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HomeMy WebLinkAboutAgenda Packet - February 25, 2003 - PB AZUSA' AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature of the item described on the agenda. DATE: February 25, 2003 TIME: 7:30 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Frank Allen [] Lee Ann Mickey El Lori Kloster, Vice Chair ['Leslie Dierking Others Present 0 Victoria Cross, Director of Human Resources/Personnel Officer LI Others 3. APPROVAL OF MINUTES: February 11, 2003 as amended. 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Dispatcher B. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Lieutenant C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Police Lieutenant D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code,'54957): Title: Line Mechanic E. Public Employee Performance Evaluation: Flexible Staffing Promotion (Pursuant to Cal.Gov.Code,'54957): Title: Associate Planner 5. OPEN SESSION: A. Class Specification Revision: (pursuant to Civil Service Rules, Sections 3.51/Adoption of Plan and 4.3/Salary Range Adjustment) - FACILITIES MAINTENANCE SUPERVISOR B. Reclassification Request: (pursuant to Civil Service Rules, Sections 3.8/Reclassification and 3.9/Request for Reclassification) -SENIOR ELECTRICAL ENGINEER C. Personnel Action Report- Informational D. Recruitment Progress Report - Informational 6. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. 7. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. 8. ADIOURNMENT: • A11. f tit g £ adb CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD February 11, 2003 A regular meeting of the Personnel Board was called to order at 7:36 p.m. in the West Wing Conf. Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members:Jake Bushey (Chair), Lori Kloster(Vice Chair), Lee Ann Mickey, Leslie Dierking, Frank Allen. Staff Liaison:Victoria Cross, Director of Human Resources Also Present: Rick Cole, City Manager/King Davis, Police Chief/Bob Garcia, Police Capt. APPROVAL OF MINUTES Dierking/Mickey-to approve the minutes as amended. January 28, 2003 CLOSED SESSION Dierking/Mickey-to move to closed session. (Govt. Code Section 54957-Public Kloster/Mickey-to reconvene. Employee Performance Evaluation) Dierking/Kloster-to recommend approval of merit increases,regular appointment and/or flexible Merit Increases, Regular staffing promotional appointments for the following employees appointments and/or Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations Type of Action/ Range/Step Effective Base Monthly Name Class Dept Date Timothy Harrington Police Sergeant PD Reg Appt 6501/4 1-23-03 $5,388.60 Nasser Abbaszadeh Assistant Public Works PW Merit Inc 3531/4 Director 1/28/03 $7,806.65 Rick Montague Street Maintenance PW Merit Inc 4153/3 Worker I 10/03/02 $2,853.51 Edward Cazares Water Utility Operator I UTL Reg Appt/ 5178/5 Merit Inc $4,026.00 2-7-03 CLASSIFICATION REVISION as Kloster/Dierking-pursuant to Civil Service Rules, Section 3.5. Adoption of Classification Plan. amended: Comm. Improvement Officer RECLASSIFICATION REQUEST: Kloster/Dierking-pursuant to Civil Service Rules, Section 3.8. Reclassification. Account Specialist I RECLASSIFICATION REQUEST as Kloster/Allen—pursuant to Civil Service Rules,Section 3.8. Reclassification. amended: Dir. of Park Plan. &Dev. ADJOURNMENT Kloster/Mickey-to adjourn the meeting at 8:40 p.m. OPEN SESSION AGENDA ITEM NO: 3 DATE APPROVED: February 25, 2003 Page 1 of 1 • AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: February 25, 2003 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Jennifer Tang Police Disptacher PD Merit Inc 9164/2 1-23-03 $3,014.74 B James Collins Police Lieutenant PD Reg Appt. 3423/4 1-14-03 $6,722.63 C Eugene Street Police Lieutenant PD Reg Appt 3423/5 1-15-03 $7,047.91 D Rick Cortez Line Mechanic UTL Merit Inc 5218/5 1-29-03 $5,941.58 • CLOSED SESSION AGENDA ITEM: 4.A -D DATE: 2-25-03 AZUSA TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human Resources DATE: February 25, 2003 SUBJECT: Flexible Staffing Promotion Recommendations Pursuant to the rules of the Civil Service System the Director of Utilities Joseph Hsu has submitted performance appraisal(s) for the following employee(s) and recommends Promotion within the Flexible Staffing Provisions. Name From Classification To Classification Dept Effective Range/Step Date Base Monthly Fabiola Wong Assistant Planner Associate Planner CD 2-15-03 4201/3 $4,499.75 CLOSED SESSION ITEM: 4.E DATE: 2-25-03 1 v ` .. moo. .a,.„..,&+taF.+>.....ma.,.. ,, � »...,..F...u&..... �6v..a.,,..o,:..x.....:i.:.,»».». .n �.. ,..<�«...b.,.,...,, .n ....., .,,,� �•��.