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HomeMy WebLinkAboutAgenda Packet - May 27, 2003 - PB ftwoe 1 *WA' AZusA; DUE TO LACK OF QUORUM NOTICE IS HEREBY GIVEN that the regular meeting of the Personnel Board to be held on May 13, 2003, was declared adjourned to TUESDAY, MAY 27, 2003, 7:30 p.m., in the WEST WING CONFERENCE ROOM of the City Hall-West Wing located at 213 E. Foothill Boulevard, Azusa, California. Page 1 of 1 L AzusA,, AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature of the item described on the agenda. DATE: May 27 2003 TIME: 7:30 p.m. LOCATION: WEST WING CONFERENCE ROOM, 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members Q Jake Bushey, Chair Q Frank Allen Q Lee Ann Mickey Q Lori Kloster, Vice Chair QLeslie Dierking Others Present Q Victoria Cross, Director of Human Resources/Personnel Officer Q Others 3. APPROVAL OF MINUTES: April 22, 2003 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.GovCode, '54957): Title: Accountant B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Senior Office Specialist C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Geographic Information Systems Technician D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Administrative Services Manager E. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Computer Operator F. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Officer G. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Administrative Secretary H. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Engineering Technician 4. CLOSED SESSION (Continued) I. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Street Maintenance Crew Supervisor J. Public Employee Performance Evaluation (Pursuant to Cel.Gov.Code, '54957): Title: Water Utility Worker II K. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Account Specialist III- Flexible Staffing Promotion 5. OPEN SESSION: A. New Position:(pursuant to (pursuant to the Azusa Municipal Code, Chapter 2-Administration, Article V-Boards and Commissions, Division 4-Personnel Board, Section 2-41 1-Duties (which states that, "The Power and the Functions of the Board shall be to . . . recommend all salaries to the Council"); and Civil Service Rules, Sections 3.3/Preparation and Content of Class Specification and 3.7/New Position) - RECREATION SUPERINTENDENT B. Recruitment Request: OPEN Competitive (pursuant to Civil Service Rules, Section 5.5.2/Open Competitive Examinations) - RECREATION SUPERINTENDENT C. Eligible List Extension: (pursuant to Civil Service Rules, Section 5.6.2/Duration of Lists) - 1. Water Utility Operator I D. Personnel Action Report- Informational E. Recruitment Progress Report- Informational F. New Employee Orientation (NEO)Program-Video Presentation 6. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. 7. COMMENTS, UPDATES AND/OR REPORTS PERSONNEL BOARD MEMBERS AND/OR STAFF. 8. ADIOURNMENT: • • * zUS CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD April 22, 2003 A regular meeting of the Personnel Board was called to order at 7:40 p.m. in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Lee Ann Mickey, Leslie Dierking, Frank Allen. Staff Liaison: Victoria Cross, Director of Human Resources APPROVAL OF MINUTES Mickey/Dierking-to approve the minutes as amended. April 8, 2003 Amended Merit Increases, Regular Dierking/Kioster - to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations: Name Class Dept Type of Action/Eff. Date Range/Step Base Monthly Merit Inc 4181/5 Jaime Prado Geographic Information Systems Tech MIS 4-3-2003 $4,064.29 Reg Appt/Merit Inc 4238/2 Tim Vuong Power Resource Scheduler UTL 4-21-03 $5,538.86 4.b. Request for Supplemental Documentation: Name Class Dept. Tim Vuong Power Resource Scheduler UTL RECRUITMENT REQUEST Dierking/Allen - pursuant to Civil Service Rules, Section 5.5.2. Open Competitive OPEN Examinations, as amended. Line Mechanic/Apprentice Line Mechanic RECRUITMENT REQUEST Kloster/Dierking- pursuant to Civil Service Rules, Section 5.5.3. Promotional PROMOTIONAL Examinations. Electrical Crew Supervisor ADJOURNMENT Dierking/Allen- to adjourn the meeting at 7:56 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: May 27, 2003 Page 1 of 1 • el*A6tr, r- 4017- I `fir` ZUS HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: May 27, 2003 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Type of Action/ Range/Step Name Classification Dept Effective Date Base Mo Merit Inc 4189/5 A Henry Quintero Accountant FN 4-17-03 $4,406.16 Reg Appt. 4158/5 B Betty Donnelson Senior Office Specialist MIS 12-18-02 $3,280.32 C Merit Inc 4181/5 Jaime Prado Geographic Information Systems Technician MIS 4-3-03 $3,953.59 Merit Inc 3411/4 D Gina Footdale Police Administrative Services Manager PD 5-5-03 $5,946.73 Merit Inc 4174/5 E Ana Cristina Morales Computer Operator PD 3-8-03 $3,818.05 Reg Appt. 6101/4 F Carlos Plascencia Police Officer PD 4-22-03 $4,613.81 Merit Inc 4169/4 G Karen Clear Administrative Secretary PW 4-19-03 $3,475.20 Merit Inc 4165/4 H Christina Curiel Engineering Technician PW 4-17-03 $3,346.02 Reg Appt/Merit Inc 4184/5 I George Dubois Street Maintenance Crew Supervisor PW 1-2-03 $4,200.29 Merit Inc 5178/4 J David Irish Water Utility Worker II UTL 5-3-03 $3,839.39 CLOSED SESSION AGENDA ITEM: 4. A - DATE: 5-27-03 \.. �, y, v-�.. '"' `. fry 7k ' r i '� �� " � TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human Resources DATE: May 27, 2003 SUBJECT: Flexible Staffing Promotion Recommendations Pursuant to the rules of the Civil Service System the Acting Director of Finance Steve Kenoyer has submitted performance appraisal(s)for the following employee(s)and recommends Promotion within the Flexible Staffing Provisions. Name From Classification To Classification Dept Effective Range/Step Date Base Monthly 4174/4 A Ruby Toledo Account Specialist II Account Specialist III FN 4-5-03 $3,644.09 CLOSED SESSION ITEM: 4K DATE: 5-27-03 'iw 2 use AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Merle Wynn, Human Resources/Risk Management Analy VIA: Victoria Cross, Director of Human Resources4vj DATE: May 13, 2003 SUBJECT: NEW CLASS SPECIFICATION FOR RECREATIGI SUPERINTENDENT RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3 and 3.9, that the City Council adopt the newly created classification specification of Recreation Superintendent (position formerly titled "Senior Services Manager"). BACKGROUND In January 2003, a structural review of the Recreation and Family Services Departmentrevealed the need to draft a new class specification for the position of Recreation Superintendent to more accurately reflect the actual duties and level of responsibility performed by this position. Additionally, the upcoming retirement of Senior Services Manager prompted the department to review its'organizational structure. The newly created classification of Recreation Superintendent will essentially replace the position of Senior ServicesManager and assume additional duties to cover recreation activities. (The Recreation Superintendent classification once existed, however, it was abolished with the establishment of the Associate Directors of Recreation and Parks positions, which now have now also been abolished.) Substantive changes in the duties of the Recreation Superintendent include additional responsibilities in assisting in the overall management of the Recreation and Family Services Department. Additionally, this classification has an increased level of responsibility which includes directing, coordinating and planning recreation and senior services activities for the Department and related operations. The Recreation Superintendent also assists the Director of Recreation and Family Services on various administrative projects and may act in the Director's absence. The proposed monthly salary range for the position of Recreation Superintendent is $4,723 to $5,741. Salary and benefits for this classification would be assigned under the Compensation and Benefits Memorandum covering Middle Management positions. Exhibits: Recreation Superintendent Class Specification � OPEN SESSION AGENDA ITE(�l �� DATE SAN' O3 Adopted: Ra..ge Number: CITY OF AZUSA RECREATION SUPERINTENDENT DEFINITION Under general direction,plans,directs, and coordinates the City's recreational,senior services,cultural and specialized programs; assists in the development of policies and procedures; assists in the development and administration of the Department budget; establishes and maintains liaison to the public; performs related duties as required. ESSENTIAL FUNCTIONS Duties may include, but are not limited to the following: flans directs, coordinates and evaluates any potential combination of City-wide.recreation and senior services programs involy ng th and adult po is act vibes, aquatics,sped levvents aid Ohlkkarechildcare itthritie'etonducteif at:Various facilities. Plans, directs, coordinates, and reviews the work plan for the Recreation and Family Services Department; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor work flow, review and evaluate work products, methods, and procedures. Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies. Manage andpartic pate in the development and dministration of the Recreation and Family e vices Department annual budget; direct the forecast if add tional,^funds'tneeded for{staffing,'equiiipmment, materials, and su ies�irect the.monitoring o and appr`ove�expenditures;-direct `end i mplement adjustments as necessary., Preps e�and administer ;r nts and other proposals ichtprovide funding op an annual basis; writes requests for proposals; mai ata ns and monitors requirements of county, state andfederal funding sources. Re?ew requests for ecreationa ndsenioreis ces and progi ams; approve or disapprove,program proposals: Provide responsible staff assistance to the Recreation and Family Services Director; prepare and present staff reports and other necessary correspondence. In the©erector s:abse se a as a liaison theecrea n and Fa i e' ce"s ,?Msron with Council sa d ® r Ci 'e� .:,.mei..... °� si s n an outside age, ;;negotiates resolve Asrgryuca <.., nu Participa an a vane bands is ions,;attest a id articrpatea rofessionalgroupmeetings; stay abreast of new trends andinnovations in the fieldof,recreation. