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Home My WebLink AboutAgenda Packet - August 12, 2003 - PB `. `.. F - AzusA AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature of the item described on the agenda. DATE: August 12, 2003 TIME: 6:30 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Lori Kloster, Vice Chair 0 Frank Allen, Co-Vice-Chair 0 Lee Ann Mickey 0 Leslie Dierking Others Present 0 Victoria Cross, Director of Human Resources/Personnel Officer 0 Others 3. APPROVAL OF MINUTES: July 22, 2003 • 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title:Account Specialist B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title:Administrative Secretary C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Administrative Secretary D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Customer Service Representative E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Customer Service Representative I F. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Director of Human Resources G. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Director of Recreation&Family Services H. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Information Technology Analyst I. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Corporal J. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Officer - Lateral K. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Senior Accountant-Flexible Staffing Promotion L. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Street Maintenance Worker III M. Public Employee Release/Discipline/Dismissal (Pursuant to Cal.Gov.Code,'54957): Title: Apprentice Line Mechanic/Line Mechanic 5. OPEN SESSION: A. Recruitment Request: PROMOTIONAL Examination (pursuant to Civil Service Rules, Section 5.5.3/Promotional Examinations) -POLICE CORPORAL B. Recruitment Request: OPEN Competitive (pursuant to Civil Service Rules, Section 5.5.2/Open Competitive Examinations) - INFORMATION TECHNOLOGY (IT) ANALYST WATER UTILITY EQUIPMENT OPERATOR C. Personnel Action Report-Informational • D. Recruitment Progress Report - Informational 6. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. 7. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. 8. ADIOURNMENT: AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD July 22, 2003 A regular meeting of the Personnel Board was called to order at 6:37 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Frank Allen. Staff Liaison: Victoria Cross, Director of Human Resources ABSENCE Kloster/Allen - to excuse Leslie Dierking and Lee Ann Mickey APPROVAL OF MINUTES Kloster/Allen -to approve the minutes. June 24, 2003 Merit Increases, Regular Allen/Kloster - to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees. To recommend the Flexible Staffing Promotion Employee Performance Evaluation for Director of Human Resources be carried over to the Appointment next regular meeting of the Personnel Board as it had not been reviewed with the employee. Recommendations 4. A. Merit Increase and/or Regular Appointment Recommendations: Name Classification Dept. Type of Action Range/Step Base Mo. Eff. Date Susan Cole Associate Planner CD Merit Inc 4201/5 6-13-03 $4,944.10 Salvatore Giamburno Accountant FN Merit Inc 4189/3 5-13-03 $4,011.79 Donna Parker Human Relations Coordinator HRC Reg Appt/Merit Inc 4205/4 4-8-03 $5,172.90 Mike Guadagnino Network Administrator IS Reg Appt/Merit Inc 4220/4 8-12-02 $5,652.89 James Collins Police Lieutenant PD Merit Inc 3423/5 7-14-03 $7,047.91 Timothy Harrington Police Sergeant PD Merit Inc 6501/5 7-23-03 $5,808.13 COMMENTS, UPDATES\ Human Resources Director,Victoria Cross announced her resignation from the City effective AND/OR REPORTS September 1 1, 2003. A copy of the resignation letter was distributed to all Personnel Board Members. ADJOURNMENT Kloster/Allen -to adjourn the meeting at 6:50 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: 8-12-2003 Page 1 of 1 AZUSA' 1 i HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: August 12, 2003 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly Lina Fernandez Administrative Secretary FN Merit Inc 4169/5 7-4-03 $3,782.72 Araceli Garcia Account Specialist I FN Merit Inc 4150/3 7-8-2003 $2,882.60 Victoria Cross Director of Human Resources HR Merit Inc 2505/5 4-30-2003 $8,103.88 Richard Cabildo Information Technology Analyst IT Reg Appt/Merit Inc 4188/3 7-18-03 $4,155.95 Donna Ramirez Administrative Secretary LB Merit Inc 4169/5 7-4-03 $3.782.72 Jorge Arias Police Officer-Lateral PD Merit Inc 6101/2 7-6-03 $4,200.27 Enrique Sanchez Police Officer-Corporal PD Reg Appt 6106/5 7-29-03 $5,078.02 Jose Toledo Street Maintenance Worker Ill PW Merit Inc 4174/5 1-1-2003 $3,966.95 Joe Jacobs Director of Recreation&Family Services RFS Reg Appt/Merit Inc 2510/3 4-22-03 $8,177.35 Robin Hart Customer Service Representative I UTL Merit Inc 5154/5 7-24-03 $3,318.18 Joan Knowlton Customer Service Representative I UTL Merit Inc 5154/5 7-10-03 $3,318.18 CLOSED SESSION AGENDA ITEM: 4. DATE: 8-12-03 • a..: _._..._...._..................... .. �— _ ..._ ._..