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Home My WebLink AboutAgenda Packet - August 26, 2003 - PB s ' � _ t ,AZUSA' AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,Is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature of the item described on the agenda. DATE: August 26, 2003 TIME: 6:30 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Lori Kloster, Vice Chair 0 Frank Allen, Co-Vice-Chair 0 Lee Ann Mickey 0 Leslie Dierking Others Present 0 Victoria Cross, Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: July 22, 2003 and August 12, 2003 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Account Specialist I (Job Share) B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Captain C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Dispatcher D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Sergeant 5. OPEN SESSION: A. Recruitment Request: OPEN Competitive (pursuant to CMI Service Rules, Section 5.5.2/Open Competitive Examinations) -METER READER B. Personnel Action Report- Informational C. Recruitment Progress Report-Informational D. Personnel Board Term Expiration/Elected by City Employees- Update/Informational 6. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. 7. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. 8. ADJOURNMENT: LAZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD July 22, 2003 A regular meeting of the Personnel Board was called to order at 6:37 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Frank Allen. Staff Liaison: Victoria Cross, Director of Human Resources ABSENCE Kloster/Allen-to excuse Leslie Dierking and Lee Ann Mickey APPROVAL OF MINUTES Kloster/Allen - to approve the minutes. June 24, 2003 Merit Increases, Regular Allen/Kloster - to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees. To recommend the Flexible Staffing Promotion Employee Performance Evaluation for Director of Human Resources be carried over to the Appointment next regular meeting of the Personnel Board as it had not been reviewed with the employee. Recommendations 4. A. Merit Increase and/or Regular Appointment Recommendations: Name Classification Dept. Type of Action Range/Step Base Mo. Eff. Date Susan Cole Associate Planner CD Merit Inc 4201/5 6-13-03 $4,944.10 Salvatore Giamburno Accountant FN Merit Inc 4189/3 5-13-03 $4,011.79 Donna Parker Human Relations Coordinator HRC Reg Appt/Merit Inc 4205/4 4-8-03 $5,172.90 Mike Guadagnino Network Administrator IS Reg Appt/Merit Inc 4220/4 8-12-02 $5,652.89 James Collins Police Lieutenant PD Merit Inc 3423/5 7-14-03 $7,047.91 Timothy Harrington Police Sergeant PD Merit Inc 6501/5 7-23-03 $5,808.13 COMMENTS, UPDATES\ Human Resources Director,Victoria Cross announced her resignation from the City effective AND/OR REPORTS September 11, 2003. A copy of the resignation letter was distributed to all Personnel Board Members. ADJOURNMENT Kloster/Allen - to adjourn the meeting at 6:50 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 8-12-2003 Page 1 of 1 ri#4111 Pd AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD August 12, 2003 A regular meeting of the Personnel Board was called to order at 6:40 p.m. in the West Wing Conference Room by Frank Allen, Co-Vice Chair. ATTENDANCE Personnel Board Members: Frank Allen (Co-Vice Chair), Lee Ann Mickey,and Leslie Dierking. Staff Liaison: Victoria Cross, Director of Human Resources ABSENCE Mickey/Dierking-to excuse Jake Bushey (Chair) and Lori Kloster(Co-Vice Chair) APPROVAL OF MINUTES Minutes held over to next meeting as attending Personnel Board members were not July 22, 2003 present at the July 22, 2003 regular meeting of the Personnel Board. Merit Increases, Regular Dierking/Mickey -to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations: Name Classification Dept. Type of Action/Eff. Range/Step Date Base Mo. Lina Fernandez Administrative Secretary FN Merit Inc 4169/5 7-4-03 $3,782.72 Araceli Garcia Account Specialist I FN Merit Inc 4150/3 7-8-2003 $2,882.60 Victoria Cross Director of Human Resources HR Merit Inc 2505/5 4-30-2003 $8,103.88 Richard Cabildo Information Technology Analyst IT Reg Appt/Merit Inc 4188/3 7-18-03 $4,155.95 Donna Ramirez Administrative Secretary LB Merit Inc 4169/5 7-4-03 $3.782.72 Jorge Arias Police Officer- Lateral PD Merit Inc 6101/2 7-6-03 $4,200.27 Enrique Sanchez Police Officer-Corporal PD Reg Appt 6106/5 