�. us AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Merle Wynn, Human Resources/Risk Management An lys VIA: Victoria Cross, Director of Human Resourceg DATE: February 25, 2003 SUBJECT: UPDATED CLASS SPECIFICATION FOR FACILITES MAINTENANCE SUPERVISOR RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3, that the City Council adopt the updated, re-titled and revised class specification of Facilities Maintenance Supervisor (formerly Facilities Crew Supervisor) in the Public Works Department. BACKGROUND A recent review of the existing class specification for the above listed position revealed the need for an update to the current description of job duties to more accurately reflect the actual duties performed by the position. Additionally, a title change is proposed to accurately describe the position. On September 11, 2001,the Personnel Board approved a recruitment request for the position of Facilities Crew Supervisor. At that time it was determined this classification would help formulate the needs of the position in the area of contract administration, specification writing and plans review. After a short review, it was discovered these areas were not met within the classification of Facilities Crew Supervisor. The position actually calls for an incumbent with strong skills in project management and in managing capital improvement projects as they relate to buildings/city facilities. Additionally,the incumbent needs to possess effective personnel management skills to schedule work, motivate employees, and interface with customers one on one. Thehigher skill level classification of the Facilities Maintenance Supervisor will assist in capturing these needed abilities. This position will remain assigned under the Compensation and Benefits Memorandum covering Laborers International positions. The salary for this position is $3,905.86- $4,712.14(formerly $3,484.76- $4,200.29). Exhibits: Facilities Maintenance Supervisor Class Specification OPEN SESSION AGENDA ITEM DATE a "as'O Date Adopted: 8/7/2000 Range: 2765 CITY OF AZUSA FACILITIES MAINTENANCE SUPERVISOR DEFINITION: Under limited supervision, assigns, supervises, reviews, and participates in the work of skilled workers in the maintenance, alteration, limited construction and repair of City buildings and facilities; establishes maintenance policies and procedures; performs related duties as required. CLASS CHARACTERISTICS: The Facilities Maintenance Supervisor is responsible for the first line supervision of employees engaged in the maintenance and repair of City buildings and facilities. ESSENTIAL FUNCTIONS: Duties may include, but are not limited to the following: Establishes policies and procedures relating to the preventive maintenance and repair of various City and park facilities and buildings. Plans,coordinates,supervises,orld directs the work of staff engaged in facilities and building maintenance:inspects and supervises ior'k performed to ensure°compliance withrestablished procedures. Evaluates service.needs and::ureitk ethods:est fishes" nd,enforces operating Vitt:safety procedures. Supervises the installation, servicing and repairs of plumbing fixtures, heating and air conditioning, electrical equipment and wiring, and any related facilities maintenance activities. Estimates time and materials a aluat 7 6ltes changes"in work meth sand p ® tien assists irett e preparation of the facilities mainte an section b : et and monitors expenditures of allocated funds. Receives, schedules, monitors progress, and implements work requests and responds to complaints regarding the level of maintenance services. Determines products, materials, and equipment to be used in building and facility maintenance; may interact with sales representatives and related vendors; assists in the development and preparation of specifications and bid documents, prepares purchase orders; maintains inventories such that adequate materials, supplies, and tools are available; keeps records of time, materials, supplies, equipment, and work performed. Assists in the selection of departmental/divisional employees; plans, organizes, and assigns work; develops and establishes work methods and standards;conducts or directs staff training and development;reviews and evaluates employee performance; recommends disciplinary action. Coordinates major maintenance or construction projects with staff and contractors;assistsIn7projectmanagement related to CapkallMjirovemeat Projects (CU') reviews plans and blueprints of proposed projects; inspects work performed by contractors to ensure compliance with City regulations and standards; monitors contracts and assists in the development of new contracts for outside services. Establishes procedures to comply with applicable regulations, standards and codes. Performs related maintenance and repair work when necessary. Page 1 of 2 Class Specification Facilities Maintenance Supervisor QUALIFICATIONS GUIDELINE: Education and/or Experience Any combination of education and/or experience that has provided the knowledge,skills, and abilities necessary for satisfactory job performance. Example combinations include,graduation from high school or equivalent and five(5) years of progressively responsible