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HomeMy WebLinkAboutAgenda Packet - February 11, 2003 - PB rIEZIZ.?;:4 ,AZUSAr AGENDA PERSONNEL BOARD REGULAR MEETING NOTICE TO THE PUBLIC - All written documentation relating to each item of business referred to on the agenda, which is not confidential,is available in the Human Resources Office for public inspection. Any person who has a question concerning any agenda item may call the Director of Human Resources/Personnel Officer Victoria Cross,Extension 5241, to make inquiry concerning the nature of the item described on the agenda. DATE: February 11, 2003 TIME: 7:30 p.m. LOCATION: WEST WING CONFERENCE ROOM 213 EAST FOOTHILL BOULEVARD, AZUSA, CALIFORNIA 1. CALL TO ORDER: Chair Jake Bushey 2. ROLL CALL: Personnel Board Members 0 Jake Bushey, Chair 0 Frank Allen 0 Lee Ann Mickey 0 Lori Kloster, Vice Chair 9Leslie Dierking Others Present 0 Victoria Cross, Director of Human Resources/Personnel Officer Q Others 3. APPROVAL OF MINUTES: January 28, 2003 4. CLOSED SESSION: A. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Police Sergeant B. Public Employee Performance Evaluation (Pursuant to CaLGov.Code, '54957): Title: Assistant Director of Public Works C. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Street Maintenance Worker I D. Public Employee Performance Evaluation (Pursuant to Cal.Gov.Code, '54957): Title: Water Utility Operator I 5. OPEN SESSION: A. Reclassification Request: (pursuant to Sections 3.8 Reclassification and 3.9 Request for Reclassification of the Rules of the Civil Service System) - ACCOUNT SPECIALIST I and DIRECTOR OF PARK PLANNING &DEVELOPMENT B. Classification Specification Revision: (pursuant to Sections 3.51 Adoption of Plan and 4.3 Salary Range Adjustment of the Rules of the Civil Service System) - COMMUNITY IMPROVEMENT MANAGER and COMMUNITY IMPROVEMENT OFFICER C. New Position:(pursuant to pursuant to the Azusa Municipal Code, Chapter 2-Administration, Article V-Boards and Commissions, Division 4-Personnel Board,Section 2-41 1-Duties (which states that, "The Power and the Functions of the Board shall be to . . . recommend all salaries to the Council"); and Sections 3.3 Preparation and Content of Class Specification and 3.7 New Position of the Rules of the Civil Service System) - POLICE OFFICER (Pre-Service) D. Personnel Action Report- Informational F. Recruitment Progress Report - Informational G. PUBLIC COMMENT: Person/group will be limited to five (5) minute maximum time to orally present their purpose. H. COMMENTS, UPDATES AND/OR REPORTS: PERSONNEL BOARD MEMBERS AND/OR STAFF. I. ADJOURNMENT • t a AZUSA CITY OF AZUSA MINUTES OF THE PERSONNEL BOARD January 28, 2003 A regular meeting of the Personnel Board was called to order at 7:44 p.m., in the West Wing Conference Room by Jake Bushey, Chair. ATTENDANCE Personnel Board Members: Jake Bushey (Chair), Lori Kloster(Vice Chair), Frank Allen, Leslie Dierking. Staff Liaison: Victoria Cross, Director of Human Resources/Personnel Officer Also Present: None ABSENCE Dierking/Allen - to excuse Lee Ann Mickey and Lori Kloster APPROVAL OF MINUTES Allen/Dierking-to approve the minutes as amended. January 14, 2003 Merit Increases, Regular Dierking/Allen - to recommend approval of merit increases, regular appointment and/or appointment and/or flexible staffing promotional appointments for the following employees Flexible Staffing Promotion Appointment Recommendations 4.a. Merit Increase and/or Regular Appointment Recommendations t y©f• Rangel$#e 4 �� V Name Class ,� t ,Aft1l! g 9000k; _ Stephan Hunt Police Sergeant PD Reg Appt 6501/4 01-20-03 $5,539.48 Estela Solano Customer Service UTL Merit Inc 5174/5 Representative III 11-12-02 RECRUITMENT Dierking/Allen - pursuant to Section 5.5.2. Open Competitive Examinations, of the Rules REQUESTBOPEN of the Civil Service System. Parks Maintenance Supervisor ADJOURNMENT Allen/Dierking- to adjourn the meeting at 7:55 p.m. OPEN SESSION AGENDA ITEM NO:3 DATE: 2-11-03 APPROVED: Page 1 of 1 AZUSA HUMAN RESOURCES INTEROFFICE MEMORANDUM To: Honorable Chair and Members of the Personnel Board From: Victoria Cross, Director of Human Resources/Personnel Officer Date: February 1 1, 2003 Subject: Merit Increase and/or Regular Appointment Recommendations Pursuant to Rules 4.2.4 Merit Salary Adjustments and 5.8 Probationary Period, department head(s) have submitted performance appraisal(s) for the following employee(s) and recommend merit increase(s) and/or regular appointment status as noted: Range/Step Type of Action/ Base Name Classification Dept Effective Date Monthly A Timothy Harrington Police Sergeant PD Reg Appt 6501/4 1-23-03 $5,388.60 B Nasser Abbaszadeh Assistant Public Works Director PW Merit Inc 3531/4 1/28/03 $7,806.65 C Rick Montague Street Maintenance Worker I PW Merit Inc 4153/3 10/03/02 $2,853.51 D Edward Cazares Water Utility Operator I UTL Reg Appt/Merit Inc 5178/5 2-7-03 $4,026.00 CLOSED SESSION AGENDA ITEM: 4. A - D DATE: 2-11-03 AZUSA AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Steve Kenoyer, Assistant Finance Director VIA: Victoria Cross, Director of Human Resources DATE: February 11, 2003 SUBJECT: Account Specialist I Reclassification RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3 and 3.9, that the City Council adopt the reclassification of employee Araceli Garcia from the position of Office Specialist II to Account Specialist I. BACKGROUND A recent review of the job duties undertaken by the Office Specialist II revealed the need to reclassify the incumbent (currently working out of class) to a classification which more accurately reflects the duties performed by the incumbent. Currently the incumbent's job duties consist of reviewing, verifying, and filing cash deposits reports; data entry processing and filing budget transfers and amendments;data entry processing and filing of general ledger journal entries; responds to inquiries of the City's departments on cash register problems; conducts training of City personnel on proper cash receipt processing and handling procedures. In addition, provides backup assistance to other Account Specialists for processing of purchase orders, invoices, and warrants. This