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include equivalent to a Bachelor's degree in Recreation, or a related field; and five years of increasingly responsible professional experience in public recreation which would include or be supplemented by three years of supervisory experience. Page 1 of 2 • Recreation Superintendent Class Specification Knowledge, Skill and Abilities Thorough knowledge of the principles, procedures, practices and resources of public,private,and inter- agency recreation,senior and youth programs and community services;public administration principles and practices; related laws, ordinances, rules, and regulations; roles of citizen committees, commissions, organization of city government, and the effective methods of professional leadership within this framework;grant applications, procedures, and administration; principles and practices of supervision; recreation, cultural, and social needs of all age groups. Ability to plan, organize and coordinate department activities;communicate effectively both orally and in writing; research and prepare complex reports on a variety of subjects. Select, train, supervise and evaluate assigned staff; establish and maintain cooperative working relationships; deal constructively with conflict and develop effective resolutions. Plan and enforce a balanced budget;interpret financial statements,and cost accounting reports. Analyze community recreation,social,and cultural needs and desires, availability of resources, existing programs, and other factors in developing short-range and long-range departmental programs; assess and stimulate meaningful public interest and participation. Establish general policies, procedures, and guidelines to be observed by department staff; make decisions regarding operational and personnel functions; coordinate activities of the department with those of other City departments. Resolve department related citizen complaints or problems concerning activities with diplomacy and tact that cannot be handled by subordinates;analyze unusual situations and resolve them through application of management principles and practices; solicit the cooperation of service clubs,community groups,and local businesses to undertake,underwrite or assist with recreation and senior services. Appear before such groups to inform the public about services and programs provided. SPECIAL REQUIREMENTS Possession of and ability to obtain a valid Class C California driver's license and a satisfactory driving record. Possession of current certificates in First Aid and CPR. Ability to work in a standard office environment; ability to travel to different sites and locations as necessary. • Page 2 of 2 • (-0T-4'')› Z AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Joe Jacobs, Director of Recreation and Family Services VIA: Victoria Cross, Director of Human Resources DATE: MAY 13, 2003 SUBJECT: REQUEST FOR OPEN RECRUITMENT- RECREATION SUPERINTENDENT This memorandum is to request OPEN recruitment for the position of Recreation Superintendent in the Recreation and Family Services Department. This is a newly created position that will assume duties currently provided by the Senior Services Manager and new duties that support recreation activities and programs. As this position is newly created, an "open" recruitment is being requested to enable the department to tap into the external candidate pool. An external candidate pool should provide very qualified candidates and allow any qualified internal candidates to also compete. Additionally,an open recruitment would provide an eligibility list from which any future vacancies could be filled. OPEN SESSION AGENDA ITEM DATE 5 '03 !AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME DEPT PROB* HIRE SEPARATION REG* DATE DATE None to Report PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT Rogelio Chavez Park Maintenance Crew Supervisor to PW Park Maintenance Supervisor *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.D. DATE: 5-27-03 RECRUITMENT PROGRESS REPORT 1a ca Recruitment No. CLASSIFCATION TYPE OPEN CLOSE ' CURRENT STATUS #Apps' #Accept Written/Practical Part-W Pass-W Pass-P Oral Intvw Part-OB EL Itt 1 Police Officer Trainee Cont 04-02-02 Cont. Accepting applications 111 87 Q 2 Police Dispatcher Cont 11-01-00 Cont. Accepting applications 213 159 3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 15 13 4 Police Dispatcher—Lateral(updated) Cont 03-14-02 _ Cont. Accepting applications 4 4 N/A _ N/A N/A c/) 5 Police Sergeant Promo 05-07-03 05-19-03 Accepting applications 5 5 _ 06-02-03 CO 6 Facilities Maintenance Supervisor Open 04-14-03 05-01-03 Awaiting interviews 20 7 N/A N/A N/A N/A 05-27-03 ffi W ) 7 Street Maintenance Supervisor Open 04-24-03 05-15-03 Awaiting interviews 13 6 N/A N/A N/A N/A TBD F- 8 Electrical Crew Supervisor Promo 04-24-03 05-08-03 Accepting applications 5 5 N/A N/A N/A N/A 05-20-03 3 30 0 9 Apprentice/Line Mechanic Open 05-21-03 Until Filled Accepting applications 10 Adult Education&Literacy Svc Coord Open 05-14-03 Until Filled Accepting applications **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. , 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. May 27,2003