general maintenance or construction experience, including two (2) years of experience in a lead supervisory capacity. Knowledge, Skills and Abilities Considerable knowledge of the tools, equipment, supplies, and safe methods of facilities maintenance worrk, including such areas as electrical, heating,air conditioning,carpentry,plumbing,and general maintenance;accurate record keeping, budgeting, and purchasing procedures; pertinent laws, codes, and safe work practices; methods and techniques of supervision and work planning. Ability to communicate clearly and concisely, both orally and in writing; prepare reports and keep accurate records; prepare cost estimates for time and materials; select, train, supervise, and evaluate employees rei brnmend appropriate discipline for employees; train personnel on divisional activities, procedures and regulations; make decisions regarding operational and personnel functions; operate programs within allocated amounts; estimate actual costs for projects and supplies; respond to emergency and problem situations in an effective manner; communicate effectively th atvariety of personnel including C ty staff, otheragenc es,;contracto ;and vendors;, establish/maintain effective working relationships; interpret and apply rules, regulations, procedures and policies; understand and follow verbal and written directions; work independently; use and care of a variety of tools work safely and enf ri operlittg and,safety;pr ctices pro' dares, materials, and equipment common to the building trades; plan, assign and inspect the work of subordinates; allocate equipment, materials, and personnel in a cost effective manner; read and interpret blueprints and building plans; effectively mai e,projects and,related capital improvement projects related,tobuifdingsJetty facilites; ability to operate a computer and various software; and perform other related duties as required. SPECIAL REQUIREMENTS Possession of and/or ability to obtain a valid Class B California driver's license with Tank Combination Endorsement and Maintain a satisfactory driving record. Page 2 of 2 yore , TO: Honorable Chair and Members of the Personnel Board FROM: Joseph F. Hsu, Director of Utilities VIA: Victoria Cross, Director of Human Resources DATE: February 25, 2003 SUBJECT: RECLASSIFICATION REQUEST-SENIOR ELECTRICAL ENGINEER RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules, Section 3.8 and 3.9, that the City Council adopt the reclassification of the Senior Electrical Engineer (formerly "Electrical Engineer"), in the Utilities Department. BACKGROUND The incumbent holding the title of Electrical Engineer started employment with Azusa Light & Water (AL&W) in February of 1992. Duties and responsibilities then were much less demanding than today due to the relative uncomplicated system internally and static regulatory environment externally. In the past eleven years the incumbent has been given more duties and responsibilities beyond the current class specification of Electrical Engineer. After the acquisition of Azusa Valley Water Company in 1993, AL&W created an engineering division to consolidate electric and water engineering functions within one small division. The Electrical Engineer was given supervisory responsibility over this division. With the onset of deregulation and distributed generation, the incumbent was also given the task of tracking the development of distributed generation, preparing and advising management of strategy in the implementation of distributed generation policy and practices. Additionally, with the increasing demand on system growth and reliability, the classification of Electrical Engineer was given the responsibility of getting additional substation capacity in 1997, and has again taken the leadership role in the construction of the second point of interconnection (substation) with Edison. Lastly, additional responsibilities have been undertaken to include management of the City's dark fiber (constructed by Charter), and a telecommunication feasibility study. The classification of Senior Electrical Engineer will remain under the Compensation and Benefits Memorandum covering Azusa Middle Management Association and the proposed monthly salary is $6,693.00 - $8,135.38 (formerly $5,790.78 - $7,038.70). Attachment: Senior Electrical Engineer -Class Specification OPEN SESSION AGENDA DATE S r�3 e Adopted: kludge Number: CITY OF AZUSA SENIOR ELECTRICAL ENGINEER DEFINITION Under administrative direction, to lead, coordinate and perform a variety of advanced level professional duties and responsibilities involved in the planning, design and research of various electric utility projects including substations, control/SCADA systems, communications systems, load control and management, load research, distributed generation, distribution systems, and related duties. ESSENTIAL FUNCTIONS Duties may include, but are not limited to the following: Provide