position and benefits will remain assigned under the Compensation and Benefits Memorandum covering Azusa City Employees Association. The monthly salary range for this position is recommended at $2,531.79 - $3,041.92 (formerly $2,372.50 - $2,848.33). Exhibits: Account Specialist I Class Specification OPEN SESSION AGENDA ITEM-5A- DATE 2•x%•03 Date Adopted: 11/02/92 Class Code:ASI 4301 ASII 4302 CITY OF AZUSA ACCOUNTS SPECIALIST I ACCOUNTS SPECIALIST H DEFINITION Under general supervision,performs specialized clerical work in connection with the preparation,validation, examination,coding,and reconciliation of fiscal,financial,and statistical records;performs related duties as required. CLASS CHARACTERISTICS Accounts Specialist I: This is the entry level class in the Accounts Specialist series characterized by the performance of tasks of limited scope, involving a practical application of established procedures and policies. Items processed are typically in the same form, require the same kind of examination, and deal with substantially the same types of supporting documents. Accounts Specialist II: This is the journey level class in the Accounts Specialist series, which requires performance of more difficult tasks requiring working knowledge of fiscal and financial record keeping practices. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each function statement represent the abilities required to perform that function. Verifies claims, warrants, deposit slips, computer source documents, and other records for arithmetical accuracy, consistency, and budget classifications requiring application of established coding and record keeping practices. Assembles,sorts,tabulates,codes, and files fiscal and statistical data;makes arithmetical calculations and verifies totals and extensions; performs computer data entry or maintains manual records to post, adjust, and balance accounts;allocates funds to correct accounts according to established procedure;balances and reconciles accounts. Prepares and otherwise processes various bills and invoices;prepares entries,tabulations,standard forms, and routine documents according to specific instructions; maintains related files;operates data terminals, calculators, and other standard office equipment as required. Responds to inquiries in person or by phone,providing explanation of established procedures and work unit policies; issues routine correspondence to vendors, businesses, or the public according to established procedure. As required, contacts financial institutions, vendors, businesses, the public, or other agencies to verify or obtain routine information regarding City financial activity. Assist with processing payroll by auditing time sheets and verifying for accuracy. Assists others involved in related activities. Page 1 of 2 • `,, "%ir Accounts Specialist I/II Class Specifications MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. Provide relief at the switchboard; answer and route calls to appropriate party. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include Accounts Specialist I: successful completion of high school level bookkeeping or accounting course work, or equivalent; and one year of clerical experience which included routine account record keeping, public contact, and the application of policies and procedures in the performance of assigned tasks. Accounts Specialist II: successful completion of high school level bookkeeping or accounting course work, or equivalent; and three years of accounting or bookkeeping clerical experience which included routine account record keeping, public contact,and the application of policies and procedures in the performance of assigned tasks. Knowledge, Skill and Abilities Accounts Specialist I: Working knowledge of basic terminology, methods, and office equipment used in financial and statistical record keeping. Skill in the operation of a variety of office equipment, including operation of a 10-key adding machine, computer or calculator. Ability to communicate dearly and concisely,both orally and in writing;write reports and keep accurate records;analyze data and draw logical conclusions; assist in the preparation of financial reports; communicate effectively with a variety of personnel and establish/maintain effective working relationships;explain and apply policies and procedures; interpret and apply rules, regulations, procedures and policies; understand and follow verbal and written directions;work independently;perform mathematical computations;operate a computer and use a variety of computer software; operate typewriter, calculator and other common office machines; perform clerical accounting work skillfully and accurately. Accounts Specialist II: Considerable knowledge of general fiscal and financial record keeping practices; procedures, methods, and office equipment used in statistical record keeping. Skill in the operation of a variety of office equipment, including operation of a 10-key adding machine, computer or calculator. Ability to communicate clearly and concisely, both orally and in writing; write reports and keep accurate records; analyze data and draw logical conclusions; assist in the preparation of financial reports; communicate effectively with a variety of personnel and establish/maintain effective working relationships; explain and apply policies and procedures; interpret and apply rules, regulations, procedures and policies; understand and follow verbal and written directions; work independently; perform mathematical computations;operate a computer and use a variety of computer software;operate typewriter, calculator and other common office machines; perform clerical accounting work skillfully and accurately. Page 2 of 2 r .0 . 