HomeMy WebLinkAboutAgenda Packet - June 24, 2003 - PB i�� , r
IAZUSIV
AGENDA
PERSONNEL BOARD REGULAR MEETING
NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not
confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda
item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature
of the item described on the agenda.
DATE: June 24, 2003
TIME: 6:30 P.M.
LOCATION: WEST WING CONFERENCE ROOM
213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA
1. CALL TO ORDER: Chair Jake Bushey
2. ROLL CALL: Personnel Board Members
Q Jake Bushey, Chair LI Lori Kloster, Vice-Chair 0 Frank Allen, Co-Vice-Chair
0 Lee Ann Mickey 0 Leslie Dierking
Others Present
0 Victoria Cross, Director of Human Resources/Personnel Officer
El Others
3. APPROVAL OF MINUTES: June 10, 2003
4. CLOSED SESSION:
A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957):
Title: Library Assistant III
B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957):
Title: Library Assistant III
C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Police Officer
D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Police Officer
E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Customer Care Lead
F. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Customer Service Representative I
G. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code;54957):
Title: Administrative Technician
H. Public Employee Discipline/Dismissal/Release (Pursuant to Cd.Gov.Code,'54957):
Title: Apprentice Line Mechanic/Line Mechanic
5. OPEN SESSION:
A. Reclassification Request: (pursuant to Civil Service Rules, Sections 3.8/Reclassification and
3.9/Request for Reclassification) - Urban Forester
B. Personnel Action Report- Informational
C. Recruitment Progress Report- Informational
6. PUBLIC COMMENT:Person/group will be limited to five (5) minute maximum time to orally
present their purpose.
7. COMMENTS, UPDATES AND/OR REPORTS PERSONNEL BOARD MEMBERS AND/OR STAFF.
8. ADJOURNMENT:
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'AZUSA
CITY OF AZUSA
MINUTES OF THE PERSONNEL BOARD
June 10, 2003
A regular meeting of the Personnel Board was called to order at 7:38 pm in the West Wing Conference Room by Jake Bushey,
Chair.
ATTENDANCE Personnel Board Members:Jake Bushey (Chair), Lori Kloster (Vice-Chair), Lee Ann Mickey,
Leslie Dierking, Frank Allen.
Staff Liaison: Merle Wynn, Human Resources/Risk Management Analyst
APPROVAL OF MINUTES Mickey/Dierking-to approve the minutes.
May 27, 2003
Merit Increases, Regular Dierking/Kloster-to recommend approval of merit increases,regular appointment and/or flexible
appointment and/or Flexible staffing promotional appointments for the following employees
Staffing Promotion
Appointment
Recommendations
4.a.-b Merit Increase and/or Regular Appointment Recommendations:
Dept Type of Action/
Eff. Date Range/Step
Name Classification Base Monthly
Merit Inc 5172/5
Charles Alvarez Storekeeper FN 4-5-03 $3,798.92
Merit Inc 6101/4
Dennis Tremblay Police Officer PD 5-13-03 $4,613.81
4.c Flexible Staffing Promotional Appointment Recommendations:
Name From Classification/ Dept Effective Range/Step
To Classification Date Base Monthly
4174/4
Jose Toledo Street Maintenance Worker II to Street Maintenance Worker iii pw 1-7-03 $3,544.83
ELIGIBLE LIST EXTENSION Mickey/Dierking-pursuant to Civil Service Rules, Section 5.6.2. Duration of Lists and request of
Water Utility Operator I the Director of Utilities to extend the eligible list for Water Utility Operator I.
CHAIR AND VICE CHAIR Mickey/Kloster-Pursuant to Municipal Code Chapter 2,Article V, Division 4, Section 2-410.
ELECTION Election of Officers.
PERSONNEL BOARD Allen/Kloster-Pursuant to Municipal Code Chapter 2,Article V, Division4, Section 2-411. Duties.