lead supervision of staff assigned to a variety of electrical engineering projects; participate in the implementation of goals and objectives for the completion of electric utility engineering projects;establish schedules and methods for completing projects; implement policies and procedures. Lead and participate in the preparation of complex consultant services agreements,requests for proposals, and related contract documents; evaluate and participate in the selection of outside consultants. Lead and participate in the development of the electric utility's long-range system planning; direct and participate in the planning of assigned capital improvement projects. Analyze data and prepare highly complex technical research reports; develop substation load projections, load shifts and capacity additions from forecast data; develop system configuration alternatives. Direct and be responsible for the preparation of preliminary and final plans, cost estimates, schedules and specifications for electric utility projects including substation, distribution,street light,and communications and control systems. Review plans of consulting engineers and contractors; make technical engineering decisions and establish technical criteria and standards. Lead and participate in the design and selection of communication and control systems for use by Electric and Water Divisions' projects and operations. Survey and inspect project locations; analyze existing project documentations including maps,drawings and specifications; meet and confer with project staff. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. ? (Do I need to actually list the marginal functions) QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include equivalent to a Bachelor's degree in Electrical Engineering or closely related field, AND six (6)years of responsible journey-level professional electrical engineering experience, especially in electric utility operations. Page 1 of 2 Senior Electrical Engineer Class Specification Knowledge, Skill and Abilities Extensive knowledge of engineering principles, methods, and practices s applied to utility power systems, including planning and development, design and construction. Thorough knowledge of techniques for reviewing designs, plans, specifications, estimates, reports, and recommendations related to utility power system projects; related laws, ordinances, rules and regulations. Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex reports related to engineering, forecasting and planning for electric utilities; establish and maintain effective relationships with the community at large, the City Council, and other public officials; plan, direct, and coordinate professional and sub-professional engineering work related to power utility systems;perform complex professional engineering work; represent the City in a variety of meetings; understand,explain and apply policies and procedures; analyze unusual situations and resolve them through application of professional electrical engineering and management principles and practices; develop comprehensive plans to meet future City needs/services; develop new policies impacting department operations/procedures; use a computer and a variety of software programs. SPECIAL REQUIREMENTS Possession of and ability to obtain a Class C California driver's license and a satisfactory driving record. Registration as a Professional Electrical Engineer in the State of California is desirable. Page 2 of 2 .;);0,410.rc:<, AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME, DEPT PROS* HIRE'' SEPARATION REG" DATE DATE Shahla Shahsavari Senior Librarian LB PROB 2-10-03 Rehire John Andrews Director of Redevelopment RD 4-12-99 2-12-03 i2-03 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME; CLASSIFICATION FR©M/TO DEPT ,' PROB REG* Sam Gonzalez Police Lieutenant to Police Captain PD PROB Steve Sandoval Street Maintenance Worker Ill to Street Maintenance Crew Supervisor PW PROB *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.C. DATE: 2-25-03 RECRUITMENT PROGRESS REPORT Recruitment No. CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS #Apps #Accept Written/Practical Part-W Pass-W Pass-P Oral Intvw Part-OB EL .st;, 1 Police Officer Trainee Cont 04-02-02 Cont. Accepting applications 85 71 2 Police Dispatcher Cont 11-01-00 Cont. Accepting applications 178 135 3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 13 12 4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 3 3 ^ 5 Finance Director Open 02-03-03 03-03-03 Accepting applications �`( ' 6 Police Lieutenant Promo 01/13/03 01/30/03 Awaiting interviews 2 2 N/A N/A N/A N/A ) 7 Police Sergeant Promo Preliminary Stages 8 Parks Maintenance Supervisor Open 02/19/03 03/13/03 Accepting applications �C v:),. **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. OS 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. ZZ 41 N February 25,2003 Laico Z III W I- O o