7-29-03 $5,078.02 Jose Toledo Street Maintenance Worker III PW Merit Inc 4174/5 1-1-2003 $3,966.95 Joe Jacobs Director of Recreation &Family Services RFS Reg Appt/Merit Inc 2510/3 4-22-03 $8,177.35 Robin Hart Customer Service Representative I UTL Merit Inc 5154/5 7-24-03 $3,318.18 Joan Knowlton Customer Service Representative I UTL Merit Inc 5154/5 7-10-03 $3,318.18 Page 1 of 2 4.c. Flexible Staffing Promotional Appointment Recommendations: Name From Classification/To Classification Dept. Effective Date Range/Step Base Mo. Dave Nguyen Accountant to Senior Accountant FN 7-4-03 4211/2 $4,909.56 RECRUITMENT REQUEST Dierking/Mickey - pursuant to Civil Service Rules, Section 5.5.2. Open Competitive OPEN Examinations. Information Technology (IT) Analyst Water Utility Equipment Operator RECRUITMENT REQUEST Mickey/Dierking-pursuant to Civil Service Rules,Section 5.5.3. Promotional Examinations. PROMOTIONAL Police Corporal COMMENTS, UPDATES Human Resources Director Victoria Cross distributed the July 29, 2003 memorandum from AND/OR REPORTS Assistant City Clerk Candace Toscano regarding Board and Commission Term Expirations. Terms for two Personnel Board members will expire September 30, 2003: Jake Bushey(Pt Term/Appointed by City Council) and Lorette Klsoter(2nd Term/Elected by City Employees). The Human Resources Department will commence the process for the vacancy elected by City Employees. ADJOURNMENT Dierking/Mickey—to adjourn the meeting at 6;45 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPRVOED: 8-26-03 Page 2 of 2 a azUSA' HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: August 26, 2003 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Monthly Name Classification Dept Effective Date Sam Gonzalez Police Captain PD Merit Inc 3482/4 8-19-03 $7,849.22 Stephan Hunt Police Sergeant PD Merit Inc 6501/5 7-20-03 $5,808.13 Candice Ponce Account Specialist (Job Share) CD Reg Appt/Merit Inc 4150/2 8-3-03 $1,376.45 Jennifer Tang Police Dispatcher PD Reg Appt/Merit Inc 9164/3 7-23-03 $3,158.91 • CLOSED SESSION AGENDA ITEM: 4 DATE: 8-26-03 "..„:„:441w ZUSA AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Karen Vanca, Assistant Director- Customer Care and Solutions VIA: Victoria Cross, Director of Human Resources Merle Wynn, HR/Risk Management Analyst DATE: August 26, 2003 SUBJECT: REQUEST FOR OPEN RECRUITMENT-METER READER This memorandum is to request an OPEN recruitment for the position of Meter Reader. Azusa Light&Water is requesting an Open recruitment at this time to fill this vacancy, as this is an entry level classification, the external candidate pool is expected to be strong. An external candidate pool should provide very qualified candidates and allow any qualified internal candidates to also compete. Additionally,an open recruitment would provide an eligibility list from which any future vacancies could be filled. OPEN SESSION AGENDA ITEM A' • . DATE $+24v � r. !AZUSA` PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT PROB* HIRE SEPARATION REG* DATE DATE Garthy Lynn Dent Line Mechanic UTL 2-1-93 8-7-03 Stewart Goggins Meter Reader UTL 1-5-93 8-21-03 Stewart Noble Water Utility Equipment Operator UTL 3-8-99 6-19-03 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/10 DEPT Dave Nguyen Accountant to Senior Accountant FN *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5. Q,. DATE: 8-26-03 RECRUITMENT PROGRESS REPORT 0 M c-t Q ca ReGriiittnent 1`7o "' C1S , . ' _ .. , ,. ... ,,, . ...,,:A_$8 ��...C ATTON TYPE OP=EN CL SE CUERENT 'LATUS #A . ccc ritten/Pra ti al :' pps #. .� pt W Part_W Pass-W Pass-P Oral Intvw : Part-OB EL gt 1 Police Officer Trainee Cont 04-02-02 Cont. Accepting applications 129 101 Q 2 Police Dispatcher Cont 11-01-00 Cont. Accepting applications 230 173 Z 3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 15 13 4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 5 4 N/A N/A N/A co 5 Apprentice/Line Mechanic Open 05-21-03 Until Filled Scheduling Oral Board 49 30 7/24/03 22 11 N/A 8/21/03 CoLEr— Co 6 Adult Education&Literacy Svc Coord Open 05-14-03 Until Filled Reviewing applications 8 4 ) 7 Water Utility Equipment Operator Open 08-20-03 09-04-03 Accepting applications a 8 Information Technology Analyst Open Waiting to post O CI 9 Police Corporal Promo Waiting to post **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. August 26,2003 �)