40"-TirTi, ZUSA- AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human - Resources tit/ - DAT E: /t/ - DATE: February 11, 2003 SUBJECT: Director of Park Planning and Development Reclassification RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.8 and 3.9, that the City Council adopt the reclassification of the Director of Park Planning and Development (formerly Associate Director of Recreation and Parks). BACKGROUND On September 16, 2002, the Azusa City Council adopted the re-organization of the Recreation and Parks Department. As the Department of Recreation and Family Services was established to incorporate the Recreation function and Senior Services divisions within the City, the responsibilities of park planning and development were assigned to the classification formerly titled Associate Director of Recreation and Parks, The attached class specification reflects the enhanced duties, responsibilities and accountability required at the Director/executive management level. Additionally, the class specification was retooled to describe the actual functions and responsibilities related to park master planning and park improvement. Additionally,this position will continue to serve as an advisor and/or liaison to the Parks and Recreation Commission and City Council. This position and benefits will remain assigned under the Compensation and Benefits Memorandum covering Executive Management Positions. The monthly salary range for this position is recommended at $5,374.38- $6,532.94. Exhibits: Director of Park Planning and Development Class Specification OPEN SESSION AGENDA ITEM,SA DATE 2' It -03 Date Adopted: Class Code: CITY OF AZUSA DIRECTOR OF PARK PLANNING AND DEVELOPMENT DEFINITION Under general administrative direction, plans,develops and advocates the City's parks,open space and public access lands; implements City policies and establishes procedures related to parks, open space and public access lands; develops and administers the park improvement and development budget; establishes and maintains liaison with the public, public agencies and private organizations; serves as staff person to the City Council, Commissions and related committees; performs other related duties as required. CLASS CHARACTERISTICS This position reports to the City Manager and provides leadership to the staff, projects and contractors in the planning and development of the City's park and open space. The incumbent is expected to exercise independent judgment common sense and initiative in establishing efficient and effective capital operations consistent with City Council policies and administrative guidelines established by the City Manager. The incumbent must also function as a member of the City management team and participate actively in addressing issues of concern to the City which at times may not have a direct impact on area of specialization. ESSENTIAL FUNCTIONS Duties may include, but are not limited to the following: Assume full management responsibilities for park, open space and public access land planning and development. Manage the development and implementation of park and open space goals through the development and renovation of parks and open space. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and/or procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes. Represent and promote the department to other City departments,elected officials,outside agencies and/or commissions and boards; explain and interpret park planning and development projects, policies, and vision; negotiate and resolve sensitive, significant, and controversial issues with confidentiality and tact. Plan, direct, and coordinate the park planning and development work plan, meet with management staff to identify and resolve problems; establish projects and visibility; review and evaluate work methods and procedures. Manage and participate in the development and administration of the operation budget, direct the forecast of additional funding through grants, gifts, etc.; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary. Coordinate park and open space education with those of other departments and outside agencies,related organizations and the community. Conduct a variety of organizational studies, investigations and operational studies; recommend modifications to park planning and development projects, policies and procedures as appropriate. Serve as advisor/liaison to the Parks and Recreation Commission and the City Council. Supervise and coordinate the administration of park planning and development operation. Administer the preparation and implementation of the City's Park Master Plan. Participate on a variety of boards and commissions;attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation and senior services. Page 1 of 2 • Class Specification Director of Park Planning and Development ESSENTIAL FUNCTIONS (continued) Manage the preparation and administration of grants and other proposals which provide funding on an annual basis. Develops, manages and fosters the joint use of school district facilities at accessible parkland. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance. Example combinations include equivalent to a Bachelor's degree from an accredited college or university with major course work in recreation,public administration, landscape architecture,park administration,business administration or a related field; and five years of increasingly responsible professional experience in public parks administration,recreation or community services which would have included experience in administration of a variety of park administration, recreation, and community services programs. A Master's degree is desirable. Knowledge, Skills and Abilities Knowledge of operational characteristics, services, and activities of comprehensive park planning and development programs; organization and management practices as applied to the analysis and evaluation of park planning and development programs,policies, and operational needs; modern and complex principles and practices of park planning and development projects;development and administration;advanced principles and practices of municipal budget preparation and administration; federal and state regulations related to funding and grants proposals;principles of supervision,training, and performance evaluation; pertinent Federal, State and local laws, codes and regulations; safe driving principles and practices; community organization and methods for assessing and stimulating meaningful public interest and participation. Ability to provide administrative and professional leadership and direction for the