REGULAR MEETING TIME
OPEN SESSION AGENDA ITEM NO: 3
DATE APPROVED: June 24, 2003
ADJOURNMENT Allen/Mickey-to adjourn the meeting at 7:50 pm
Page 1 of 1
IAZUSN'
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
To: Honorable Chair and Members of the Personnel Board
From: Victoria Cross, Director of Human Resources/Personnel Officer
Date: June 24, 2003
Subject: Merit Increase and/or Regular Appointment Recommendations
Pursuant to Rules 4.2.4 Merit Saiaiy Adjustments and 5.8 Probationary Period, department head(s)
have submitted performance appraisal(s) for the following employee(s) and recommend merit
increase(s) and/or regular appointment status as noted:
Range/Step
Type of Action/ Base
Name Classification Dept Effective Date Monthly
A Dolores Alvarez Library Assistant III LB Reg Appt/Merit Inc 4150/5
6-9-03 $3,041.92
B Amparo Vazquez Library Assistant III LB Reg Appt/Merit Inc 4150/4
6-9-03 $2,904.91
C Thomas Avila Police Officer PD Merit Inc 6101/5
6-13-03 $4,836.22
DRicky Moreno Police Officer PD Merit Inc 6101/2
5-22-03 $4,200.27
E Rachel Tapia Customer Care Lead UTL Reg Appt 5180/5
02-18-02 $4,089.38
F Joyce Adams Customer Service Representative I UTL Merit Inc 5154/4
6-10-03 $3,046.65
G Steven Yang Administrative Technician UTL Reg Appt/Merit Inc 4169/3
6-16-03 $3,317.56
CLOSED SESSION AGENDA ITEM: 4. A - G
DATE: 6-24-03
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!AZUSA`
AGENDA ITEM
TO: Honorable Chair and Members of the Personnel Board
FROM: Merle Wynn, Human Resources/Risk Management Analyst ,
VIA: Victoria Cross, Director of Human Resources
DATE: June 24, 2003
SUBJECT: RECLASSIFICATION - URBAN FORESTER
RECOMMENDATION
The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.8 and
3.9, that the City Council adopt the reclassification of the Urban Forester (formerly "Senior Tree
Trimmer"), in the Public Works Department.
BACKGROUND
In approximately mid-2000, the City of Azusa contracted out for tree trimming services. Existing
staff in this section of the Parks Division,were to be reclassified to avoid layoffs. This request will
conclude the reclassification process for the second of two staffers within the formerly Tree
Trimming section. This request also concludes lengthy discussions with the incumbent and
representative labor association to ensure a smooth transition.
Upon review of existing class specification for Senior Tree Trimmer, it was evident that some of
the duties and responsibilities performed could be carried over in the reclassification process. The
classification of Urban Forester was created as an update to the current Senior Tree Trimmer job
description and to reflect the actual duties now performed by this position.
The classification of Urban Forester includes duties responsible for coordinating contract services,
operation of heavy equipment and arborist duties. The incumbent meets all of the qualifications
within the Urban Forester classification (formerly"Senior Tree Trimmer"),will continue to assist in
monitoring the City's tree trimming contract services.
This position remains under the Compensation and Benefits Memorandum covering Azusa City
Employees Association and there is no proposed change in salary.
Exhibits: Urban Forester Class Specification OPEN SESSION/A ?
END ITEM! 579-
DATE
Date Adopted:
Class Code:
CITY OF AZUSA
URBAN FORESTER
DEFINITION
Under general supervision,coordinates and participates in environmental related activities including but not
limited to greening Azusa (landscaping, trees, irrigation), water and air quality, and quality of life issues.
The position also includes leading/participating in the work of a crew engaged in the construction,
maintenance and servicing of City parks, trees, and facilities. Performs related duties as required.
CLASS CHARACTERISTICS
This is a newly created position where the incumbent performs a variety of unskilled, semi-skilled, and
skilled tree care, park, and facilities maintenance tasks. Operates heavy, or light equipment,vehicles,and
machinery as required in the maintenance operations of the City's greening efforts. In addition,office work,
field visits,inspections,filing of reports,and public contacts are required to promote quality of life in Azusa.
ESSENTIAL FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the
essential functions will be noted in the announcement of position availability.
May monitor and direct the work of a crew in the absence of a Parks Maintenance Crew Supervisor on
specific projects.
May assist in the coordination of contractual services, City Sponsored Special Events, skilled and semi-
skilled work in other trade areas as assigned.
Responsible for performing support and assistance level work with the Parks Maintenance Crew Supervisor
to accomplishment and implement maintenance programs and duties as required.
Operates and maintains a variety of automotive and specialized equipment including pick up trucks,dump
trucks,water trucks,tractors,stump grinders,sprayers, hydraulic boom truck,and any related attachments
or implements that may be associated with these vehicles.
Operates power and hand tools such as,but not limited to blowers, mowers,edgers,sod cutters,aerifiers,
chain saws, trenchers, spray rigs, weed whackers, earth augers, power nail guns, drills, and plumbing
snakes.
