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Home My WebLink AboutAgenda Packet - December 9, 2003 - PB NOTICE OF MEETING TIME CHANGE OF THE PERSONNEL BOARD I! OF THE CITY OF AZUSA NOTICE IS HEREBY GIVEN that the regularly scheduled Personnel Board Meeting of Tuesday, December 9, 2003 and forward will commence at 7:00 PM. Dated: November 25, 2003 Merle Wynn Ac ' g sonnel Manager k 3,91 ►ZlISAr AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature of the item described on the agenda. DATE: December 9, 2003 TIME: 7:00 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Frank Allen, Vice Chair 0 Lee Ann Mickey 0 Leslie Dierking 0 Joseph A. Guarrera Others Present 0 Merle Wynn, Acting Human Resources Manager 0 Cathy Hanson, Human Resources Director Candidate 0 Andrea Cutler, Human Resources Director Candidate 0 Gwendolyn Bouffard, Human Resources Director Candidate 3. APPROVAL OF MINUTES: November 25, 2003 4. CLOSED SESSION: a) Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Librarian b) Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Lieutenant 5. OPEN SESSION: a). Presentations by Human Resources Candidates- "ORGANIZATIONAL TRANSFORMATION" (a) Cathy Hanson; (b) Andrea Cutler; (c) Gwendolyn Bouffard b). Recruitment Request:OPEN Competitive (pursuant to Civil Service Rules, Section 5.5.2/Open Competitive Examinations) - POLICE OFFICER TRAINEE-ACADEMY c). Personnel Action Report- Informational d). Recruitment Progress Report- Informational 6. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. 7. COMMENTS, UPDATES AND/OR REPORTS PERSONNEL BOARD MEMBERS AND/OR STAFF. 8. ADJOURNMENT: iikF • 1 AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD November 25, 2003 A regular meeting of the Personnel Board was called to order at 6:37 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members:Jake Bushey(Chair), Lee Ann Mickey, Leslie Dierking and Joseph A. Guarrera. Staff Liaison: Merle Wynn, Acting Human Resources Manager Assistant City Manager, Robert Person ABSENCE Mickey/Dierldng to excuse Frank Allen APPROVAL OF MINUTES Dierking/Mickey-to approve the minutes. Joseph A. Guarerra abstained. November 25, 2003 INSTALLATION Chair Jake Bushey administered the oath or affirmation of allegiance for public officers and Employee-Elected Member employees to Joseph A. Guarrera (first 3-year term, October 1, 2003 - September 30, Joseph A. Guerrera 2006). Merit Increases, Regular Dierking/Mickey -to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations: Name Classification Dept. Type of Action/Eff. Range/Step Date Base Mo. Fabiola Wong Associate Planner CD Reg Appt 4201/3 8-14-03 $4,499.75 Ericka Ceccia Police Administrative Technician PD Merit Inc 4174/3 9-18-03 $3,478.68 Steve Sandoval Street Maintenance Crew Supervisor PW Reg Appt 4184/5 9-4-03 $4,200.29 Flexible Staffing Promotion Recommendations: Name From Classification To Classification Dept Effective Range/Step Date Base Monthly Rosa Arevalo Office Specialist I Office Specialist II RFS 11-22-03 4143/5 $2,959.42 Scott Henry Street Maintenance Worker H Street Maintenance Worker Ill PW 11-21-03 4174/4 $3,786.20 RECLASSIFICATION Mickey/Dierking-pursuant to Civil Service Rules,Sections 3.8/Reclassification and 3.9/Request for REQUEST: Reclassification and 4.2.5/Movement to a Higher Classification-Assistant City Manager, Robert Person presented to the Board the background of reclassification request for their consideration. Associate Director of Board approved title of Assistant Director of Finance with 5% increase in place of Associate Finance Director of Finance title. RECLASSIFICATION Mickey/Dierking-pursuant to Civil Service Rules, Sections 3.8/Reclassification and 3.9/Request REQUEST : for Reclassification and 4.2.5/Movement to a Higher Classification. Senior Office Specialist COMMENTS, UPDATES AND/OR REPORTS ADJOURNMENT Dierking/Mickey—to adjourn the meeting at 7:19 p.m. in memory of Peter MacKay OPEN SESSION AGENDA ITEM NO: 3 DATE APPRVOED: 11-25-03 Page 1 of 1 AZUSA" HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Merle Wynn, Acting Human Resources Manager Date: December 9, 2003 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Felicia Miller Librarian LB Merit Inc 4175/3 9-5-03 $3,648.46 B Frank Chavez Police Lieutenant PD Merit Inc 3423/3 10-03-03 $6,412.99 CLOSED SESSION AGENDA ITEM: 4.A - B DATE: 12-9-03 tr 04440-1,. . t `.`-'9kI z.s 3 S'"P'�` "3. {,y�" R t ,.5 fit a5, { 'a"�?£? AZus AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: King Davis, Chief of Police VIA: rle Wynn, Acting Human Resources Manager DATE: December 9, 2003 SUBJECT: REQUEST FOR OPEN RECRUITMENT FOR POLICE OFFICER TRAINEE-ACADEMY This memorandum is to request an OPEN recruitment for the position of Police Officer Trainee- Academy. The Police Department is confident the Academy pool of candidates will be strong and therefore requests an open-competitive process. This vacancy is a result of a recent promotional process concluded for the position of Police Corporal. The list established from this recruitment will be used to fill the remaining vacancy at the Police Officer Trainee-Academy level. OPEN SESSION AGENDA REC�l DATE- I AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT PROB* HIRE SEPARATION REG* DATE DATE Luivette Resto-Ometeotl Adult Education&Literacy Coordinator LB PROB 11-24-03 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/I'O DEPT None *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5 DATE: 12-9-03 n RECRUITMENT PROGRESS REPORT U I c M Recruitment No. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept Written/Practical Part-W Pass-W Pass-P Oral Intvw Part-OB EL It 1 Police Dispatcher Cont 11-01-00 Cont. Awaiting interviews 230 176 2 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 23 18 N/A N/A N/A N/A Q 3 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 5 4 N/A N/A N/A N/A Z 4 Information Technology Analyst Open 08-28-03 10-27-03 On-Hold 93 Q 5 _ Human Resources Director Open 09-13-03 10-20-03 Accepting resumes 199 17 N/A N/A N/A N/A 11/19/03 6 5YA 6 Water Utility Equipment Operator Promo 10-23-03 11-06-03 Reviewing applications 7 6 Pending CO 7 Building Inspector Open On-Hold Z W n Q O o **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. December 9,2003 1