operation which includes park planning and development and related projects; develop, implement, and administer goals, objectives, and procedures for providing effective and efficient park and open space; plan, organize, direct, and coordinate the work of management, supervisory, professional,technical,administrative support and clerical personnel;delegate authority and responsibility;select,supervise, train, and effectively evaluate staff; identify and respond to park, open space and public access issues and City Manager concerns and needs; prepare clear and concise administrative reports; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of recreation goals; research, analyze, and evaluate new park and open space methods, procedures and techniques; allocate limited resources in a cost effective manner; communicate clearly and concisely, both orally and in writing; establish;maintain and foster positive and harmonious working relationships with those contacted in the course of work; serve as contracting liaison to the Parks and Recreation Commission and/or related commission/boards; serve as staff to the City Council and City Manager; attend meetings and events on evenings and/or weekends/holidays;operate a compute and utilize a variety of software programs; deal constructively with conflict and develop effective resolutions; handle confidential matters with discretion and tact; perform other related duties as required. SPECIAL REQUIREMENTS Possession of and the ability to successfully maintain an appropriate, valid driver's license. Ability to work in a standard office environment and the ability to travel to different sites and locations. Page 2 of 2 L ." F .4. ' e E • • US AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human Resources DATE: February 11, 2003 SUBJECT: UPDATE OF CLASS SPECIFICATION FOR COMMUNITY IMPROVEMENT MANAGER RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3 and 3.9, that the City Council adopt the revised classification of Community Improvement Manager. BACKGROUND The City is nearing completion of its Comprehensive General Plan Update, using an unsurpassed intensive public participation program, involving hundreds of Azusa citizens. A central component of implementing the new General Plan is a neighborhood-based approach to preserve and enhance existing neighborhoods. Such an effort will require a position that has the skill and knowledge concerning the various aspects of neighborhood improvement, etc. The Community Improvement Manager is the appropriate position to undertake this challenge. However, in order to be effective the scope of the position must be broadened somewhat to include these more precise responsibilities. Substantive changes in the duties and responsibilities of the Community Improvement Manager include primary responsibility for neighborhood preservation and enhancement programs. Additionally, the class specification has been updated to more accurately reflect the duties and responsibilities of this position. These duties and responsibilities include ensurin compliance with regulations and standards in building regulation and business license collection programs as assigned, conducting neighborhood meetings and coordinating related details with other departments. This position will remain assigned under the Compensation and Benefits Memorandum covering Mid-Management Positions. The salary for this position will be $5,444.62- $6617.98(formerly $5,064.96— $6,156.48). Exhibits: Community Improvement Manager Class Specification OPEN c` ,� 56_ ,. v,J AGENDA ITER. DATE—z.y • 1 1.Olio Date Revised: 08-16-99 Class Code: 2225 CITY OF AZUSA COMMUNITY IMPROVEMENT MANAGER DEFINITION Under general direction,manages,directs and coordinates the activities of the Community Improvement Division;andriy as u n the theAoverall supervision of the:Building Divistomand,Business License Division: implements and monitors City improvement programs; plans:;and imPlements neighborhood Preservation and enhancement, roman ; promotes compliance to City zoning, building, occupancy, public nuisance and related codes and land use policies; receives and investigates complaints; recommends corrective measures; and performs related duties as required. CLASS CHARACTERISTICS This single position class reports to the Director of Community Development and manages the activities of the Community Improvement Division and other departmental divisions,:ass assigned. The incumbent is responsible for the effective implementation of the City's community improvement program ensuring compliance with regulations,standards,and City policies. The incumbent Mairxalsobe responsible (as;assigned),for ensuring compliance wit/ r' latirns,.:stancas ,nc City policies inc buirditiEregolation,and business license collection programs. ESSENTIAL FUNCTIONS When a position is to be filled, the essential functions will be noted in the employment announcement (job flyer). Duties may include, but are not limited to the following: Implements and monitors City improvement programs;develops and presents educational and informational materials for the general public describing City policies and standards relating to the improvement and maintenance of private property. ConductIOrhood,meetings-,wand coordinates:with other departments to plan and"implemett::neighborhood presed.enhancement3programs. Responds to complaints regarding zoning, substandard structures and land use ordinance violations including property nuisances,debris accumulation,and sign violations;conducts site visits or confers with City personnel regarding violations; documents violations by securing photographs and other pertinent data; ensures that accurate case files are maintained; promotes and encourages cooperation in obtaining voluntary compliance with City standards and laws. Determines alternative methods to achieve code compliance involving application of related laws, ordinances, and regulations; consults with City Attorney, City staff, property owners, Police and Fire Departments and,other City dep' invents, Provides technical assistance to the City Council,Planning Commission,other boards and commissions on-matters related to