Performs a variety of skilled maintenance and repairs including gardening, grounds, landscaping, tree
trimming, concrete, carpentry, painting, welding, plumbing, hydraulic and electrical work.
Participates in the preparation and application of a variety of pesticides, insecticides, fertilizers, and other
pest and disease eradication and control methods.
General officework in preparation of reports, data sheets/bases, public information materials.
General knowledge of environmental laws and requirements.
Page 1 of 2
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Urban Forester.doc
Class Specification
Urban Forester
MARGINAL.FUNCTIONS
These are position functions which may be changed,deleted or reassigned to accommodate an individual
with a disability.
QUALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include graduation from high school or
equivalent and five (5)years of general maintenance or construction experience,including two(2)years of
experience in a lead supervisory capacity.
Knowledge, Skills and Abilities
Considerable knowledge of the tools,equipment,supplies,and safe methods of maintenance work,s they
may pertain to care of trees and general maintenance; record keeping, budgeting, and purchasing
procedures; pertinent laws, codes, and safe work practices; methods and techniques of supervision and
work planning. Knowledge of technology, materials and tools used in planting, nurturing, and pruning of a
variety of trees and other plant materials; methods, procedures,techniques,tools,and equipment used in
specialized maintenance, repair and construction work; proper procedures and techniques of grounds
maintenance and gardening methods; safe and proper use and application of herbicides, fungicides, and
pesticides; diagnosing problems in planting and maintenance of trees and landscape materials;
environmental laws.
Ability to communicate clearly and concisely, both orally and in writing; keep accurate records; perform
heavy manual labor; assist in the supervision of employees; trim and prune trees competently; perform
unskilled,semi-skilled,and skilled tasks using a variety of tools and equipment;repair irrigation and sprinkler
systems; operate vehicles and stationary mechanical equipment; respond to emergency and problem
situations in an effective manner; communicate effectively with a variety of personnel and establish or
maintain effective working relationships;understand and apply policies and procedures;work safely;work
independently.
Special Requirements
Possession of a Class B California driver's license with tank endorsement, and a satisfactory driving
record, at the time of appointment.
Possession of ISA certification as an Arborist and a Tree Worker.
Page 2 of 2
IZUSA`
PERSONNEL ACTION REPORT
NEW HIRE/SEPARATION/RETIREMENT
NAME DEPT PROD* HIRE SEPARATION
REG' DATE DATE
Michael Lorusso Facilities Maintenance Supervisor PW Prob 6-17-03
PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER
NAME CLASSIFICATION FROM/TO DEPT
None to Report
*PROB. =Probationary Status
*REG =Regular Appointment
CC =City Clerk
CD =Community Development
CS =Community Services
FN =Finance
HR =Human Resources
LB =Library
PD =Police
PW =Public Works
RD =Redevelopment
UTL =Utilities
OPEN SESSION AGENDA ITEM: 5.B.
DATE: 6-24-03
RECRUITMENT PROGRESS REPORT I
k: raot " _ - Part-OB EL
. ::;. �.. r. � .. ... , "ID-MNSTATUS �,...F ., ® .,t,.. v�xttteitlP,. .:c� Part W Pass-W Pass-P Oral Intvw
= . . q..E ��tPEN �1��(351� C � NT . ..;,,. A_:.!�, r��#:Acca�:,
�eetuituentl`l(� :, .,. .. � ;,CL�SSI>~'CA-.ThN . ;,.TY� ,:,�., , <CLOSE. �.. �� ,.... ... .: _
1 Police Officer Trainee Cont 04-02-02 Cont. Accepting applications 119 91
2 Police Dispatcher Cont 11-01-00 Cont. Accepting applications 217 162
3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 15 13 _
4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 4 4 N/A N/A N/A
5 Police Sergeant Promo 05-07-03 05-19-03 Personnel Board Approval 5 5 06-02-03 5 5 5 6/12/03 5 5
6 Street Maintenance Supervisor Open 04-24-03 05-15-03 Personnel Board Approval 13 6 N/A N/A N/A N/A 6/11/03 5 5 W W
7 Apprentice/Line Mechanic Open 05-21-03 Until Filled Reviewing applications 49 30 TBD
8 Adult Education&Literacy Svc Coord Open 05-14-03 Until Filled Reviewing applications 8 4
**Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West.
24-hour jobline;and U.S.Mail 250 agencies.
All announcements sent via:City e-mail;posted throughout the City;City Website.
June 24,2003
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