__.ter..... _ a` � d I■■C TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human Resources DATE: August 12, 2003 SUBJECT: Flexible Staffing Promotion Recommendations Pursuant to the rules of the Civil Service System the Acting Director of Finance Steve Kenoyer has submitted performance appraisal(s)for the following employee(s)and recommends Promotion within the Flexible Staffing Provisions. Name From Classification To Classification Dept Effective Range/Step' Date Base Monthly Dave Nguyen Accountant Senior Accountant FN 7-4-03 4211/2 $4,909.56 CLOSED SESSION ITEM: 4.K DATE: 8-12-2003 tAZUSA' AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: King Davis, Chief of Police VIA: Victoria Cross, Human Resources Director Merle Wynn, Human Resources/Risk Management Analyst DATE: August 12, 2003 SUBJECT: REQUEST FOR PROMOTIONAL RECRUITMENT FOR POLICE CORPORAL This memorandum is to request a PROMOTIONAL recruitment for the position of Police Corporal. The Police Department is confident that the internal candidate pool for this promotional opportunity is strong and therefore requests an internal process. This vacancy is a result of a recent promotional process concluded for the position of Police Sergeant. The list established from this recruitment will beused to fill the remaining vacancy at the Police Corporal level. OPEN SESSION AGENDA ITEM DATE S' 12 '63 • T AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Chet F. Anderson, Assistant Director-Water Operations VIA: Victoria Cross, Director of Human Resources Merle Wynn, HR/Risk Management Analyst DATE: August 12, 2003 SUBJECT: REQUEST FOR OPEN RECRUITMENT-WATER UTILITY EQUIPMENT OPERATOR This memorandum is to request an OPEN recruitment for the position of Water Utility Equipment Operator. Azusa Light&Water is requesting an Open recruitment at this time to fill this vacancy, as the external candidate pool is expected to be strong. Under limited supervision,the Water Utility Equipment Operator operates heavy construction and maintenance equipment in performing utility excavating,grading, trenching, loading and related operations according to required standards. This position also performs semi-skilled and skilled maintenance tasks and performs related duties as required. • OPEN SE;. ;;d AGENDA ITEM-S 1 DATE 8 2 O3 rte►• - - AZUSA` AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Ann Graf-Gaynor, Interim Director of Information Technology VIA: Victoria Cross, Director of Human Resources Merle Wynn, HR/Risk Management Analyst DATE: August 12, 2003 SUBJECT: REQUEST FOR OPEN RECRUITMENT- Information Technology (IT) Analyst The Information Technology Department has the need to fill the position of Information Technology(IT)Analyst(initially created in January 2002). This is position will perform installation maintenance and operation of information technology hardware, software and network communication services and a focus on financial applications or accounting systems. It is requested that the recruitment process for the IT Analyst be an OPEN recruitment. This position is unique in its requirement for experience with financial applications and accounting systems. Therefore, the request is for a broad recruitment. OPEN 3 , .. S' DATE 1 •°3 AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT PROB* HIRE SEPARATION REG* DATE DATE Carolyn Crawford Senior Services Manager RFS 6-2-85 8-7-03 Michael Arias Police Officer-Lateral PD PROB 7-28-03 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance FIR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.C. DATE: 8-12-03 dl RECRUITMENT PROGRESS REPORT . .___w C a Re riii t d d CLASSTF'CATIoN.. .: .: ,.,. TYlE OPEN CL...? E rd.LRRENT.STATUS , Apps .:=.� Acpt Written/FA,�eh dal Part-W Pass-W Pass-P Oral Intvw Part-OB EL ffit 1 Police Officer Trainee Cont 04-02-02 Cont. Accepting applications 126 98 Q 2 Police Dispatcher Cont 11-01-00 Cont. Accepting applications 227 171 zz 3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 15 13 O 4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 5 4 N/A N/A N/A 5 Apprentice/Line Mechanic Open 05-21-03 Until Filled Scheduling Oral Board 49 30 7/24/03 22 11 N/A TBD CO 6 Adult Education&Literacy Svc Coord Open 05-14-03 Until Filled Reviewing applications 8 4 7 Recreation Superintendent Open 06-12-03 07-21-03 Reviewing applications 7 5 N/A N/A N/A N/A 07/23/03 5 5 Q O CI **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. July 29,2003