the-Communit Improvement Division and other departmental Divisions as assigned. May attend meets on evenings and/or weekends related to community;ihipeOverklefit•projects may male presentations or:respond to�uestions regarding-suck activities. Directs the preparation of cases for legal action, summarizing evidence gathered in the course of periodic inspections; appears in Court or administrative hearings to present testimony. Recommends and writes code revisions to achieve practical and equitable regulations;meets with representatives of other cities to review and update information regarding city ordinances and regulations. Keeps he Director of Community Development apprised of communitymoues.and/or concerns related to comrriunity improvement and'neighborhood/preservation and enhancement, works effectively anitlosely with;other.Community DevelopmentDevi8fiThelit-divfsjouss to ensure coordination';and=.efficiency within the department. Page 1 of 2 Community Improvement Manager Class Specification ESSENTIAL FUNCTIONS (Continued) Directs and participates in the development and implementation of goals, objectives, policies, and priorities related to community improvement activities; evaluates existing procedures and makes recommendations for needed changes. Maintains accurate statistical records and prepares reports; develops form letters for the department; attends and participates in meetings and professional seminars related to code compliance activities. Effectively supervises and manages divisional staff; trains, evaluates and motivates employees; initiates and carries out appropriate disciplinary actions. Fosters a spirit of teamwork and 3coordiination between departmental divisions; assists the Director of Community Development n completion of goals and:objectives for the Commtinity ImprovementDivision and74itifer:divisions as assigned. Prepares the Community Improvement Division budget in conjunction with the mmunityDevelopment-Departmental budget; assists in budget implementation; assists in forecasting for additional staffing,equipment,materials and supplies; administers the approved budget and monitors expenses. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge,skills,and abilities necessary for satisfactory job performance. Example combinations include: Equivalent to completion of a bachelor's degree from an accredited college/university in business or Public Administration,Social Sciences or closely related field and at.;least two (2) years of experience in code enforcement related work, including at least one (1) year in a supervisory/management capacity. Knowledge, Skills and Abilities Thorough knowledge of the organization and functions of the various agencies involved in planning, zoning, and land use processes; related federal and state laws, ordinances, rules, and regulations; code enforcement; court etiquette and rules of evidence;general characteristics of a wide variety of businesses and residential structures and areas commonly requiring adherence to fire, parking, zoning and public nuisance violations; investigation techniques; office methods and procedures; principles of effective supervision and management. Working knowledge of procedures and completion of crime reports, Inspection Warrants, and Abatement Warrants; Uniform Building Code, Mechanical, Plumbing, Fire, National Electrical Code, State Housing Law and Landlord/Tenant Laws. Ability to communicate clearly and concisely,both orally and in writing;research and prepare complex and accurate reports on a variety of subjects;establish and maintain effective working relationships with the community at large,the City Council, other public officials, City employees and other agencies; plan, direct, manage, and coordinate community improvement programs and manage a division; select, train, supervise, motivate, and evaluate employees; carry out appropriate discipirri Mcg;, ction foster and environment ofteamwork and inferdh4sional coordination and cooperation;represent the City and/or Director of Cotriiiiunity Development in a variety of meetings, make appropriate managerial decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective and appropriate manner;understand,explain and apply policies and procedures;analyze unusual situations and resolve them through application of management principles and practices;enforce provisions of the municipal code with efficiency and impartiality;deal constructively with conflict and develop effective resolutions;plan and enforce a balanced budget; develop new policies impacting department operations/procedures; learn the geography of the City including the location and layout of streets; write crime reports and complete and obtain Inspection and Abatement Warrants; and perform-related duties as required. Special Requirements: Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Possessionof or ability to obtain P.C.832 certification within 12 months of appointment. Page 2 of 2 sloe ,... 1 ^ j 6 r . e ZUSA' AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Victoria Cross, Director of Human Resources�µ� DATE: February 11, 2003 SUBJECT: UPDATE OF CLASS SPECIFICATION FOR COMMUNITY IMPROVEMENT OFFICER RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3 and 3.9, that the City Council adopt the revised classification of Community ImprovementOfficer. BACKGROUND The position of Community Improvement Officer was initially adopted in 1999. The positions staffed within the Police Department and essentially focuses on quality of life enforcement issues in conjunction with the City's commitment to neighborhood preservation, enhancement and maintenance. Upon review of the class specification, the Police Department and determined that the class specification should be updated to more accurately reflect the duties of this position. These duties and responsibilities include ensuring compliance with regulations and standards pertaining to quality of life issues and enforcement and inspection related to local ordinances and laws. Additionally, this classification is enhanced by the ability of the incumbent to perform Reserve Police officer duties in conjunction with the responsibilities of this