;communicate clearly and concisely
in conveying commands; understand and carry out both verbal and written directives; ensure
compliance with and effectively disseminate departmental policy and procedure information; resolve
conflicts or problematic situations; maintain discipline and initiate corrective action; ensure compliance
with safety practices and policies; ability to perform other related duties as required.
LICENSE OR CERTIFICATE
Possession of a valid Class C California driver's license and an acceptable driving record. An incumbent
must maintain an acceptable driving record during the course of employment in the position.
Must possess POST Basic Certificate and completion of California P.O.S.T. approved police academy.
Page 2 of 2
RECRUITMENT PROGRESS REPORT
RecruitmentNo- CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept WRITTEN Part-W Pass-W ORAL INTV Part-OB EL List
1 Reference Librarian-PT Open 10-18-01 Until Filled Accepting apps 5 NA
2 Business Dev/Public Benefit Program Open 11-30-01 Until Filled Accepting apps 13 NA NA NA
3 Police Officer Trainee Open _ Soon 0
4 Police Dispatcher Cont 11-01-00 5-01/Cont. Reviewing apps 97 66 TBA
5 Police Officer—Lateral Cont 09-18-00 5-01/Cont. Oral Board 6 6 NA NA NA 02-25-02 2 2
6 Assistant Director of Finance Prom 02-04-02 02-14-02 Oral Board Scheduled 1 1 NA NA NA 03-19-02
7 Facilities Maintenance Worker I Prom Soon 0
8 Police Corporal Prom Soon 0
_ 9 Police Officer Prom Soon 0
10 Police Dispatcher-Lateral Open Soon 0
11 Economic Development Specialist Open Soon _ 0
12 Customer Care Lead Prom 02-14-02 03-04-02 Reviewing apps 5 5 TBA
13 Information Technology Analyst Prom 03-05-02 03-20-02 Accepting apps 0
14 Senior Office Specialist Prom 03-05-02 03-20-02 Accepting apps 0
**Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West.
24-hour jobline;and U.S.Mail 250 agencies.
All announcements sent via:City e-mail;posted throughout the City;City Website.
March 6,2002
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