position. Revisions were also made to update the education and experience levels to more accurately and appropriately describe qualifications. This position will remain assigned under the Compensation and Benefits Memorandum covering Non-Represented/Confidential Positions with benefits tied to CAPP. The salary for this position will be $3,024.38 - $3,676.13 (formerly $2,877.46- $3,469.21). Exhibits: Community Improvement Officer Class Specification OPEN SESSION AGENDA ITEM DATE a' I1 • 03 Date Adopted: 8-16-99 Class Code: 3335 CITY OF AZUSA COMMUNITY IMPROVEMENT OFFICER DEFINITION Under general supervision, receives and investigates complaints regarding housing law violations, occupancy,and public nuisances; initiates enforcement action and issues citations and notices of violation; serves as a Police Reserve Officer as assigned; performs related duties as required. CLASS CHARACTERISTICS The Community Improvement Officer is assigned to the Police Department and is responsible for conducting investigations and enforcement action against violators of various City codes and ordinances. In addition,the incumbent will be required to perform the duties/responsibilities of a Police Reserve Officer as needed. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. �:= ��� ter.,r Receives complaints regarding public nuisances, oche �: =, drs ., c o ataori clic nuiS rAas including, abandoned vehicles and unkempt properties; prepares case files, including the establishment of legal owner, the verification of the parcel address, and other information necessary to conduct investigation and enforcement action; conducts site visits or confers with City personnel regarding violations; documents violations by securing photographs and other pertinent data; ensures that accurate case files are maintained; issues citations and notices of violation. Determines alternative methods to achieve code compliance involving application of related laws, ordinances, and regulations; consults with City Attorney, other City departments and a variety of agencies such as Fire, County Health, Humane Society, etc. Prepares abatement letters; conducts follow-up procedures including the preparation of additional correspondence,site visits,communications with complainants,attorneys,and property owners involved in code violation cases. Prepares cases for legal action, summarizing evidence gathered in the course of periodic inspections; appears in administrative hearings and/or Court to present testimony. Investigates and enforces the City's ordinance regulating the storage and parking of inoperative vehicles on private property and the parking of overweight vehicles in prohibited zones. Performs duties and responsibilities typically assigned to Reserve Police Officers;provides assistance to the public and assists other City staff involved in related activities. Page 1 of 2 fe-s., *1,„41.2kor,, AZUSA AGENDA ITEM MEMORANDUM TO: Honorable Chair and Members of the Personnel Board FROM: Merle Wynn, Human Resources/Risk Management Analyst VIA: Victoria Cross, Director of Human Resources DATE: February 11, 2003 SUBJECT: NEW CLASS SPECIFICATION OF POLICE OFFICER (PRE-SERVICE) RECOMMENDATION The Personnel Board recommend the new class specification of Police Officer (Pre-Service) for adoption by the City Council, pursuant to the City of Azusa Civil Service Rules Section 3.3. BACKGROUND A review of the organizational structure within the Police Department revealed a need to create a classification between Police Officer Trainee and Police Officer. The position of Police Officer (Pre-Service) would serve as a hybrid within the classification series. This classification would allow for a speedier facilitation in recruiting viable candidates for open positions in comparison to having to follow the timely selection process outlined for the Police Office Trainee classification. This position will be assigned under the Compensation and Benefits Memorandum covering the Azusa Police Officers positions. Exhibits: Police Officer (Pre-Service) Class Specification OPEN SESSION AGENDA ITEM-S-C-- DATE Z.1‘.5.011 Class Specification Community Improvement Officer QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from college with an Associate degree or e uivalent and three (3)years of ex•enence as a Ci of Azusa Reserve Police Officer Level 1. •.a nfarc-mend •a tq n• oc:'n expert rt 1 � lv • si Knowledge, Skills and Abilities Working knowledge of the organization and functions of the various agencies involved in planning,zoning, and land use processes; related federal and state laws, ordinances, rules, and regulations; code enforcement; court eti•uette and rules of evidence; e ` : %use A:4*, "44 • a • office methods and •rocedures;safe workpractices 1� • .. a"• • • • e' Czu -r�:- •®e, s �Y° „> � y® 0 s Ability to communicate clearly and concisely, both orally and in writing; write reports and keep accurate records; analyze data and information; conduct code enforcement activities independently an e;3a e ; identify violations of a variety of codes and regulations; conduct inspections of a variety of buildings and facilities; use photographic equipment such as Polaroid cameras; set out events and chronologies in a concise and clearly understood manner; read and interpret maps, •lans,and Ie•al descriptions;respond to emer•enc and •roblem situations in an effective manner; ,. • .1c; clue ela •�:� � ' g a Wim. 't_ " e n t `. `t - _";explain and apply policies and procedures; interpret and apply rules, re• lations, le 4slation and policies; understand and follow verbal and written directions; .. . rfc:r" €••w' i r. ; conduct research and draw logical conclusions; operate a computer and a varietyof com•uter software; meet the requirements established bythe Cityfor Reserve Police Officer Level I; dr • ie Ty q �: � teddwies�aS Special Requirements Possession of or ability to obtain and " a " :1; Class C California driver's license and a satisfactory driving record. Must be 21 years of age, in good physical condition with weight in proportion to height. Must have completed modules A, B,C&D of a Reserve Officer Police Academy or have completed a Basic Police Academy. Possession of a Level 1 Reserve Officer Certificate at time of appointment. Must pass a full background investigation including a physical agility test, polygraph, psychological examination and medical evaluation. Must be free of felony convictions or convictions of any crime involving moral turpitude. Page 2 of 2 Date Adopted: Class Code: CITY OF AZUSA POLICE OFFICER(Pre-Service) DEFINITION Police Officer (Pre-Service) candidates are currently attending, or have graduated from a California POST-certified Police Academy. Upon appointment, they will be required to complete field service training. Police Officers (Pre- Service) patrol the community to prevent crime and enforce laws, investigate complaints, apprehend criminals and suspects, protect lives and property, assume responsibilities and perform related duties as required. CLASS CHARACTERISTICS This is the entry level class in the professional police class series requiring, upon appointment, sworn peace officer status. Incumbents are assigned to any of a number of functional areas within the Police Department on a rotating basis. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Patrol and Traffic Safety Patrols, either in a vehicle or on foot, an assigned area during an assigned shift and looks for indicators of possible criminal activity or threats to life and property;answers calls for police services;enforces City,county,and state laws; makes field contacts and completes forms; may conduct both preliminary and follow-up investigations of disturbances, prowlers, burglaries, thefts, robberies, vehicle accidents, suspected homicides, and other criminal incidents. As a Motor Officer, patrols the City on a motorcycle or in a radar-equipped patrol unit; responds to calls related to traffic incidents and any other emergencies;observes,monitors,and controls routine and unusual traffic conditions; assists and advises motorists and enforces traffic safety laws. Makes arrests as necessary; serves warrants and subpoenas; interviews victims, complainants, and witnesses; interrogates suspects; gathers and preserves evidence; receives, searches, and books prisoners; fingerprints and transports prisoners; testifies and presents evidence in court. Contacts and cooperates with other law enforcement agencies in matters relating to the investigation of crimes and the apprehension of offenders. Writes reports and field notes; participates in staff development; attends briefings and training sessions; performs routine maintenance on assigned patrol vehicle, firearms, and other equipment. Makes traffic stops and issues warnings, citations, or makes arrests as necessary; checks vehicles and observes vehicle occupants; investigates scenes of vehicle accidents, provides emergency medical care as necessary, directs traffic and arranges for clearing of roadway, interviews drivers and witnesses and prepares reports; directs traffic at fire, special events, and other emergency or congested situations. Assists the public and answers questions; administers first aid and responds to calls for medical assistance; establishes and maintains good relationships with the general public. Page 1 of 3 Police Officer (Pre-Service) Class Specification Investigator Coordinates and conducts complete and detailed investigations of crimes involving juveniles and adults, crimes against persons and property, and crimes involving vice, gaming and narcotics violations. Participates in all normal enforcement activities including enforcing local and State laws, issuing citations, making arrests, administering first aid, and transporting prisoners. Performs undercover and surveillance activities;interviews victims,complainants,witnesses and suspects; collects,preserves,and maintains evidence and property related to suspected crimes;serves warrants and subpoenas. Prepares investigative reports and case information; provides testimony and evidence in court. Answers questions from the public concerning local and State laws, procedures, and activities of the Department;develops and maintains good relationships with the public,including informants and contacts which may be helpful in criminal investigations. Other Functions As assigned, acts as training officer for new Police Officers; serves as field supervisor on individual calls requiring special attention; or conducts background investigations. As assigned, makes presentations before a variety of public groups to promote crime prevention activities and to enhance public understanding of Police Department activities; serves as liaison to neighborhood watch groups and schools. MARGINAL FUNCTIONS These are position functions which may be changed,deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience Enrollment in or graduation from a California POST-certified Police Academy, possession of a valid California Driver's License and U.S. citizenship are required at the time of appointment. Knowledge, Skills and Abilities Working knowledge of modern practices and techniques of law enforcement, patrol, investigation, public relations, and report writing; Vehicle and Penal Codes; laws of arrest; rules of evidence; legal rights of citizens; court procedures. Ability to communicate clearly and concisely, both orally and in writing;observe accurately and remember faces,numbers,incidents and places;establish and maintain effective relationships with the community; use and care of firearms and small equipment;think and act quickly in emergencies, and judge situations and people accurately; represent the City in a variety of meetings; learn, understand and interpret laws and regulations; prepare accurate and grammatically correct written reports; respond to emergency and problem situations in an effective manner; understand, explain and apply policies and procedures; make clear and concise radio transmissions; Page 2 of 3 Police Officer (Pre-Service) Class Specification understand and follow verbal and written directions; deal constructively with conflict and develop effective resolutions; work independently and demonstrative; establish and maintain cooperative working relationships; meet the established physical requirements; meet Police Officer requirements contained in the California State Government Code. Special Requirements Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record. Candidates must meet standards of physical stature, endurance, and agility established by the City. Candidates must possess U.S. Citizenship at time of appointment. Page 3 of 3 AZUSA PERSONNEL ACTION REPORT NEW HIRE/SEPARATION/RETIREMENT NAME '' ;;DEPT PROB . HIRE SEPARATION REG* ` DATE DATE Jorge Arias Police Officer- Lateral PD PROB 1-6-03 Michelle Starkey Police Dispatcher PD PROB 1-6-03 John Wachowsld Police Officer-Lateral PD PROB 1-6-03 Rocky Wenrick Police Officer - Lateral PD PROB 1-6-03 Shahla Shahsavari Senior Librarian LB 11-14-00 1-9-03 PROMOTION/FLEX PROMOTION/DEMOTION/TRANSFER NAME CLASSIFICATION FROM/TO DEPT PROS* REG* None to Report *PROB. =Probationary Status *REG =Regular Appointment CC =City Clerk CD =Community Development CS =Community Services FN =Finance HR =Human Resources LB =Library PD =Police PW =Public Works RD =Redevelopment UTL =Utilities OPEN SESSION AGENDA ITEM: 5.D. DATE: 2-1 1-03 • RECRUITMENT PROGRESS REPORT W • b Recruitment No: CLASSIFCATION TYPE OPEN CLOSE CURRENT STATUS. #;Apps #,Accept written/Practical Pa -W Pass-W Pass-P Oral Intvw Part-OB ELI t 1 Police Officer Trainee Cont 04-02-02 Cont. Accepting applications 83 69 2 Police Dispatcher Cont 11-01-00 Cont. Accepting applications 171 128 2 3 Police Officer—Lateral(updated) Cont 09-18-00 Cont. Accepting applications 12 11 O 4 Police Dispatcher—Lateral(updated) Cont 03-14-02 Cont. Accepting applications 2 2 N CA k 5 Finance Director Open 02-03-03 03-02-03 Accepting applications W 6 Police Captain Promo 01/13/03 01/30/03 Interviewing/PB Approval 1 1 N/A N/A N/A N/A 02-05-03 1 1> ) 7 Police Lieutenant Promo 01/13/03 01/30/03 Awaiting interviews 2 2 N/A N/A N/A N/A OW. 8 Police Sergeant Promo Preliminary Stages O ca **Rio Hondo College,Fullerton,Orange County Sheriff's Dept.,&Golden West. 24-hour jobline;and U.S.Mail 250 agencies. All announcements sent via:City e-mail;posted throughout the City;City Website. February 11,2003 J 4 AZUSA AGENDA ITEM TO: Honorable Chair and Members of the Personnel Board FROM: Steve Kenoyer, Assistant Finance Director VIA: Victoria Cross, Director of Human Resources DATE: February 11, 2003 SUBJECT: Account Specialist I Reclassification RECOMMENDATION The Personnel Board recommend, pursuant to City of Azusa Civil Service Rules Section 3.3 and 3.9, that the City Council adopt the reclassification of employee Araceli Garcia from the position of Office Specialist II to Account Specialist I. BACKGROUND A recent review of the job duties undertaken by the Office Specialist II revealed the need to reclassify the incumbent (currently working out of class) to a classification which more accurately reflects the duties performed by the incumbent. Currently the incumbent's job duties consist of reviewing, verifying, and filing cash deposits reports; data entry processing and filing budget transfers and amendments; data entry processing and filing of general ledger journal entries; responds to inquiries of the City's departments on cash register problems; conducts training of City personnel on proper cash receipt processing and handling procedures. In addition, provides backup assistance to other Account Specialists for processing of purchase orders, invoices, and warrants. This position and benefits will remain assigned under the Compensation and Benefits Memorandum covering Azusa City Employees Association. The monthly salary range for this position is recommended at $2,531.79 - $3,041.92 (formerly $2,372.50 - $2,848.33). Exhibits: Account Specialist I Class Specification OPEN SESSION AGENDA ITEM--511-- DATE 2.1%•0 Date Adopted: 11/02/92 Class Code:ASI 4301 ASH 4302 CITY OF AZUSA ACCOUNTS SPECIALIST I ACCOUNTS SPECIALIST II DEFINITION Under general supervision,performs specialized clerical work in connection with the preparation,validation, examination,coding,and reconciliation of fiscal,financial,and statistical records;performs related duties as required. CLASS CHARACTERISTICS Accounts Specialist I: This is the entry level class in the Accounts Specialist series characterized by the performance of tasks of limited scope, involving a practical application of established procedures and policies. Items processed are typically in the same form, require the same kind of examination, and deal with substantially the same types of supporting documents. Accounts Specialist II: This is the journey level class in the Accounts Specialist series, which requires performance of more difficult tasks requiring working knowledge of fiscal and financial record keeping practices. ESSENTIAL FUNCTIONS . These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each function statement represent the abilities required to perform that function. Verifies claims, warrants, deposit slips, computer source documents, and other records for arithmetical accuracy, consistency, and budget classifications requiring application of established coding and record keeping practices. Assembles,sorts,tabulates,codes,and files fiscal and statistical data; makes arithmetical calculations and verifies totals and extensions; performs computer data entry or maintains manual records to post, adjust, and balance accounts;allocates funds to correct accounts according to established procedure;balances and reconciles accounts. Prepares and otherwise processes various bills and invoices;prepares entries,tabulations,standard forms, and routine documents according to specific instructions; maintains related files;operates data terminals, calculators, and other standard office equipment as required. Responds to inquiries in person or by phone, providing explanation of established procedures and work unit policies; issues routine correspondence to vendors, businesses, or the public according to established procedure. As required, contacts financial institutions, vendors, businesses, the public, or other agencies to verify or obtain routine information regarding City financial activity. Assist with processing payroll by auditing time sheets and verifying for accuracy. Assists others involved in related activities. Page 1 of 2